Calendly Integrations

  • Create Zoom meetings from new Calendly events

    When the time comes, you'll want to jump right into the discussion and not worry about setting up a meeting and sending out links. Zapier can do all of that for you once you activate this Zap. Every new event created on Calendly will trigger the automation, creating a Zoom meeting for each one. You can then add a step to your Zap to send the Join URL to the invitee by email or any other medium you'd like.

    How this Calendly-Zoom integration works

    1. A new event is created on Calendly
    2. Zapier automatically creates a meeting on Zoom

    Apps involved

    • Calendly
    • Zoom
  • Add or update ActiveCampaign contacts for new Calendly invitees

    After an invitee schedules a meeting, you often want to add or update a contact in different apps to easily stay in touch with them. With a little help from this Zapier integration, you can send new Calendly right over to ActiveCampaign without having to do any manual work yourself.

    Note: This Zapier integration doesn't import invitees to ActiveCampaign, only new Calendly invitees created after the Zap is set up.

    How It Works

    1. A new Calendly invitee is created
    2. Zapier adds or updates a contact in ActiveCampaign

    What You Need

    • Calendly premium account
    • ActiveCampaign account
  • Create Google Calendar events from new scheduled Calendly events

    When you schedule a time to meet with someone, not adding that to your calendar means you very well might miss the meeting. If you have trouble remembering to add meetings to your calendar, let Zapier help!

    How It Works

    1. An invitee schedules an event with you in Calendly
    2. Zapier creates a corresponding event in Google Calendar

    What You Need

    • Google Calendar account
    • Calendly account
  • Send Slack messages for Calendly invites

    You're trying to score a big meeting, and send out an invite for someone to accept. Wouldn't it be nice to know that they have while you're chatting with other teammates? Use Zapier to connect your apps together, and stay on top of your schedule and meetings

    How It Works

    1. An invitee schedules a meeting with you in Calendly
    2. Zapier sends a message to Slack

    What You Need

    • Calendly account
    • Slack account
  • Create Google Sheets rows from scheduled Calendly events

    You've had a good week of meetings, time to report back to your team about it! You could go back and try to remember them all, or you could let Zapier do all of that work for you. Once an event is scheduled with Calendly, a new row in a Google Sheets spreadsheet will be created to easily archive.

    How It Works

    1. You have a new event scheduled in Calendly
    2. Zapier creates a new row in a Google Sheets spreadsheet

    What You Need

    • Calendly account
    • Google Sheets account
  • Create or update Infusionsoft contacts from new Calendly events

    Ever wished you could keep up with people after you have meetings with them? This Zapier integration takes care of that for you! Once set up, new Infusionsoft contacts will be created from Calendly events invitees.

    How It Works

    1. A new Calendly invitee is created
    2. Zapier creates or updates a contact in Infusionsoft

    What You Need

    • Calendly premium account
    • Infusionsoft account
  • Send SMS messages for new Calendly events

    When someone books a meeting or other event with you, it's great to be notified of that. What better way than with an SMS message! Zapier can send you those messages anytime you have a brand new meeting scheduled.

    How It Works

    1. An invitee schedules an event with you in Calendly
    2. Zapier sends a SMS message

    What You Need

    • Calendly account
  • Create MailChimp subscribers from new Calendly invitees

    After an invitee schedules a meeting with you, you might want to add them to your email marketing platform as a subscriber to stay in touch with them. This Zapier automation takes care of that for you! Once you've set this up, new Calendly invitees are automatically added to MailChimp.

    Note: This Zapier integration doesn't import invitees that were created prior to Zap set up, only new Calendly invitees created after set up.

    How It Works

    1. A new Calendly invitee is created
    2. Zapier creates a subscriber in MailChimp

    What You Need

    • Calendly premium account
    • MailChimp account
  • Create or update Hubspot contacts for new Calendly invitees

    Want to keep in touch with people after you have meetings with them? Keeping up with them in your CRM is a great way to continue the relationship. This Zapier integration takes care of that for you, creating new HubSpot contacts from new Calendly invitees, to help you keep the relationship going.

    Note: This Zapier integration doesn't import invitees that were created prior to Zap set up, only new Calendly invitees created after it is set up.

    How It Works

    1. A new Calendly invitee is created
    2. Zapier creates a contact in HubSpot

    What You Need

    • Calendly premium account
    • HubSpot account
  • Create HubSpot CRM contacts from scheduled Calendly invitees

    Find yourself creating contacts in your CRM when someone schedules a meeting with you? Now with Zapier, doing that by hand is a thing of the past! You can keep working, and let Zapier handle that tedious work for you.

    How It Works

    1. An invitee schedules an event with you in Calendly
    2. Zapier creates or updates a contact in HubSpot CRM

    What You Need

    • Calendly account
    • HubSpot CRM account
  • Send a Slack direct message for new Calendly scheduled events

    Knowing when someone books part of your time is extremely helpful. Zapier can bridge the gap between all of your tools, and let you know in your chat app when someone books a meeting or other event with you.

    How It Works

    1. An invitee schedules an event with you in Calendly
    2. Zapier sends a Slack direct message

    What You Need

    • Calendly account
    • Slack account
  • Create Trello cards for new Calendly events

    Stop wasting your time in the shuffle to prepare for new meetings; set up this Zap and whenever someone creates an event on your Calendly, Zapier will automatically create a card for it on Trello with the event's details for your planning.

    How this Calendly-Trello integration works

    1. A new event is created on Calendly
    2. Zapier automatically creates a card on Trello

    Apps involved

    • Calendly
    • Trello
  • Add Google Contacts from new Calendly events

    You may reach out to your customers and leads from anywhere. Make sure their personal details are always within reach on Google Contacts by setting up this Zap to track them. When someone creates a new event on Calendly, their contact information will be sent to Google Contacts, automatically adding them to a list for you.

    How this Calendly-Google Contact integration works

    1. A new event is created on Calendly
    2. Zapier automation adds a new Google Contact to a list

    Apps involved

    • Calendly
    • Google Contact
  • Create Asana tasks from new Calendly events

    No matter how different, there's something to do for every one of your meetings and events. Get a little help following them all by setting up this automation. It will then create an Asana task for every new event someone books on Calendly with you, giving you an actionable marker to check off when ready.

    How this Calendly-Asana integration works

    1. Someone books an event with you on Calendly
    2. Zapier automation creates a new task on Asana

    Apps involved

    • Calendly
    • Asana
  • Send email via Gmail for new scheduled Calendly events

    Booking a meeting with someone is just the first part of the process, now you've got to send them confirmation details. Do this with Zapier, and let us connect your bookings to emails, you'll never have to worry about sending the email yourself again.

    How It Works

    1. An invitee schedules an event with you in Calendly
    2. Zapier sends an email via Gmail

    What You Need

    • Calendly account
    • Gmail account
  • Tag existing Infusionsoft contacts from new Calendly meetings

    After an invitee schedules a meeting with you, oftentimes you might want to make note of that in your CRM. One simple Zapier automation can handle that for you, so you'll never need to stress about keeping tabs of who you've spoken with ever again.

    Note: This integration only works for contacts that already exist in Infusionsoft.

    How It Works

    1. A new Calendly invitee is created
    2. Zapier tags that contact in Infusionsoft with an appointment tag

    What You Need

    • Calendly premium account
    • Infusionsoft account
  • Add new Calendly invitees to an ActiveCampaign automation

    Timing your automation to capitalize on your meetings is hard to do! Keep your meeting invitees engaged by adding them to your contact automation immediately. This handy Zapier integration adds new Calendly invitees to ActiveCampaign contact automation, seamlessly freshening up your contact automation with your meeting invitees.

    Note: This Zapier integration doesn't import existing invitees, only new Calendly invitees created after the integration is set up.

    How this Calendly-ActiveCampaign integration works

    1. A new Calendly invitee is created
    2. Zapier adds an ActiveCampaign contact to an automation

    Apps involved

    • Calendly
    • ActiveCampaign
  • Add new Calendly events to Google Calendar

    Want to add a customized event to Google Calendar every time someone books a meeting with you in Calendly? This Zap can help. Just set it up with the details you want, and each new Calendly appointment will be added to your Google Calendar the way you want.

    How this Calendly-Google Calendar integration works

    • An invitee schedules an event in Calendly
    • Zapier adds the event to your Google Calendar

    Apps Needed

    • Calendly
    • Google Calendar
  • Add tagged subscribers to ConverKit from new Calendly events

    Once you've captured your leads' interest by having them book a meeting with you, make sure you track them accordingly by setting up this Zap to identify them easily. It will trigger whenever someone creates a new event on Calendly, subscribing them to a tag on ConverKit so you can always spot them.

    How this Calendly-ConvertKit integration works

    1. Someone creates a new event with you on Calendly
    2. Zapier automatically subscribes them to a tag on ConverKit

    Apps involved

    • Calendly
    • ConvertKit
  • Add contacts to an Autopilot list when they create a new Calendly event

    They've already expressed interest by reaching out and scheduling with you on Calendly; add those new names to Autopilot the moment they pop up by activating this Zap. It will trigger whenever someone books a new event with you on Calendly, automatically adding them as a contact to any Autopilot list you need.

    How this Calendly-Autopilot integration works

    1. A new event is created on Calendly
    2. Zapier automation adds a contact to a list on Autopilot

    Apps involved

    • Calendly
    • Autopilot
  • Record new Calendly events as contact activities in Pipedrive

    It can be embarrassing to forget details of past conversations when speaking to a client or customer! Avoid that situation with this automation. After setting it up, whenever someone books a Calendly meeting with you, Zapier will search Pipedrive for that contact, and add the details of the meeting to their activity. That way, you'll have the context of past meetings on hand.

    How this Calendly-Pipedrive integration works

    1. An invitee schedules an event with you in Calendly
    2. Zapier looks for that person in Pipedrive, and adds the event to their record as an activity. You can choose whether to create a new Pipedrive contact if one doesn't already exist.

    Apps involved

    • Calendly
    • Pipedrive
  • Add new Calendly events to Wealthbox

    Leverage the convenience of allowing your clients to schedule appointments using Calendly while continuing to manage all of your client's events on Wealthbox CRM. Once setup, this Calendly-Wealthbox CRM integration will automatically add a new Wealthbox CRM event for every new event created using Calendly, making sure you always have complete visibility.

    Note: This Zapier integration will not import existing Calendly events into your Wealthbox CRM account. It will only import new Calendly events once the integration has been setup.

    How It Works

    1. A new event is created on Calendly
    2. Zapier creates a new event in Wealthbox CRM

    What You Need

    • Calendly account
    • Wealthbox CRM account
  • Create meetings in GoToMeeting from scheduled Calendly events

    If you set up a virtual meeting with someone, that means you've also got to do the same thing in your video conferencing platform of choice. What if that could be done for you automatically? Zapier can do just that, and you'll never need to duplicate your work again.

    How It Works

    1. An invitee schedules an event with you in Calendly
    2. Zapier creates a meeting in GoToMeeting

    What You Need

    • Calendly account
    • GoToMeeting account
  • Add Salesforce leads from new Calendly events

    If someone's reaching out with interest, save your time for engaging with them while we worry about data collection. Set up this automation and it will react to every new event someone creates on your Calendly, automatically adding them as a lead on Salesforce so your sales can kick in immediately.

    How this Calendly-Salesforce integration works

    1. Someone creates an event on Calendly
    2. Zapier automation creates a new lead on Salesforce

    Apps involved

    • Calendly
    • Salesforce
  • Create Drip events when new ones are added on Calendly

    Once you've booked that meeting with your leads, you'll want to signal the update throughout your marketing automation. Set up this Zap and it'll be taken care of: When someone creates a new event on Calendly, we'll automatically send the information to Drip, creating an event for a subscriber on there, too.

    How this Calendly-Drip integration works

    1. A new event is booked on Calendly
    2. Zapier automation triggersan event to a subscriber on Drip

    Apps involved

    • Calendly
    • Drip

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Calendly Integration Details

Launched on Zapier January 13, 2016

You have a busy schedule—the last thing you need is to spend time creating virtual conference rooms, updating leads based on conversations, or adding meetings to your to-do list. Together, Calendly and Zapier will automatically update your information in other apps whenever someone is added to a meeting. That way, you can spend more time preparing for the meeting and less time on the tedious stuff.

Here are some creative ways to use Calendly with Zapier:

  • Use your favorite meeting app without having to manually create a new meeting for every calendar event. Zapier can create meetings in GoToMeeting or Zoom when invitees schedule events in Calendly.
  • Be sure your leads are up to date before meetings by letting Zapier add or update ActiveCampaign contacts for new Calendly invitees.
  • Keep your calendars in sync. Zapier can create Google Calendar events from new scheduled Calendly events.

Zapier combines Triggers (like "Invitee Canceled") and Actions (like "Create Campaign") to complete an action in one app when a trigger occurs in another app. These combos—called "Zaps"—complete your tasks automatically.

The following Calendly Triggers, Searches, and Actions are supported by Zapier:

Invitee Canceled

Triggers when an invitee cancels a scheduled event.

Invitee Created

Triggers when an invitee schedules an event.

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Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.