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Calendly
Calendly
1. Choose trigger event
HubSpot
HubSpot
2. Choose action
1. Select the event
Setup
Test
Calendly
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "Contact Created" from Calendly.
Add your action
An action happens after the trigger—such as "Update Contact Subscription Preferences" in HubSpot.
You’re connected!
Zapier seamlessly connects Calendly and HubSpot, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Halt my task if contact is already a member of the list
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Create Company
Creates a Company in HubSpot.
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Create Associations
Creates associations between objects.
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Note
Halt task if any associations error occurred
Engagement Type
Required
Assigned To
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Note
Social Media Channel
Required
Message Content
Required
When
Save as draft
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Note
Note
Name
Required
Company
Contact
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Delete CRM Object
Deletes a CRM object from HubSpot
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Company ID
Required
Note
Additional properties to retrieve
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Type of Custom Object
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Note
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Product ID
Required
Note
Additional properties to retrieve
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Create Line_item
Creates a Line_item in HubSpot.
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Note
Contact Email Address
Required
Event ID
Required
Contact Value
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Get CRM Object
Gets a CRM object from HubSpot by ID
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Note
List Name
Required
Contact
Required
Halt my task if contact wasn't a member of the list
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Create Ticket
Creates a Ticket in HubSpot.
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Update Contact
Update a Contact in HubSpot.
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Update Line_item
Update a Line_item in HubSpot.
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Update Product
Update a Product in HubSpot.
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Type of Custom Object
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Folder
Required
Filename
Required
Access level
Required
File
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Api_docs_info
Stop on error
Required
HTTP Method
Required
URL
Required
Query string parameters
Additional request headers
Body
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Note
Name
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Note
Additional properties to retrieve
Action
This is an event a Zap performs.
Search
Find existing data in your app
Note
Name
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Find Associations
Find associations between objects.
Action
This is an event a Zap performs.
Search
Find existing data in your app
Object Type
Required
Pipeline Id
Required
Stage Id
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Note
Additional properties to retrieve
Action
This is an event a Zap performs.
Search
Find existing data in your app
Note
Additional properties to retrieve
Action
This is an event a Zap performs.
Search
Find existing data in your app
Note
Additional properties to retrieve
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
Type of Custom Object
Required
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
Note
Additional properties to retrieve
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
Note
Additional properties to retrieve
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
For AI agents & developers
Use Calendly and HubSpot with AI agents and code
Beyond Zap workflows. Call Calendly and HubSpot actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Calendly and HubSpot actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Cancel an Event
Update Contact Subscription Preferences
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
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Customers have created over 25 million Zaps on the platform
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Practical ways you can use Calendly and HubSpot
Create contacts in HubSpot for new Calendly bookings
Zapier ensures streamlined contact management. Every time an invitee schedules an event in Calendly, Zapier creates a contact in HubSpot. This automation eliminates manual data entry, ensuring updated records and better lead follow-up.
Sync marketing and sales efforts. When an invitee schedules an event in Calendly, Zapier automatically updates HubSpot with the event details. This integration provides clear visibility for the marketing team, ensuring targeted campaigns for engaged leads.
Cancel HubSpot deals for canceled Calendly meetings
When an invitee cancels a Calendly event, Zapier marks the associated deal in HubSpot as canceled. This avoids wasting time on rescheduling efforts, keeping the sales pipeline accurate and removing unlikely leads from focus.
Level up your Calendly to HubSpot integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Calendly + HubSpot integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and HubSpot
How do I integrate Calendly with HubSpot?
To integrate Calendly with HubSpot, you need to use our platform to create Zaps that connect both apps. First, choose HubSpot as the trigger app and select an event that will start your workflow. Then, choose Calendly as the action app where you will define what happens once the trigger event occurs. This can include creating calendar events or managing contacts.
What types of triggers can I set up with HubSpot in a Calendly integration?
You can set up a variety of triggers with HubSpot when integrating it with Calendly, such as New Contact, New Company, or New Deal in HubSpot. Once these events are triggered, specific actions like scheduling meetings or updating records in Calendly can be automated.
Can I update existing contacts in HubSpot through a meeting scheduled on Calendly?
Yes, once a meeting is scheduled on Calendly, you can use our platform to create an action that automatically updates existing contact information in HubSpot. This ensures that your CRM data remains current without manual input.
Is it possible to create new deals in HubSpot when a Calendly meeting is scheduled?
Absolutely, when a meeting is scheduled via Calendly, you can set up an action to automatically generate new deals in HubSpot. This streamlines your sales process by initiating deal creation seamlessly from your calendar events.
How does rescheduling a meeting on Calendly impact my data on HubSpot?
When a meeting is rescheduled on Calendly, you can configure workflows through our platform to update the corresponding data fields and timelines within your HubSpot CRM. This ensures all changes are accurately reflected across systems.
What happens if I cancel a meeting scheduled through Calendly? How does this affect our integration with HubSpot?
If a meeting is canceled through Calendly, you can set up workflows that update the event status or remove it altogether from your records in HubSpot, ensuring consistency between both tools.
Can I send automated follow-up emails from HubSpot after a meeting booked via Calendly?
Yes, once a meeting is booked using Calendly, automated workflows can trigger follow-up emails through your connected HubSpot account. These emails help maintain engagement without additional effort from your side.
About Calendly
Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.
