The 11 Best Video Conferencing Apps for Teams

Matthew Guay
Matthew Guay / Published March 10, 2017

As a fully remote team, Zapier relies on video conferencing to hold team meetings, share ideas, and check in on each other. We've tried a lot of video call apps—and have suffered through one too many terrible calls. And so, after trying nearly two dozen video conferencing apps, we've settled on the ones that consistently work well. Here are the best apps to make a video call whenever you want.

This piece also includes some ways that you can use Zapier to connect your video conferencing app with your favorite tools so you can do things like automatically generate video conference links for new events on your calendar or send reminders about upcoming events.

Zapier's automations are called Zaps, and you'll see several Zap templates—our pre-made Zap workflows—throughout this piece. To get started with a Zap template, just click on it, and we'll guide you through setting it up.


The 11 best video conferencing apps

The best quick video call apps

You've got an idea and want to run it by team members quickly, without a lot of unnecessary back-and-forth. Or you want to check in on a coworker and see how a project is coming along. All you need is a quick way to make a video call, without any hassle. These apps are the ones we turn to for that.

The best video conferencing app for one-to-one video calls

FaceTime (iOS, Mac)

FaceTime screenshot
It's just a call—and it works every time.

The simplest way to make a video call with one other person is built into your iPhone's Phone app: FaceTime. As long as you and your colleague have a Mac or iOS device, you can make a quick audio or video call over your data connection. Odds are, it'll sound great, too—even over congested airport Wi-Fi.

It's just a call, though. To chat, you'll need to use iMessage—and on iOS, switching apps turns off your video—and there's no way to share your screen. But for a quick, clear video call, it's hard to beat.

FaceTime Price: Free with an Apple device

Best video conferencing app for receiving video calls in your browser

Gruveo (iOS, Android, Web)

Gruveo screenshot

Want your own video call phone number that anyone can use to chat with you at any time? That's essentially what Gruveo offers. It's best feature is direct codes. You can register your own @name on Gruveo and share a simple gruveo.com/@name link to let people call you. Then, instead of putting your phone number on your site, just leave enable Gruveo's browser call notifications (or install the Gruveo Chrome extension) and you can receive video calls anytime anyone needs to get in touch.

Gruveo Price: Free; $12/month Pro plan for screen sharing, custom branding, and info about callers

The best video conferencing app for making a call directly from team chat

Slack (Mac, Windows, Web)

Video conference with your teammates easily through Slack

It started out as a whimsical take on a team chat app, one that made discussing business plans and deadlines a bit more fun with emoji and GIFs. Today, Slack is one of the most popular team chat apps, and it's taken chats beyond just text and images.

Slack added 1-to-1 voice calls to its desktop and mobile apps in June 2016, following up six months later by adding a video to those calls. To call a colleague in Slack, just open a channel or Direct Message and click the phone icon—Slack will start the call in a new window and add a notification to the chat. Calls feel a bit more like a normal phone call with video added on. You can tap the video icon to turn on video, or just make a quick voice call if you'd like, which might be the fastest way to discuss something that'd take too long in chat.

Up to 15 people can join the call, for now, and you can only make video calls on desktop. What they lack in features, though, Slack calls make up for inconvenience. They're just a tap away in Slack, and come with Slack's most popular emojis so you can show your reactions during a call. You can't share your screen yet, either—though Slack's video conferencing app is one of the fastest ways to share your screen, too.

Slack Price: From $8/month Standard plan for video calls along with unlimited chat archive and priority support]

You can use Zapier and Slack together to automate some common video conferencing-related tasks, like sending reminders before a meeting is about to begin. Here are a few ways to get started:

See more ways to automate Slack with Slack’s Zapier integrations.


There's one other app that deserves an honorable mention here: Skype. As one of the first video call apps most of us have used, it's likely still hanging around your computer and can still be a quick way have a 1-to-1 call. And, it now offers group calls with up to 25 people for free, and even lets people join the call from the web—that is, once you've installed a plugin.

But, unfortunately, it's not as reliable as these other tools. Our team has tried to use it for group calls, and never could seem to get it to reliably work for more than 2 people. Even just voice-only calls sometimes lagged or dropped. It's still worth keeping around if only for calling people who you've already added to your Skype account–and because so many people use Skype—but you'll probably have a better experience with most of these other apps.

The best team video conference apps

Two's company, three's a crowd goes the saying, and video call apps hold you to that. Most free, simple video calls are 1-to-1. That's fine for getting advice from a colleague or chatting up with a remote teammate. It's not enough, however, to get your entire team on the same page.

These apps, though, have what it takes.

The best video conferencing app for reliable, clear group video calls

Zoom (iOS, Android, Mac, Windows)

Zoom screenshot
With fast, reliable group calls, Zoom's the Zapier team's default video call app

It's hard to try out a wide range of video conference apps and not come away impressed with Zoom. It's the group call app that, for the most part, just works. You'll first need to install its apps, and then can have a free video call with up to 50 people as long as you don't talk for more than 40 minutes. Paid plans let you chat with up to 500 people at once, plenty for all but the largest teams.

The important thing is, it works great. Even when your internet connection isn't the best, Zoom typically will keep your video going—though sometimes at a reduced quality level. It's even light on your computer resources, with only moderate battery drain and CPU usage during most calls.

You can record any call with a full-length video, or keep a sub-conversation going in the text chat. And, you can share your screen, choosing to either show your whole screen or just one of the apps you're running. It even lets you schedule calls in advance, chat anytime with any of your contacts, or connect to room conferencing hardware. Aside from some tiny app annoyances—such as automatically going full-screen for all viewers when someone shares their screen—it's a nearly perfect team video app.

Zoom Price: Free for up to 50 participants for 40 minute long meetings; from $14.99/month per host Pro plan for user management, unlimited meeting length, and reports; from $55/month for 100+ participants

Together, Zoom and Zapier can take the busywork out of meeting prep and follow-up. You can automatically add Zoom calls to your calendar or schedule video conferences when someone books an appointment:

See more ways to automate Zoom with Zoom’s Zapier integrations.

The best video conferencing app for quick calls from Google Calendar

Google Hangouts

Google Hangouts
Deep Gsuite integration makes Hangouts great for collaboration

With up to 25 participants in free calls right from your browser, Google Hangouts Meet is a fairly good contender for team video conferencing. It's best feature, perhaps, is its deep integration with Google's other apps. Whenever you create a meeting in Google Calendar, you'll get a Hangouts link that you and your meeting attendees can click to instantly join a call. And when you're in the middle of a call, you can find files from Google Drive and Apps and share them in chat, without leaving your call.

Hangouts is being redesigned right now, with the newly released Google Hangouts Meet adding a clean new design to Hangouts' video chat for teams using G Suite. It's much the same, with a simpler interface and no text chat—that's being moved to the upcoming Google Hangouts Chat app in the near future. And if you have a G Suite enterprise plan, you can now include up to 30 people in your call.

The only downside is that Hangouts—in the old version and in the new Meet—can struggle with large group calls. Because it runs from your browser, it'll go through your laptop battery far faster than Zoom, and doesn't degrade calls as gracefully as Zoom if your internet connection is slow. That may improve, though; Google promises that Meet should be less resource intensive. And if you want to bring large teams in your calls, you can use the new Hangouts conference room devices for full-room video chats—and the Jamboard touchscreen device for team collaboration. Put those together with the new Meet app and Hangouts' integration with the rest of Google's apps, and Hangouts just may turn into the best way to talk with your team.

Google Hangouts Price: Free; from $5/month as part of G Suite Basic for business teams

The best video conferencing app for professional video conferencing

GoToMeeting (iOS, Android, Mac, Windows, Web for participants)

GoToMeeting Screenshot

GoToMeeting is part of a family of video conferencing apps that let you meet with your team or broadcast a webinar to thousands of viewers. It's all built around the same apps—you'll schedule meetings online, then use GoToMeeting's app to join calls, share your screen, and present to audiences.

It's packed with professional features, including call recording, dial-in numbers (or an option to have GoToMeeting call your number so all you have to do is answer), and let up to 6 people on the call have their video streamed in HD. Attendees can even join from their browser. And if you're sharing your screen, you can use drawing tools to point out things you're talking about.

GoToMeeting's apps can be a bit confusing, packed with controls that can push your chat or settings out of view. And it often wants to install updates just as you're starting a call. For the most part, though, it's a reliable option that can be a good choice if you want a tool for team calls and webinars.

GoToMeeting Price: Free for 3 participants; from $19/month Starter plan for up to 10 participants

You can use Zapier to connect GoToMeeting with your other favorite apps and automate away some meeting-related work. Some common GoToMeeting automations include automatically creating meetings for new calendar events or when someone books an appointment in your scheduling app.

See more ways to automate GoToMeeting with GoToMeeting's Zapier integrations.

The best video conferencing apps for scheduled events

Amazon Chime (iOS, Android, Mac, Windows)

Amazon Chime screenshot

The latest entrant to the video conference apps space, Amazon Chime's apps are a sleek new way to chat with your team whenever you need. Chime's video quality and latency were as good as Zoom's in our tests. It's just as easy to use for calls, with built-in chat and a screen sharing tool that minimizes participants videos while you're presenting to keep you from getting distracted.

It's best, perhaps, for keeping your team working together in an app that's a bit more like an audio and video-focused Slack. You can start standard text chat rooms to keep conversations going, and start a video call right from the room. Or, you can schedule calls, and whenever it's time for the meeting, Chime will call everyone's desktop or mobile Chime installs so they can jump on the call just like they would any other call.

For now, it's a bit more limited than other video call apps, with a max of 16 video participants at once, but it's also one of the most nicely designed video call apps available today.

Amazon Chime Price: Free for 2 person video calls and chat rooms; $2.50/month per user Plus plan for 2 person calls and screen sharing; $15/month per user Pro plan for meetings with up to 16 video participants and 100 users

The best video conferencing app for video conferencing from any device

BlueJeans (iOS, Android, Mac, Windows, Linux, Web)

BlueJeans screenshot
BlueJeans makes sure everyone can attend your calls

Need a video conferencing tool that works across many different kinds of devices, including conference room devices? BlueJeans combines simple, easy-to-use apps with support for a wide range of devices so you can start a call from your PC, let colleagues join it from mobile or Linux devices, and stream it to your conference room so everyone can join in.

Its apps are as easy to use as the more consumer-focused video call apps but are designed to be used on larger teams. And if you want to present to a crowd, it includes webinar tools as well. The only downside is that its apps weren't quite as responsive as some of the others we tested—and its Enterprise pricing isn't public, so you'll need to contact its team once your trial is over.

BlueJeans Price: $19.95 for up to 50 attendees; Contact for Enterprise pricing

Video conferencing apps with more collaboration features

Want something a bit different? Here are some video call apps that put the focus on collaboration, with video on the side.

The best video conferencing app for presentations across multiple video conference systems

Pexip (iOS, Android, Mac, Windows, Web, Linux)

Pexip

One of the most reliable ways to show a presentation is with a .pdf file. Make each slide a full page, and you can flip through them on any computer or browser, anywhere.

Pexip uses that same idea for its presentations. You'll start a video call, either in its web or mobile apps, or log in using WebRTC connection or Skype Business and Cisco Jabber integrations. You'll be able to see everyone in your call, no matter how they're logged in, and can call in via phone if your internet connection is down. Then, from the web app, you can upload a PDF file and show it as a presentation, flipping through each page as a slide while still seeing everyone in your call.

It's a simple way to do group presentations, especially for teams that need to bridge multiple video conferencing systems.

Pexip Price: from $15,000/year for 50 users (averages to $25/month per user)

The best video conferencing app for screensharing in a call

Join.me (iOS, Android, Mac, Windows, Web for participants)

Join.me screenshot
If your call is mostly to show something on your screen, Join.me makes that simple

Want to show something you're working on, and let everyone join in on the action? Join.me from the LogMeIn team is the tool to grab. It shares your screen by default as soon as you start a call, so you can show off anything in any app. You'll need to install join.me's app to start the call, but your participants can join in from their browser—no install required.

Want just video chat? You can turn off the screenshare and see just the video streams in bubbles in a larger app screen. Or, if you want your team to help you out, you can share your controls and let others take over your mouse and keyboard to control your keyboard—just like in LogMeIn's signature tools. On mobile, you can even pull up a virtual whiteboard to sketch ideas and stream them to your team.

Join.me Price: Free for 10 meeting participants and 5 video feeds; from $20/month Pro plan (with annual billing) for 50 meeting participants

Zapier makes it easy to connect join.me to thousands of other apps. You can use our automated workflows to schedule a join.me meeting and automatically add attendees who registered in another app, start meetings when events in your scheduling app are about to begin, and even get SMS notifications for upcoming meetings.

See more ways to automate join.me with Join.me's Zapier integrations.

The best video conferencing app for working around a virtual whiteboard

Cisco WebEx (iOS, Android, Mac, Windows)

Cisco WebEx screenshot

From one of the leading manufacturers of video conferencing hardware, Cisco WebEx is designed around collaboration. Start a call, and the main part of the app will show a virtual whiteboard—with chat and videos off on the side. Everyone in the call can then type, draw, add shapes, and highlight or annotate anything on the screen, for an easy way to brainstorm ideas.

If you just want a normal video conference, you can take the video full-screen and hide the whiteboard. Or, you can share your screen, perhaps to kick off the discussion and then brainstorm other ideas in the virtual whiteboard. It can even work for your larger meetings, with WebEx Events that can let you broadcast to up to 3,000 people with the same tools. And if your team needs an easy way to stay in touch between meetings, Cisco's companion Webex Teams app adds team chat and one-click calls to your video collaboration.

WebEx Price: Free for 3 participants; from $24/month Premium 8 plan for up to 8 meeting participants

By connecting WebEx to your other apps with Zapier, it's easy to keep your meetings running smoothly. You can automatically add scheduled WebEx meetings to your calendar, for example, or get a reminder in your favorite chat app when a meeting is about to start.

See more ways to automate WebEx with WebEx's Zapier integrations.

Originally published in January 2017. Most recently updated in March 2020 to remove apps that are no longer available.

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