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How Zapier works

Zapier makes it easy to integrate Calendly with Airtable - no code necessary. See how you can get setup in minutes.

Select a trigger from Calendly

A trigger is an event that starts your Zap and runs the workflow. For example, with Calendly, a trigger could be "Invitee Canceled."
A trigger is the event that kicks off your automated workflow.

Setup an action from Airtable

An action is what takes place after the automation is triggered. For example, with Airtable, the action could be "Create Record."
An action is the event that your automated workflow performs when triggered.

That’s it! You just connected Calendly to Airtable

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Triggers and actions are the main components of every automated workflow.

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25m

Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

Make work flow with AI

Level up your Calendly to Airtable integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
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Frequently Asked Questions about Calendly + Airtable integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Airtable

How do I integrate Calendly with Airtable?

To integrate Calendly with Airtable, you need to use our platform to create a workflow. You can set up triggers based on events in Calendly, such as a new meeting being scheduled, and then use actions to update records in Airtable automatically.

Can I create a new record in Airtable when an event is scheduled in Calendly?

Yes, you can create a new record in Airtable whenever an event is scheduled in Calendly. By setting the 'Invitee Created' as a trigger, you can automate the creation of records within your specified base and table.

What type of triggers are available for connecting Calendly and Airtable?

When integrating Calendly with Airtable, you have access to triggers like 'Invitee Created' or 'Canceled.' These help automate workflows based on when events are scheduled or canceled in Calendly.

Is it possible to update existing records in Airtable using Calendly data?

Yes, by configuring our tool with an appropriate action step that matches current entries via unique identifiers such as email addresses, you can update existing records in Airtable with information from confirmed or updated meetings.

How do canceled events affect my data sync between Calendly and Airtable?

Canceled events trigger specific workflows where we mark or move corresponding records within your designated tables in Airtable. This helps maintain accurate schedules even when appointments are canceled.

Can I use filters to refine the data transferred from Calendly to Airtable?

Absolutely, you can employ filters during setup that process only certain types of events based on criteria like event type or participant email before they make changes to your base on Airtable.

Do I need any coding skills to set up the integration between Calendly and Airtable?

No coding skills are required. We provide a user-friendly interface that lets you automate workflows between Calendly and Airtable through simple triggers and actions without any coding expertise needed.

Connect Calendly and Airtable to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.
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Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.
An illustration representing how to measure campaign impact with Zapier.

Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.
An illustration representing how to automate customer support with Zapier.

Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.
An illustration representing how to move and manage data with Zapier.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.
An illustration of a flow chart representing how to resolve tickets and incidents with Zapier.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

    • Webhook subscription scope
      Required
    Trigger
    Instant
    Try It
    • Webhook subscription scope
      Required
    Trigger
    Instant
    Try It
  • Calendly triggers, actions, and search
    Cancel Scheduled Event

    Cancels a scheduled event with a specified reason for the cancellation.

    Action
    Write
    • Search
      Required
    Action
    Search
    • Webhook subscription scope
      Required
    Trigger
    Instant
    Try It
    • Event Name
      Required
    • Host User
      Required
    • Co-hosts
    • Duration (in minutes)
      Required
    • Time Zone
    • Start Date
      Required
    • End Date
      Required
    • Location Kind
    • Location
    • Additional Location Info
    Action
    Write
  • Calendly triggers, actions, and search
    Mark Invitee as No Show

    Marks a specific invitee as a no show.

    Action
    Write
    • Base
      Required
    • Table
      Required
    • Limit to View
    • Include file contents?
    Trigger
    Scheduled
    Try It

Learn how to automate Calendly on the Zapier blog

Learn how to automate Airtable on the Zapier blog

calendly logo
calendly logo
About Calendly
Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.
Learn moreHelp
Related categories
  • Scheduling & Booking
airtable logo
airtable logo
About Airtable
Organize anything with Airtable, a modern database created for everyone. Airtable is a fast and flexible way to create tables to keep track of anything, from sales leads to vacation planning to inventory management.
Learn moreHelp
Related categories
  • Databases
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