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Zapier makes it easy to integrate Calendly with Webhooks by Zapier - no code necessary. See how you can get setup in minutes.

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Calendly
Calendly logo
Calendly
1. Choose trigger event
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Webhooks by Zapier
Webhooks by Zapier logo
Webhooks by Zapier
2. Choose action
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1. Select the event
Setup
Test
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Calendly
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "Event Canceled" from Calendly.

Add your action

An action happens after the trigger—such as "Custom Request" in Webhooks by Zapier.

You’re connected!

Zapier seamlessly connects Calendly and Webhooks by Zapier, automating your workflow.

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Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

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Frequently Asked Questions about Calendly + Webhooks by Zapier integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Webhooks by Zapier

How do I set up a trigger for Calendly events in Zapier?

To set up a trigger, start by selecting Calendly as your trigger app in Zapier. Then, choose the specific event you want to use as a trigger, such as 'Invitee Created' or 'Invitee Canceled'. Finally, connect your Calendly account and test the trigger to ensure it's working.

Can I customize the actions that happen after a Calendly event is triggered?

Yes, once you've set up a Calendly event as a trigger, you can choose from numerous actions available in Zapier. For instance, you can create an action to send an email via Gmail or add an attendee to a Zoom meeting. Just select the desired action app and configure it accordingly.

Do I need coding skills to integrate Calendly with Webhooks by Zapier?

No coding skills are required. Zapier offers an intuitive platform where you can easily connect Calendly with Webhooks through simple selections and configurations. Our user interface guides you through each step of creating automations between apps.

How often does Zapier check for new events from Calendly?

Zapier polls new events from Calendly approximately every 5-15 minutes for free accounts and every 2-3 minutes for premium users. This ensures timely execution of following actions based on the triggers you've set up.

What types of data can I send via Webhooks when triggered by a Calendly event?

With Webhooks by Zapier, you can send data related to the scheduled event such as invitee name, email address, event time, and any other details captured during booking. You just need to configure these details while setting up your webhook action.

Is it possible to handle multiple types of triggers from different Calendly events in one Zap?

Yes, in one Zap you can handle multiple triggers by using Paths by Zapier or connecting several triggers together. This allows different actions based on different events like new bookings or cancellations within the same automation.

What happens if there's an error during the integration process between Calendly and Webhooks by Zapier?

If an error occurs during integration setup or operation, you'll receive detailed logs that help identify what went wrong. We also provide troubleshooting guides and support options if further assistance is needed to resolve any issues encountered.

Practical ways you can use Calendly and Webhooks by Zapier

Streamlining financial reports

Automate the generation of weekly financial reports using data from sales, expenses, and accounting software.

Business Owner
Identity and access management automation

Enable automatic provisioning and de-provisioning of user accounts for various systems based on department policies and employee status.

IT
Content scheduling and social media posting

Automate social media postings by integrating scheduling tools filled with pre-approved content.

Marketing & Marketing Ops

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

triggers, actions, or triggers and actions
    • Free Plan Copy
    • Webhook subscription scope
      Required
    • Event Type
    Trigger
    Instant
    Try It
    • Routing Form
    Trigger
    Instant
    Try It
    • Event Name
      Required
    • Host User
      Required
    • Co-hosts
    • Duration (in minutes)
      Required
    • Time Zone
    • Start Date
      Required
    • End Date
      Required
    • Location Kind
    • Location
    • Additional Location Info
    Action
    Write
    • Free Plan Copy
    • Webhook subscription scope
      Required
    Trigger
    Instant
    Try It
    • Free Plan Copy
    • Webhook subscription scope
      Required
    Trigger
    Instant
    Try It
    • Event UUID
      Required
    • Reason
    Action
    Write
  • Calendly triggers, actions, and search
    Cancel Scheduled Event

    Cancels a scheduled event with a specified reason for the cancellation.

    Action
    Write

Learn how to automate Calendly on the Zapier blog

Learn how to automate Webhooks by Zapier on the Zapier blog

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About Calendly
Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.
Related categories
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About Webhooks by Zapier
Webhooks simply POST data (or JSON) to a specific URL every time we see something new. Webhooks can also accept data (or JSON) to kick off a workflow in Zapier.
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