Connect Calendly and Webhooks by Zapier to unlock the power of automation
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Set up your first integration
Quickly connect Calendly to Webhooks by Zapier with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Calendly with Webhooks by Zapier - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "Event Canceled" from Calendly.
Add your action
An action happens after the trigger—such as "Custom Request" in Webhooks by Zapier.
You’re connected!
Zapier seamlessly connects Calendly and Webhooks by Zapier, automating your workflow.
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Frequently Asked Questions about Calendly + Webhooks by Zapier integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Webhooks by Zapier
How do I set up a trigger for Calendly events in Zapier?
To set up a trigger, start by selecting Calendly as your trigger app in Zapier. Then, choose the specific event you want to use as a trigger, such as 'Invitee Created' or 'Invitee Canceled'. Finally, connect your Calendly account and test the trigger to ensure it's working.
Can I customize the actions that happen after a Calendly event is triggered?
Yes, once you've set up a Calendly event as a trigger, you can choose from numerous actions available in Zapier. For instance, you can create an action to send an email via Gmail or add an attendee to a Zoom meeting. Just select the desired action app and configure it accordingly.
Do I need coding skills to integrate Calendly with Webhooks by Zapier?
No coding skills are required. Zapier offers an intuitive platform where you can easily connect Calendly with Webhooks through simple selections and configurations. Our user interface guides you through each step of creating automations between apps.
How often does Zapier check for new events from Calendly?
Zapier polls new events from Calendly approximately every 5-15 minutes for free accounts and every 2-3 minutes for premium users. This ensures timely execution of following actions based on the triggers you've set up.
What types of data can I send via Webhooks when triggered by a Calendly event?
With Webhooks by Zapier, you can send data related to the scheduled event such as invitee name, email address, event time, and any other details captured during booking. You just need to configure these details while setting up your webhook action.
Is it possible to handle multiple types of triggers from different Calendly events in one Zap?
Yes, in one Zap you can handle multiple triggers by using Paths by Zapier or connecting several triggers together. This allows different actions based on different events like new bookings or cancellations within the same automation.
What happens if there's an error during the integration process between Calendly and Webhooks by Zapier?
If an error occurs during integration setup or operation, you'll receive detailed logs that help identify what went wrong. We also provide troubleshooting guides and support options if further assistance is needed to resolve any issues encountered.
Practical ways you can use Calendly and Webhooks by Zapier
Notify about canceled appointments
When a scheduled event is canceled in Calendly, trigger a Webhook to send a notification to the desired endpoint or system. This automation ensures you stay updated in real time about any changes to your calendar, allowing for better time management and scheduling updates.
Business Owner
Log canceled events for system updates
When an event is canceled in Calendly, initiate a Webhook that logs this data into your system for record-keeping or analysis. This helps maintain accurate and up-to-date records of system interactions, enhancing operational efficiency.
ITCapture new event bookings
When an invitee schedules an event in Calendly, trigger a Webhook to record the details in your marketing database or CRM. This ensures all new client or lead interactions are captured, streamlining marketing outreach and conversion tracking.
Marketing & Marketing OpsSupported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Event Canceled
Triggers when an event is canceled.
Try ItTriggerPolling - Free Plan Copy
- Webhook subscription scopeRequired
- Event Type
Try ItTriggerInstant- Routing Form
Try ItTriggerInstant- Event NameRequired
- Host UserRequired
- Co-hosts
- Duration (in minutes)Required
- Time Zone
- Start DateRequired
- End DateRequired
- Location Kind
- Location
- Additional Location Info
ActionWrite
- Free Plan Copy
- Webhook subscription scopeRequired
Try ItTriggerInstant- Free Plan Copy
- Webhook subscription scopeRequired
Try ItTriggerInstant- Event UUIDRequired
- Reason
ActionWrite- Cancel Scheduled Event
Cancels a scheduled event with a specified reason for the cancellation.
ActionWrite
