Microsoft Outlook + Notion
Create Notion data source items from new emails in a Microsoft Outlook shared mailbox
Stay organized and efficient with this workflow that handles your data management between Microsoft Outlook and Notion. When a new email hits your shared mailbox in Outlook, this process ensures that a data source item is instantly created in your Notion workspace. Benefit from streamlined communication, less manual data entry, and improved project management.
Stay organized and efficient with this workflow that handles your data management between Microsoft Outlook and Notion. When a new email hits your shared mailbox in Outlook, this process ensures that a data source item is instantly created in your Notion workspace. Benefit from streamlined communication, less manual data entry, and improved project management.
- When this happens...
New Email in Shared MailboxTriggers when a new email arrives in a shared mailbox inbox, or in a specific folder if selected.
TriggerPollingZapier checks for new data every 15 min on the Free plan - automatically do this!
Create Data Source ItemCreates an item in a data source.
ActionWriteCreate a new record or update an existing record in your app.
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Calendar
Time BeforeRequired
Time Before (Unit)Required
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free planShared Inbox
Parent Folder
Child Folder
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free planParent Folder
Child Folder
Search termsRequired
Note
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free plan
New Flagged Email
Triggers when a new email is flagged.
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free planEvent
Merge with existing attendees?
Attendees
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Distribution listRequired
User emailRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Calendar
SubjectRequired
Start Date & TimeRequired
End Date & TimeRequired
Location Name
Sensitivity
Attendees
Is this an All Day Event?
Description
Show me as Free or Busy
Is this an Online Meeting?
Enable Reminder
Categories
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Shared Mailbox
To Email(s)Required
CC Email(s)
BCC Email(s)
Reply-To Email
SubjectRequired
Body FormatRequired
BodyRequired
Attachment
Action for Files Larger Than 150MB
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Shared Mailbox
Folder NameRequired
Parent Folder
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Shared Mailbox
Email IDRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Shared Mailbox
Email IDRequired
Flag ActionRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Shared Mailbox
Email IDRequired
Mark asRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Shared Mailbox
Categories to RemoveRequired
Email IDRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Send From (Shared Mailbox)
Draft Email IDRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Shared Mailbox
Email IDRequired
ImportanceRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Contact Folder
ContactRequired
First Name
Last Name
Email Addresses
Business Phones
Home Phones
Mobile Phone
Job Title
Company Name
Department
Business Website URL
Personal Notes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Calendar
Search TermRequired
Start Date & Time
End Date & Time
ActionThis is an event a Zap performs.SearchFind existing data in your appSearch Info
Search ValueRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appGroup email address or IDRequired
Search Term
Start Date & Time
End Date & Time
ActionThis is an event a Zap performs.SearchFind existing data in your appCalendar
Start Date & TimeRequired
End Date & TimeRequired
Select Fields
ActionThis is an event a Zap performs.SearchFind existing data in your appDatabase
Data Source
Page
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.PageRequired
Block TypeRequired
Content
Programming Language
Checked
Icon (Emoji)
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.PageRequired
CommentRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Parent PageRequired
Title
Content
Icon
Cover
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Item IDRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Data Source
ItemRequired
Content
Content Format
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.File Upload Note
Data SourceRequired
ItemRequired
File PropertyRequired
FileRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Stop on errorRequired
HTTP MethodRequired
URLRequired
Query string parameters
Additional request headers
Body
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.
Retrieve a Page
This action retrieves a specific page from Notion using its ID. The page id can be a normal page or a database item.
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.PageRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appBlock IDRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appPage IDRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appTitleRequired
Exact MatchRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appData Source
Advanced Query (JSON)
ActionThis is an event a Zap performs.SearchFind existing data in your appData Source
Template Mode
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is found
Cancelled Calendar Event
Triggers when an event is cancelled.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.Shared MailboxRequired
Parent Folder
Child Folder
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free planShared Inbox
Parent Folder
Child Folder
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free planEmail IDRequired
CategoriesRequired
Mark as Read
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Shared Mailbox
Destination FolderRequired
Email IDRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Contact Folder
First NameRequired
Last Name
Email Addresses
Business Phones
Home Phones
Mobile Phone
Job Title
Company Name
Department
Business Website URL
File As
Personal Notes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Shared Mailbox
Email IDRequired
To Email(s)
CC Email(s)
BCC Email(s)
Reply-To Email
Subject
Body Format
Body
Attachment
Action for Files Larger Than 150MB
Reply to All
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Contact to DeleteRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.EventRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Send From (Shared Mailbox)
Email IDRequired
To RecipientsRequired
Comment
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Email IDRequired
Destination FolderRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Email IDRequired
Comment
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Send From (Shared Mailbox)
To Email(s)Required
CC Email(s)
BCC Email(s)
Reply-To Email
SubjectRequired
Body FormatRequired
BodyRequired
Attachments
Action for Files Larger Than 150MB
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Event
Subject
Start Date & Time
End Date & Time
All Day Event?
Is Online Meeting?
Hide attendees list?
Description
Show me as Free or Busy
The importance of the event
Merge with existing attendees?
Attendees
Categories
Location
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Stop on errorRequired
HTTP MethodRequired
URLRequired
Query string parameters
Additional request headers
Body
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Contact Folder
First Name
Last Name
Email
ActionThis is an event a Zap performs.SearchFind existing data in your appFolder Info
FolderRequired
Search Terms
From Address
Start Date
End Date
ActionThis is an event a Zap performs.SearchFind existing data in your appShared Mailbox
Email IDRequired
Attachment IDRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appContact Folder
First NameRequired
Last Name
Email
Business Phones
Home Phones
Mobile Phone
Job Title
Company Name
Department
Business Website URL
File As
Personal Notes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is foundData Source
PageRequired
Properties to Watch
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.Data Source
ItemRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Data Source
Template Mode
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.PageRequired
ContentRequired
Content Format
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.DatabaseRequired
Title
Move To
Display Inline
Icon (Emoji)
Move to Trash
Lock Database
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Data SourceRequired
Title
Icon Emoji
Property Updates (JSON)
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.File Upload Note
Page (or Block) IDRequired
FileRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Retrieve Database
This action retrieves a database in Notion using the ID of the database.
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Block IdRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appData Source
ActionThis is an event a Zap performs.SearchFind existing data in your appBlock IDRequired
Page Size
Start Cursor
ActionThis is an event a Zap performs.SearchFind existing data in your appPage or Database Item IDRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appPageRequired
PropertyRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appUserRequired
ActionThis is an event a Zap performs.SearchFind existing data in your app
About Microsoft Outlook
Similar apps
About Notion
Related categories
Related Zap Templates
- Add new Microsoft Outlook calendar events to Notion databases
- Create Notion database items from new Microsoft Outlook emails
- Add new Microsoft Outlook calendar event starts to Notion databases
- Create AI-generated tasks in Notion from new Microsoft Outlook emails with ChatGPT
- Send emails in Microsoft Outlook for new items in Notion databases
- Manage new flagged Microsoft Outlook emails by creating database items in Notion
- Create Notion database items from new Microsoft Outlook emails
- Create new Notion pages from flagged Microsoft Outlook emails
- Create Notion database items for updated Microsoft Outlook calendar events
- Create Notion pages when new Microsoft Outlook calendar events start
- Create Microsoft Outlook events from new Notion database items
- Add content to Notion pages from new flagged emails in Microsoft Outlook
- Create new database items in Notion for every new attachment in Microsoft Outlook
- Add new Microsoft Outlook calendar events to Notion pages
- Create Notion pages for new Microsoft Outlook calendar events
- Add new Microsoft Outlook contacts to Notion as database items
- Update Notion database items when new Microsoft Outlook calendar events are created
- Create draft emails in Microsoft Outlook for new database items in Notion
- Create Notion pages for new Microsoft Outlook emails
- Create api requests in Microsoft Outlook for new Notion database items
- Update Notion database items with new Microsoft Outlook emails
- Create new Microsoft Outlook contacts for new Notion database items
- Create Notion api requests for new Microsoft Outlook calendar events
- Create draft emails in Microsoft Outlook from updated database items in Notion
- Update Microsoft Outlook calendar events when Notion database items are updated
- Send email via Microsoft Outlook for every updated database item in Notion
- Update Notion database items immediately when Microsoft Outlook calendar events are updated
- Create Microsoft Outlook events from updated Notion database items
- Organize new Microsoft Outlook messages by creating corresponding database items in Notion
- Manage updated Microsoft Outlook events with custom actions in Notion
- Create Notion pages from new Microsoft Outlook messages in folders
- Create new Notion database items from new Microsoft Outlook emails matching search
- Create new Notion pages for new Microsoft Outlook emails matching your search
- Start new custom actions in Notion when Microsoft Outlook calendar events begin
- Update Notion database items when new flagged emails arrive in Microsoft Outlook
- Create new Notion database items from newly matched Microsoft Outlook email searches
- Create new Notion pages from new Microsoft Outlook emails matching a search
- Create new Notion database items from new flagged emails in Microsoft Outlook
- Send emails in Microsoft Outlook for updated database items in Notion
- Update Microsoft Outlook calendar with events from updated Notion database items
- Update Microsoft Outlook calendar events when Notion database items are updated
- Create AI-generated tasks in Notion from new Microsoft Outlook emails with Google Vertex AI
- Create AI-generated tasks in Notion from new Microsoft Outlook emails with Google AI Studio (Gemini)
- Create pages in Notion for new flagged emails in Microsoft Outlook
- Create new Notion database items from new Microsoft Outlook messages in a folder
- Update database items in Notion when calendar events are updated in Microsoft Outlook
- Create new Notion database items from new Microsoft Outlook attachments
- Create draft emails in Microsoft Outlook for updated Notion database items
- Update Notion database items when new matching emails appear in Microsoft Outlook
- Create new Microsoft Outlook events for every new Notion database item
- Start new Notion database items when Microsoft Outlook calendar events begin
- Create Notion database items for new Microsoft Outlook calendar events
- Create new Notion pages for each new Microsoft Outlook calendar event
- Update Notion database items every time Microsoft Outlook calendar events are updated
- Create events in Microsoft Outlook from updated database items in Notion
- Update database items in Notion whenever new calendar events occur in Microsoft Outlook
- Send emails in Microsoft Outlook for updated pages in Notion
- Update Notion database items with updated Microsoft Outlook calendar events
- Add content to Notion pages from new Microsoft Outlook emails matching a search
- Add new Microsoft Outlook emails to Notion as content on a page
- Send emails in Microsoft Outlook when pages are updated in Notion
- Create events in Microsoft Outlook from updated pages in Notion
- Update Notion pages with content from updated Microsoft Outlook events
- Add comments in Notion for new events starting in Microsoft Outlook
- Update Notion database items when Microsoft Outlook calendar events are cancelled
- Manage new flagged Microsoft Outlook emails by adding comments in Notion
- Add new Microsoft Outlook messages to Notion as content on a page
- Start new Microsoft Outlook events and add content to Notion pages
- Update Microsoft Outlook calendar events when new items appear in your Notion database
- Add comments in Notion for new emails in Microsoft Outlook
- Send emails via Microsoft Outlook for new comments in Notion
- Create api requests in Microsoft Outlook when new comments are added in Notion
- Add new Notion data source items to Microsoft Outlook calendar event attendees
- Create blocks in Notion for every new email matching search in Microsoft Outlook
- Send emails in Microsoft Outlook when properties in data source items are updated in Notion
- Update Microsoft Outlook calendar events when properties in Notion data source items are updated
- Create events in Microsoft Outlook from updated properties in Notion data source items
- Send emails in Microsoft Outlook for every new data source item in Notion
- Create events in Microsoft Outlook for new data source items in Notion
- Create draft emails in Microsoft Outlook from updated Notion data source items
- Send email in Microsoft Outlook when content in Notion data source items is updated
- Update Notion databases whenever new emails arrive in Microsoft Outlook
- Create Microsoft Outlook events from updated content items in Notion
- Create data source items in Notion for every new email in your Microsoft Outlook personal inbox
- Create new Notion pages from new Microsoft Outlook emails in your personal inbox
Related Zap Templates
- Add new Microsoft Outlook calendar events to Notion databases
- Create AI-generated tasks in Notion from new Microsoft Outlook emails with ChatGPT
- Create Notion database items from new Microsoft Outlook emails
- Create Notion pages when new Microsoft Outlook calendar events start
- Create new database items in Notion for every new attachment in Microsoft Outlook
- Add new Microsoft Outlook contacts to Notion as database items
- Create Notion pages for new Microsoft Outlook emails
- Create new Microsoft Outlook contacts for new Notion database items
- Update Microsoft Outlook calendar events when Notion database items are updated
- Create Microsoft Outlook events from updated Notion database items
- Create Notion pages from new Microsoft Outlook messages in folders
- Start new custom actions in Notion when Microsoft Outlook calendar events begin
- Create new Notion pages from new Microsoft Outlook emails matching a search
- Update Microsoft Outlook calendar with events from updated Notion database items
- Create AI-generated tasks in Notion from new Microsoft Outlook emails with Google AI Studio (Gemini)
- Update database items in Notion when calendar events are updated in Microsoft Outlook
- Update Notion database items when new matching emails appear in Microsoft Outlook
- Create Notion database items for new Microsoft Outlook calendar events
- Create events in Microsoft Outlook from updated database items in Notion
- Update Notion database items with updated Microsoft Outlook calendar events
- Send emails in Microsoft Outlook when pages are updated in Notion
- Add comments in Notion for new events starting in Microsoft Outlook
- Add new Microsoft Outlook messages to Notion as content on a page
- Add comments in Notion for new emails in Microsoft Outlook
- Add new Notion data source items to Microsoft Outlook calendar event attendees
- Update Microsoft Outlook calendar events when properties in Notion data source items are updated
- Create events in Microsoft Outlook for new data source items in Notion
- Update Notion databases whenever new emails arrive in Microsoft Outlook
- Create new Notion pages from new Microsoft Outlook emails in your personal inbox
- Create Notion database items from new Microsoft Outlook emails
- Send emails in Microsoft Outlook for new items in Notion databases
- Create new Notion pages from flagged Microsoft Outlook emails
- Create Microsoft Outlook events from new Notion database items
- Add new Microsoft Outlook calendar events to Notion pages
- Update Notion database items when new Microsoft Outlook calendar events are created
- Create api requests in Microsoft Outlook for new Notion database items
- Create Notion api requests for new Microsoft Outlook calendar events
- Send email via Microsoft Outlook for every updated database item in Notion
- Organize new Microsoft Outlook messages by creating corresponding database items in Notion
- Create new Notion database items from new Microsoft Outlook emails matching search
- Update Notion database items when new flagged emails arrive in Microsoft Outlook
- Create new Notion database items from new flagged emails in Microsoft Outlook
- Update Microsoft Outlook calendar events when Notion database items are updated
- Create pages in Notion for new flagged emails in Microsoft Outlook
- Create new Notion database items from new Microsoft Outlook attachments
- Create new Microsoft Outlook events for every new Notion database item
- Create new Notion pages for each new Microsoft Outlook calendar event
- Update database items in Notion whenever new calendar events occur in Microsoft Outlook
- Add content to Notion pages from new Microsoft Outlook emails matching a search
- Create events in Microsoft Outlook from updated pages in Notion
- Update Notion database items when Microsoft Outlook calendar events are cancelled
- Start new Microsoft Outlook events and add content to Notion pages
- Send emails via Microsoft Outlook for new comments in Notion
- Create blocks in Notion for every new email matching search in Microsoft Outlook
- Create events in Microsoft Outlook from updated properties in Notion data source items
- Create draft emails in Microsoft Outlook from updated Notion data source items
- Create Microsoft Outlook events from updated content items in Notion
- Add new Microsoft Outlook calendar event starts to Notion databases
- Manage new flagged Microsoft Outlook emails by creating database items in Notion
- Create Notion database items for updated Microsoft Outlook calendar events
- Add content to Notion pages from new flagged emails in Microsoft Outlook
- Create Notion pages for new Microsoft Outlook calendar events
- Create draft emails in Microsoft Outlook for new database items in Notion
- Update Notion database items with new Microsoft Outlook emails
- Create draft emails in Microsoft Outlook from updated database items in Notion
- Update Notion database items immediately when Microsoft Outlook calendar events are updated
- Manage updated Microsoft Outlook events with custom actions in Notion
- Create new Notion pages for new Microsoft Outlook emails matching your search
- Create new Notion database items from newly matched Microsoft Outlook email searches
- Send emails in Microsoft Outlook for updated database items in Notion
- Create AI-generated tasks in Notion from new Microsoft Outlook emails with Google Vertex AI
- Create new Notion database items from new Microsoft Outlook messages in a folder
- Create draft emails in Microsoft Outlook for updated Notion database items
- Start new Notion database items when Microsoft Outlook calendar events begin
- Update Notion database items every time Microsoft Outlook calendar events are updated
- Send emails in Microsoft Outlook for updated pages in Notion
- Add new Microsoft Outlook emails to Notion as content on a page
- Update Notion pages with content from updated Microsoft Outlook events
- Manage new flagged Microsoft Outlook emails by adding comments in Notion
- Update Microsoft Outlook calendar events when new items appear in your Notion database
- Create api requests in Microsoft Outlook when new comments are added in Notion
- Send emails in Microsoft Outlook when properties in data source items are updated in Notion
- Send emails in Microsoft Outlook for every new data source item in Notion
- Send email in Microsoft Outlook when content in Notion data source items is updated
- Create data source items in Notion for every new email in your Microsoft Outlook personal inbox