Microsoft Outlook + Notion
Create new Notion database items from newly matched Microsoft Outlook email searches
When a new email matching your search criteria lands in your Microsoft Outlook inbox, this workflow instantly creates a database item in Notion. It's an efficient way to keep your Notion database up-to-date based on specific email data - doing the heavy lifting so you don't have to. A real time-saver for those managing information across multiple platforms.
When a new email matching your search criteria lands in your Microsoft Outlook inbox, this workflow instantly creates a database item in Notion. It's an efficient way to keep your Notion database up-to-date based on specific email data - doing the heavy lifting so you don't have to. A real time-saver for those managing information across multiple platforms.
- When this happens...
New Email Matching SearchTriggers when a new e-mail is received in your inbox that matches a search.
TriggerScheduledZapier checks for new data every 15 min on the Free plan - automatically do this!
Create Database ItemCreates an item in a database.
ActionWriteCreate a new record or update an existing record in your app.
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Calendar
Time BeforeRequired
Time Before (Unit)Required
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free plan
New Flagged Email
Triggers when a new email is flagged.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planContact Folder
First NameRequired
Last Name
Email Addresses
Business Phones
Home Phones
Mobile Phone
Job Title
Company Name
Department
Business Website URL
File As
Personal Notes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.EventRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Event
Subject
Start Date & Time
End Date & Time
All Day Event?
Is Online Meeting?
Hide attendees list?
Description
Show me as Free or Busy
The importance of the event
Attendees
Categories
Location
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Api Docs Info
HTTP MethodRequired
URLRequired
Query String Parameters
Headers
Additional Request Headers
Body
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Contact Folder
First Name
Last Name
Email
ActionThis is an event a Zap performs.SearchFind existing data in your appDatabaseRequired
Content
Content Format
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.DatabaseRequired
ItemRequired
Content
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.
Retrieve a Page
This action retrieves a specific page from Notion using its ID. The page id can be a normal page or a database item.
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.DatabaseRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appDatabaseRequired
Content
Content Format
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is found
Parent FolderRequired
Child Folder
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planParent Folder
Child Folder
Search termsRequired
Note
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planCalendar
SubjectRequired
Start Date & TimeRequired
End Date & TimeRequired
All Day Event?
Description
Show me as Free or Busy
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.To Email(s)Required
CC Email(s)
BCC Email(s)
SubjectRequired
Body FormatRequired
BodyRequired
Attachment
Action for Files Larger Than 150MB
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.From Email
To Email(s)Required
CC Email(s)
BCC Email(s)
SubjectRequired
Body FormatRequired
BodyRequired
Attachments
Action for Files Larger Than 150MB
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Contact Folder
ContactRequired
First Name
Last Name
Email Addresses
Business Phones
Home Phones
Mobile Phone
Job Title
Company Name
Department
Business Website URL
Personal Notes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Calendar
Search TermRequired
Start Date & Time
End Date & Time
ActionThis is an event a Zap performs.SearchFind existing data in your appContact Folder
First NameRequired
Last Name
Email
Business Phones
Home Phones
Mobile Phone
Job Title
Company Name
Department
Business Website URL
File As
Personal Notes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is foundParent PageRequired
Title
Content
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Api Docs Info
HTTP MethodRequired
URLRequired
Query String Parameters
Headers
Additional Request Headers
Body
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Retrieve Database
This action retrieves a database in Notion using the ID of the database.
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.TitleRequired
Exact MatchRequired
ActionThis is an event a Zap performs.SearchFind existing data in your app
About Microsoft Outlook
Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.
Similar apps
Gmail
Email, Google
Zoho Mail
Email, ZohoAbout Notion
A new tool that blends your everyday work apps into one. It's the all-in-one workspace for you and your team.
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Related Zap Templates
- Add new Microsoft Outlook calendar events to Notion databases
- Create Notion database items from new Microsoft Outlook emails
- Create Notion database items for updated Microsoft Outlook calendar events
- Create Notion pages for new Microsoft Outlook calendar events
- Update Notion database items when new Microsoft Outlook calendar events are created
- Create draft emails in Microsoft Outlook for new database items in Notion
- Create new Microsoft Outlook contacts for new Notion database items
- Update Microsoft Outlook calendar events when Notion database items are updated
- Create Notion pages from new Microsoft Outlook messages in folders
- Start new custom actions in Notion when Microsoft Outlook calendar events begin
- Create new Notion database items from new flagged emails in Microsoft Outlook
- Update Microsoft Outlook calendar events when Notion database items are updated
- Create pages in Notion for new flagged emails in Microsoft Outlook
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- Add new Microsoft Outlook calendar event starts to Notion databases
- Send emails in Microsoft Outlook for new items in Notion databases
- Create Notion database items from new Microsoft Outlook emails
- Send email via Microsoft Outlook for every updated database item in Notion
- Create new Notion pages from flagged Microsoft Outlook emails
- Create api requests in Microsoft Outlook for new Notion database items
- Create Notion api requests for new Microsoft Outlook calendar events
- Create Microsoft Outlook events from updated Notion database items
- Create new Notion database items from new Microsoft Outlook emails matching search
- Update Notion database items when new flagged emails arrive in Microsoft Outlook
- Send emails in Microsoft Outlook for updated database items in Notion
- Create AI-generated tasks in Notion from new Microsoft Outlook emails with Google Vertex AI
- Create new Notion database items from new Microsoft Outlook messages in a folder
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- Create Microsoft Outlook events from new Notion database items
- Create AI-generated tasks in Notion from new Microsoft Outlook emails with ChatGPT
- Create Notion pages when new Microsoft Outlook calendar events start
- Create Notion pages for new Microsoft Outlook emails
- Add new Microsoft Outlook contacts to Notion as database items
- Update Notion database items with new Microsoft Outlook emails
- Create draft emails in Microsoft Outlook from updated database items in Notion
- Manage updated Microsoft Outlook events with custom actions in Notion
- Create new Notion pages for new Microsoft Outlook emails matching your search
- Create new Notion pages from new Microsoft Outlook emails matching a search
- Update Microsoft Outlook calendar with events from updated Notion database items
- Create AI-generated tasks in Notion from new Microsoft Outlook emails with Google AI Studio (Gemini)
- Update database items in Notion when calendar events are updated in Microsoft Outlook