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Zapier makes it easy to integrate Email by Zapier with Microsoft Outlook - no code necessary. See how you can get setup in minutes.
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Email by Zapier
Email by Zapier
1. Choose trigger event
Microsoft Outlook
Microsoft Outlook
2. Choose action
1. Select the event
Setup
Test
Email by Zapier
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "New Inbound Email" from Email by Zapier.
Add your action
An action happens after the trigger—such as "Add Attendees to Calendar Event" in Microsoft Outlook.
You’re connected!
Zapier seamlessly connects Email by Zapier and Microsoft Outlook, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Shared Mailbox
Destination Folder
Required
Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Contact Folder
First Name
Required
Last Name
EmailAddresses
BusinessPhones
HomePhones
MobilePhone
JobTitle
CompanyName
Department
Business Website URL
FileAs
PersonalNotes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
To Email(s)
CC Email(s)
BCC Email(s)
Reply-To Email
Subject
Body Format
Body
Attachment
Action for Files Larger Than 150MB
Reply to All
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Contact to Delete
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Event
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Send From (Shared Mailbox)
Email ID
Required
To Recipients
Required
Comment
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Email ID
Required
Destination Folder
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Email ID
Required
Comment
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Send From (Shared Mailbox)
To Email(s)
Required
CC Email(s)
BCC Email(s)
Reply-To Email
Subject
Required
Body Format
Required
Body
Required
Attachments
Action for Files Larger Than 150MB
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Event
Subject
Start Date & Time
End Date & Time
All Day Event?
Is Online Meeting?
Hide attendees list?
Description
Show me as Free or Busy
The importance of the event
Merge with existing attendees?
Attendees
Categories
Location
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Stop on error
Required
HTTP Method
Required
URL
Required
Query string parameters
Additional request headers
Body
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Contact Folder
First Name
Last Name
Email
Action
This is an event a Zap performs.
Search
Find existing data in your app
Folder_info
Folder
Required
Search Terms
From Address
Start Date
End Date
Action
This is an event a Zap performs.
Search
Find existing data in your app
Shared Mailbox
Email ID
Required
Attachment ID
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Contact Folder
First Name
Required
Last Name
Email
BusinessPhones
HomePhones
MobilePhone
JobTitle
CompanyName
Department
Business Website URL
FileAs
PersonalNotes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
For AI agents & developers
Use Email by Zapier and Microsoft Outlook with AI agents and code
Beyond Zap workflows. Call Email by Zapier and Microsoft Outlook actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Email by Zapier and Microsoft Outlook actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Send Outbound Email
Add Attendees to Calendar Event
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023
93%
Customers who say using Zapier has made them better at their job
25m
Customers have created over 25 million Zaps on the platform
6 mins
The average user takes less than 6 minutes to set up a Zap
Practical ways you can use Email by Zapier and Microsoft Outlook
Forward customer inquiries to Outlook
When a new email is sent to your business inbox via Zapier Email, Zapier forwards it to your Microsoft Outlook account, ensuring you never miss a customer inquiry. This streamlines communication and reduces the risk of delayed responses.
Send Outlook email notifications for system alerts
When a new system alert email arrives in your Zapier Email account, Zapier automates sending a notification to a designated team mailbox in Microsoft Outlook. This helps your IT team promptly address critical alerts for enhanced system reliability.
Send an email notification for new calendar events
When a new marketing meeting or event is added in Microsoft Outlook, Zapier sends an email notification using Email by Zapier. This ensures all team members are informed promptly about important calendar updates, supporting better planning and collaboration.
Learn how to automate Email by Zapier on the Zapier blog
Learn how to automate Microsoft Outlook on the Zapier blog
Make work flow with AI
Level up your Email by Zapier to Microsoft Outlook integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Email by Zapier + Microsoft Outlook integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Email by Zapier and Microsoft Outlook
How do I set up a Zap to trigger emails from Microsoft Outlook using Email by Zapier?
To trigger emails from Microsoft Outlook, you can set the 'New Email Trigger' with our integration. First, select Microsoft Outlook as your trigger app and choose 'New Email' as the event. Then, connect your Outlook account, and select the inbox or folder you want to monitor for new emails. After that, use Email by Zapier as the action app to send an email based on your setup.
Can I filter which emails from Outlook trigger actions in Zapier?
Yes, when you set up your Zap with Microsoft Outlook as the trigger, you can apply filters. For example, choose specific folders or filter by certain criteria like sender or subject line that should be met before the action is triggered.
Is it possible to send automatic responses from my Outlook using Zapier?
With Email by Zapier, you can create a setup in which a predefined email response is sent automatically whenever certain conditions are met in Microsoft Outlook. Set an appropriate trigger event like 'New Email' or 'Email Matching Search', and define your response parameters in our emailing action step.
What information do I need to provide when connecting my Outlook account for integration?
When connecting your Microsoft Outlook account with our integration service, you'll need to allow access via your Office 365 credentials. Ensure that permissions for reading and sending emails through the selected account are granted so triggers and actions function correctly.
How do I ensure my email by Zapier actions only happen during work hours?
You can incorporate "Schedule" by Zapier alongside your existing setup to limit actions to specific days and times. By setting time constraints directly within a filter or rule, you ensure that automatic responses or other email actions occur only during specified work hours.
Are there limitations on how many emails I can send using Email by Zapier?
Yes, there are daily limits when using Email by Zapier due to our service's designed cap on outgoing messages per day. Please consult the current usage policy in our documentation for exact numbers and best practices.
Can I customize email content before it's sent through Email by Zapier?
Certainly! You can customize both subject lines and body content based on dynamic inputs received from triggers in Microsoft Outlook. Utilize fields such as sender name, email body excerpts, or specific data points aligned with your action steps in designing personalized messages.
About Email by Zapier
Send and receive email via a custom Zapier email address at "zapiermail.com". This is great for triggering off of emails and sending custom emails. (Max of 10 email sends per hour.)
Have direct access to your own email servers? Check out our IMAP and SMTP services!
