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How to add Microsoft Outlook events to Google Calendar

By Khamosh Pathak · June 11, 2024
A hero image of the Microsoft Outlook app logo connected to the Google Calendar app logo on a light blue background.

Sometimes, you can't get away with only using one calendar. Maybe you use Microsoft Outlook for client projects but Google Calendar for your personal life. But juggling two calendars is a recipe for missed calls and appointments.

Instead, you can use a Zap—Zapier's automated workflows—to connect your calendars so you only have to look in one spot. Keep reading to learn how to automatically copy Microsoft Calendar events to Google Calendar.

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Copy Microsoft Outlook events to Google Calendar

Zapier lets you create automated workflows called Zaps, which send your information from one app to another. You can create your own Zap from scratch without any coding knowledge, but we also offer quick templates to get you started. 

If you'd like to start with a template, click on the Zap template to go to the Zap editor. You'll need to create a Zapier account if you don't already have one. Then, follow the directions below to set up your Zap.

Add Microsoft Outlook events to Google Calendar

Add Microsoft Outlook events to Google Calendar
  • Microsoft Outlook logo
  • Google Calendar logo
Microsoft Outlook + Google Calendar

Set up your Microsoft Outlook trigger

First, set up your trigger—the event that starts your Zap. If you're using the Zap template, the trigger app and event will already be selected for you. Otherwise, search for and select Microsoft Outlook as the trigger app and New Calendar Event as the trigger event. Click Continue.

A trigger step in the Zap editor with Microsoft Outlook selected for the trigger app and New Calendar Event selected for the trigger event.

Next, sign in with your Microsoft Outlook account, if you haven't already, and click Continue.

Next, personalize your trigger step. In the Calendar field, select the Microsoft Outlook calendar you'd like to use for this workflow. You can leave it empty to make it your default calendar. Then, click Continue.

A calendar field in the Zap editor with the default Outlook calendar selected.

Now, it's time to test your step. If you don't have any events in your Outlook calendar, add a test one now—this will be used to set up the rest of your Zap. Then, click Test trigger. Zapier will pull up the latest events in your calendar. Select the one you'd like to use to set up your Zap, then click Continue with selected record.

A set of test data in the Zap editor with a Microsoft Outlook event selected.

Set up your Google Calendar action

Now it's time to set up the action—the event your Zap will perform once it's triggered. If you're using the Zap template, these will already be selected for you. Otherwise, search for and select Google Calendar as your action app and Create Detailed Event as your action event. Click Continue.

An action step in the Zap editor with Google Calendar selected as the action app and Create Detailed Event selected for the action event.

Next, sign in with your Google Calendar account, if you haven't already, then click Continue.

Now, it's time to customize your action step. 

First, select the appropriate calendar in the Calendar field. Next, you'll want to add details from your Outlook calendar event to the appropriate fields for your Google Calendar event. To map data from your trigger step to your action step, just click in a field and select the data from the dropdown.

If you're using the Zap template, some fields, like the Summary, Description, and Location, will be mapped for you. But you can customize the fields with other data or static text, if you like.

Google Calendar fields with data from Microsoft Outlook added to each field.

Next, make sure to map the start date and end date in the appropriate fields:

Start date and time and End data and time fields in the Zap editor.

You can also add attendees to the event, reminders, and more. Once you're happy with the setup, click Continue.

Next, click Test step to test your Zap. Zapier will send a calendar event to Google Calendar based on how you set up your Zap. This is what our event looks like:

An event in Google Calendar for a Milestone Discussion Meeting.

If everything looks just how you want it, you're ready to use your Zap. Now, every time you create a new calendar event in your Microsoft Outlook calendar, it will automatically show up in Google Calendar.

Add Microsoft Outlook events to Google Calendar

Add Microsoft Outlook events to Google Calendar
  • Microsoft Outlook logo
  • Google Calendar logo
Microsoft Outlook + Google Calendar

Related reading:

  • Automate Google Calendar events, notifications, and more

  • How to automate your Microsoft Outlook calendar

  • Popular calendar automation ideas

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