Connect Asana and Gmail to power AI-driven automation

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Choose a Trigger

Choose an Action

Launch your first automated workflow

Start with a template that brings Asana and Gmail together. Build enterprise-grade automation in minutes.

Our most popular template

Create Asana tasks for labeled Gmail emails [Business Gmail Accounts Only]
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Gmail + Asana
Create Asana tasks from new emails in Gmail
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Gmail + Asana
Add new starred Gmail emails as tasks in Asana [Business Gmail Accounts Only]
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Gmail + Asana
Create Asana tasks from Gmail emails matching a search query [Business Gmail Accounts Only]
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Gmail + Asana
Send Gmail emails for new completed tasks in Asana
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Asana + Gmail
Create Asana tasks for new Perspective leads via funnel
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Gmail + Asana

Create Asana tasks for labeled Gmail emails [Business Gmail Accounts Only]

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Gmail + Asana

Create Asana tasks from new emails in Gmail

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Gmail + Asana

Add new starred Gmail emails as tasks in Asana [Business Gmail Accounts Only]

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Gmail + Asana

Create Asana tasks from Gmail emails matching a search query [Business Gmail Accounts Only]

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Gmail + Asana

Send Gmail emails for new completed tasks in Asana

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Asana + Gmail

Create Asana tasks for new Perspective leads via funnel

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Gmail + Asana

Create Asana tasks from Gmail requests with context from Google AI studio
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Gmail + Google AI Studio (Gemini) + Asana
Send Gmail emails for new tasks in projects in Asana
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Asana + Gmail

Top companies trust Zapier to automate work that solves their unique business problems—no coding required.

How Zapier works

Zapier makes it easy to integrate Asana with Gmail - no code necessary. See how you can get setup in minutes.

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Help

1. Choose trigger event

2. Choose action

1. Select the event

Setup

Test

App

Trigger event

Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "Completed Task" from Asana.

Add your action

An action happens after the trigger—such as "Add Label to Email" in Gmail.

You’re connected!

Zapier seamlessly connects Asana and Gmail, automating your workflow.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

- Workspace
- Project
Trigger
Polling
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- Workspace
  Required
- Project
  Required
Trigger
Instant
Try It
- Project
  Required
- Task
- Workspace
Trigger
Polling
Try It
- Workspace
  Required
- Project
  Required
Trigger
Instant
Try It
- Workspace
  Required
- Project
  Required
Trigger
Instant
Try It

- Workspace
  Required
- Project
  Required
Trigger
Instant
Try It
- Workspace
  Required
- Project
  Required
- Disclaimer
Trigger
Instant
Try It

New Workspace/Organization
Triggered when you add a new workspace/organization.
Trigger
Polling
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- Task ID
  Required
- Workspace
  Required
- Project
  Required
- Section
  Required
- Position in Section
- Before/After Task ID
Action
Write
- Helptext
- Workspace
- Project
- Tag
- Name
  Required
- Task Fields
Action
Write
- Workspace / Organization
  Required
- Project
  Required
- Section Name
  Required
- Section to Insert After
- Section to Insert Before
Action
Write
- Copy
- Workspace
  Required
- Project
- Task Template
  Required
- Task Name
Action
Write
- Workspace
  Required
- Team
- Name
  Required
- Notes
  Required
Action
Write
- Workspace
  Required
- Project
  Required
- Task
  Required
- Text
  Required
Action
Write
- Stop on error
  Required
- HTTP Method
  Required
- URL
  Required
- Query string parameters
- Additional request headers
- Body
Action
Write
- Workspace
- Name
  Required
Action
Search
- Workspace
  Required
- Project
  Required
- Section Name
  Required
Action
Search
- Workspace
- Project
- Task ID
  Required
- Maximum Results
- Comment Order
Action
Search
- Premium_user_help_text
- Workspace ID
  Required
- Projects (Any)
- Search Text
- Limit
- Is Subtask?
- Is Completed?
- Sort By
- Sort Ascending?
- Has Attachment?
- Is Blocking?
- Is Blocked?
- Created After
- Created Before
- Modified After
- Modified Before
- Task Type
- Custom_fields_help_text
Action
Search
- Email Address or ID
  Required
Action
Search
- Workspace
  Required
- Name
  Required
- Team
- Notes
  Required
Action
Search or write
- Label or mailbox
- Search keywords
Trigger
Polling
Try It
- Label or mailbox
  Required
Trigger
Polling
Try It
- Label or mailbox
Trigger
Polling
Try It
New Starred Email
Triggers when you receive a new email and star it within two days.
Trigger
Polling
Try It
- Label
  Required
- Message
  Required
Action
Write
- Message
  Required
Action
Write
- Trigger_instructions
- Thread
  Required
- To
- Cc
- Bcc
- From
- From_name
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
Action
Write
- To
- Cc
- Bcc
- From
- From_name
- Reply_to
- Subject
  Required
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
- Send message to Google Contacts Group/Label
Action
Write
- Thread
  Required
- Label(s) to remove
  Required
Action
Write
- Message ID
  Required
- Attachment Filename
  Required
- Attachment Size
Action
Search
- Search String
  Required
- To
- Cc
- Bcc
- From
- From_name
- Reply_to
- Subject
  Required
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
- Send message to Google Contacts Group/Label
Action
Search or write

- Workspace
  Required
- Project
  Required
Trigger
Instant
Try It
- Workspace
  Required
Trigger
Instant
Try It
- Workspace
  Required
- Project
  Required
Trigger
Instant
Try It
New Tag Created
Triggered when you create a new tag.
Trigger
Polling
Try It
- Workspace
  Required
- Project
  Required
- Section
  Required
Trigger
Instant
Try It
- Workspace / Organization
  Required
Trigger
Polling
Try It
- Workspace / Organization
Trigger
Polling
Try It
- Task ID
  Required
- Tag
  Required
Action
Write
- Project
  Required
- Task
  Required
- File
  Required
Action
Write
- Workspace or Organization
- Project Template
  Required
- Project Name
  Required
- Privacy Setting
Action
Write
- Workspace
  Required
- Parent Task
  Required
- Name
- Description
- Is the description rich text?
- Mark Task as complete?
- Mark Task as liked?
- Assignee
- Followers
- Tags
- Custom_field_info
Action
Write
- Workspace
  Required
- Task Name
  Required
- Task Description
- Enable Rich Text Formatting
- Assignee
- Followers
- Tags
- Mark Task as complete?
- Mark Task as liked?
- Custom_field_info
Action
Write
- Task ID
  Required
- Tag
  Required
Action
Write
- Workspace
- Task ID
  Required
- Mark as Complete
- Mark as Liked
- Task Name
- Assignee
- Followers
- Tags
- Description
- Use Rich Text Formatting
- Custom_field_info
Action
Write
- Workspace
  Required
- Project
  Required
- Completed Since (Includes Incomplete Tasks if Set)
- Limit
Action
Search
- Workspace/Organization
- Team
- Project Name
  Required
- Include Archived Projects
Action
Search
- Workspace
- Project
- Task ID
  Required
- Limit
Action
Search
- Task ID or GID
  Required
Action
Search
- Workspace
  Required
- Project
  Required
- Task Name
  Required
Action
Search
- Email Address or User ID
  Required
Action
Search
- Task ID or GID
  Required
- Workspace
  Required
- Name
- Description
- Is the description rich text?
- Mark Task as complete?
- Mark Task as liked?
- Assignee
- Followers
- Tags
- Custom_field_info
Action
Search or write
New Label
Triggers when you add a new label.
Trigger
Polling
Try It
- Label or mailbox
  Required
Trigger
Polling
Try It
- Search keywords
  Required
Trigger
Polling
Try It
- Label/Mailbox
Trigger
Polling
Try It
- Message
  Required
Action
Write
- To
- Cc
- Bcc
- Subject
  Required
- From
- From_name
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
- Recipient_instructions
Action
Write
- Name of label
  Required
Action
Write
- Message
  Required
- Label(s) to remove
  Required
Action
Write
- Trigger_instructions
- Thread
  Required
- To
- Cc
- Bcc
- From
- From_name
- Reply_to
- Subject
- Body type
- Body
  Required
- Add signature default
- Signature delimiter
- Label or mailbox
- Attachments
Action
Write
- Search String
  Required
Action
Search

For AI agents & developers

Use Asana and Gmail with AI agents and code

Beyond Zap workflows. Call Asana and Gmail actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.

No code

Connect via Zapier MCP

Expose Asana and Gmail actions as tools in any MCP client. Authenticate once, then call them in natural language.

Example actions on this page

Add Tag to Task
Add Label to Email

Works with

Claude · ChatGPT · Cursor · any MCP-compatible client

Connect Zapier MCP

Typescript

Call from code with the Zapier SDK

Trigger Asana and Gmail actions from backend services, scripts, or agent code.

Install

# TypeScript / Node
npm install @zapier/zapier-sdk

Run an action

import { createZapierSdk } from '@zapier/zapier-sdk';

const zapier = createZapierSdk();
await zapier.runAction({ /* asana / gmail action */ });

Run the SDK docs

There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.

Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023

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G2 Badge - Leader Mid-Market - Winter 2024

93%

Customers who say using Zapier has made them better at their job

25m

Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

Practical ways you can use Asana and Gmail

Create Gmail tasks for flagged Asana comments

For business owners who oversee multiple projects, Zapier can streamline task tracking. Anytime a comment is flagged in Asana—indicating it's crucial for follow-up—Zapier will create a new task in Gmail. This ensures that high-priority conversations aren't forgotten and can be easily managed, minimizing missed opportunities.

Business Owner

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Turn Gmail leads into Asana tasks

If a marketing team receives lead inquiries via Gmail, Zapier can help ensure no lead is missed. Each email that matches specific keywords (e.g., 'lead,' 'pricing inquiry') automatically creates and assigns a new task within Asana. This allows teams to efficiently track and prioritize lead follow-ups for better conversion rates.

Marketing & Marketing Ops

Try it

Receive an email for completed Asana tasks.

When tasks are marked as completed in Asana, Zapier sends an email to the project manager via Gmail. This workflow keeps managers updated on task progress without requiring constant Asana checks. It improves transparency and ensures timely oversight, especially for critical deadlines.

Project Management

Try it

Learn how to automate Asana on the Zapier blog

Learn how to automate Gmail on the Zapier blog

Make work flow with AI

Level up your Asana to Gmail integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.

Learn about AI automation

Frequently Asked Questions about Asana + Gmail integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Asana and Gmail

How can I create tasks in Asana directly from Gmail?

We provide an integration where you can set up a trigger such that when an email is received in Gmail, a corresponding task is automatically created in Asana. This ensures you never miss an actionable item from your inbox.

Can I attach Gmail emails to existing Asana tasks?

Currently, our integration focuses on creating new tasks and does not directly support attaching emails to existing Asana tasks. However, you may manually add the email content or links as comments in your Asana projects.

Is it possible to receive notifications in Gmail for upcoming Asana deadlines?

Yes, we enable setting up triggers where upcoming deadlines in Asana send reminder emails via Gmail, helping you stay on top of your tasks.

How do I ensure that completed tasks in Asana reflect back into my Gmail?

By setting up automated actions within our integration tools, completed tasks or changes in task status within Asana can be sent as updates to your Gmail, keeping your communications synced with project progress.

Are there security concerns with integrating Gmail and Asana?

We prioritize security and privacy. Both Google and Asana have stringent protocols for third-party integrations, ensuring data is handled securely throughout the process. Always review permissions and account settings during setup.

What are the typical use cases for integrating Gmail with Asana?

Common use cases include converting email requests into tasks, managing project-related communications through organized task lists, and sending deadline reminders. This streamlines workflow by keeping all project-related information centralized.

Do I need coding skills to integrate Gmail with Asana using this service?

No coding skills are needed. Our platform provides a user-friendly interface where integrations between Gmail and Asana can be set up through simple configuration steps, allowing anyone to automate their workflows effortlessly.

About Asana

Asana is a leading work management platform that helps teams orchestrate their work, from daily tasks to strategic initiatives. With Asana, organizations have a living system of clarity where everyone can see, discuss, and execute their team’s priorities.

Learn moreLearn moreHelpHelp

Related categories

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About Gmail

One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.

Learn moreLearn moreHelpHelp

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Connect Asana and Gmail to power AI-driven automation

Launch your first automated workflow

Create Asana tasks for labeled Gmail emails [Business Gmail Accounts Only]

Create Asana tasks from new emails in Gmail

Add new starred Gmail emails as tasks in Asana [Business Gmail Accounts Only]

Create Asana tasks from Gmail emails matching a search query [Business Gmail Accounts Only]

Send Gmail emails for new completed tasks in Asana

Create Asana tasks for new Perspective leads via funnel

Create Asana tasks for labeled Gmail emails [Business Gmail Accounts Only]

Create Asana tasks from new emails in Gmail

Add new starred Gmail emails as tasks in Asana [Business Gmail Accounts Only]

Create Asana tasks from Gmail emails matching a search query [Business Gmail Accounts Only]

Send Gmail emails for new completed tasks in Asana

Create Asana tasks for new Perspective leads via funnel

Create Asana tasks from Gmail requests with context from Google AI studio

Send Gmail emails for new tasks in projects in Asana

Top companies trust Zapier to automate work that solves their unique business problems—no coding required.

How Zapier works

Choose a trigger

Add your action

You’re connected!

Supported triggers and actions

Use Asana and Gmail with AI agents and code

Connect via Zapier MCP

Call from code with the Zapier SDK

Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023

Practical ways you can use Asana and Gmail

Create Gmail tasks for flagged Asana comments

Turn Gmail leads into Asana tasks

Receive an email for completed Asana tasks.

Learn how to automate Asana on the Zapier blog

Asana automation: 7 ways to automate your workflows

How to create recurring tasks in Asana

How to turn Google Forms entries into tasks and projects

Learn how to automate Gmail on the Zapier blog

Send WhatsApp notifications for important emails

How to get email alerts from an RSS feed

How to send an email for new Typeform responses

Make work flow with AI

Frequently Asked Questions about Asana + Gmail integrations

Connect Asana to Gmail on the world's largest no-code automation platform