Top companies trust Zapier to automate work that solves their unique business problems—no coding required.
How Zapier works
Zapier makes it easy to integrate Google Calendar with Xero - no code necessary. See how you can get setup in minutes.
100%
Help
Google Calendar
Google Calendar
1. Choose trigger event
Xero
Xero
2. Choose action
1. Select the event
Setup
Test
Google Calendar
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "New Calendar" from Google Calendar.
Add your action
An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.
You’re connected!
Zapier seamlessly connects Google Calendar and Xero, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Organization
Required
Credit Note ID
Required
Invoice ID
Required
Amount
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
From Account
Required
To Account
Required
Amount
Required
Date
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Code
Required
Name
Required
Type
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Type
Required
Contact
Required
Date
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Invoice ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Mark Item as a Sales Item?
Mark Item as a Purchase Item?
Item Name
Item Code
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Contact_name
Required
Email_address
Contact_account_number
Primary Person - First Name
Primary Person - Last Name
Phone - Country Code
Phone - Area Code
Phone Number
Fax - Country Code
Fax - Area Code
Fax - Number
Mobile - Country Code
Mobile - Area Code
Mobile - Number
Direct Dial - Country Code
Direct Dial - Area Code
Direct Dial - Number
Contact Address Type
Address - Attention
Address - Line 1
Address - Line 2
Address - City/Town
Address - State/Region
Address - Postal/Zip Code
Address - Country
Contact_tax_number
Bank Account Number
Contact Number
Status
Date
Due_date
Currency
Url
Attachment
Branding_theme
Number
Reference
Sent_to_contact
Line_items_type
Item Code
Description
Quantity
Required
Unit Price
Discount %
Discount Amount
Account
Tax Rate
Tracking
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Contact
Required
Project Name
Required
Deadline for the project
Project Estimate
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Contact
Required
Repeated Invoice Schedule
Invoice Creation: Frequency Type
Required
Invoice Creation: Frequency (Period)
Required
Due Date Type: Payment Terms
Required
Set Due Dates (Days)
Required
Start Date:
Required
End Date
Status
Required
Currency
Branding_theme
Reference
Mark as approved for sending?
Email a copy to Sender?
Include PDF
Line Amount Types
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Purchase Order
Required
Contact
Update Method for Line Items
Date
Delivery_date
Line Amount Types
Purchase Order Number
Reference
Branding Theme
Currency
Status
Sent to Contact
Delivery Address
Attention To
Telephone
Delivery Instructions
Expected_arrival_date
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Info
Organization
Required
Invoice_id
Required
Contact
Status
Date
Due_date
Expected_payment_date
Reference
Branding_theme
Url
Currency
Sent_to_contact
Attachments
Invoice_number
Line_amount_types
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Stop on error
Required
HTTP Method
Required
URL
Required
Query string parameters
Additional request headers
Body
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Organization
Required
Search_by
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Invoice ID
Required
Include PDF File
Include Online Invoice URL
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Contact ID
Quote Number
Status
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Search_by
Required
Include Online Invoice URL
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Search_by
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Required
Search_by
Required
Mark Item as a Sales Item?
Mark Item as a Purchase Item?
Item Name
Item Code
Required
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
For AI agents & developers
Use Google Calendar and Xero with AI agents and code
Beyond Zap workflows. Call Google Calendar and Xero actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Google Calendar and Xero actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Add Attendee(s) to Event
Add Items to Existing Sales Invoice
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023
93%
Customers who say using Zapier has made them better at their job
25m
Customers have created over 25 million Zaps on the platform
6 mins
The average user takes less than 6 minutes to set up a Zap
Practical ways you can use Google Calendar and Xero
Schedule events for overdue invoices
When a sales invoice in Xero becomes overdue, Zapier automatically creates a calendar event in Google Calendar to follow up. This keeps overdue payments top of mind and ensures consistent follow-ups without manual tracking.
Zapier allows IT teams to track financial system updates by sending a calendar event to Google Calendar whenever a sales invoice in Xero is updated. This ensures changes are logged and any necessary modifications are reviewed.
Zapier helps project managers stay on top of budget tracking by adding a Google Calendar event whenever a new bill is created in Xero. This makes expense due dates clear, helping teams avoid late penalties.
Learn how to automate Google Calendar on the Zapier blog
Learn how to automate Xero on the Zapier blog
Make work flow with AI
Level up your Google Calendar to Xero integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Google Calendar + Xero integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Google Calendar and Xero
How can I connect Google Calendar with Xero using your services?
To integrate Google Calendar with Xero, sign into our platform, select Google Calendar and Xero as your two apps, and follow the prompts to set up your integration. You'll be able to choose from triggers such as 'New Event' in Google Calendar and map it to actions like 'Create Invoice' in Xero.
What triggers are available for Google Calendar when integrating with Xero?
Our integration offers a variety of triggers for Google Calendar, including 'New Event', 'Event Updated', and 'Event Start'. You can link these triggers to corresponding actions in Xero like creating or updating an invoice or a contact.
Are there any actions specific to Xero that I can automate from my Google Calendar events?
Yes, when you set up the integration, you can automate specific actions in Xero such as creating invoices, updating existing invoices, adding new contacts, or adding payments based on triggers from your Google Calendar events.
Do I need any technical knowledge to set up the integration between Google Calendar and Xero?
No technical expertise is required. Our platform is designed to be user-friendly with step-by-step guidance throughout the setup process. All you need to do is follow the instructions provided once you've selected your apps.
Can I schedule automatic updates between my calendar and financial records in Xero?
Absolutely! By setting up the appropriate triggers and actions, updates made in your Google Calendar can automatically reflect in your Xero records. This minimizes manual data entry and ensures consistency across platforms.
Is it possible to create conditional workflows involving both Google Calendar and Xero?
Yes, we support conditional logic which allows you to create sophisticated workflows. For example, you could set a condition where only events labeled as 'Meeting' in Google Calendar would trigger an action like generating an invoice draft in Xero.
How secure is the data transfer between Google Calendar and Xero through this integration?
We prioritize security by using encrypted connections for all data transfers between integrated apps. Additionally, we comply with industry-standard practices to ensure that your information remains protected throughout the process.
About Google Calendar
Google Calendar lets you organize your schedule and share events with co-workers and friends. With Google's free online calendar, it's easy to keep track of your daily schedule.
Xero is an accounting app that lets you track businesses expenses and accounting with intuitive mobile apps and web interfaces for point-of-sale, ecommerce, time-tracking, and more.
