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How Zapier works

Zapier makes it easy to integrate Google Calendar with Xero - no code necessary. See how you can get setup in minutes.

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Google Calendar logo
Google Calendar
Google Calendar logo
Google Calendar
1. Choose trigger event
Xero logo
Xero
Xero logo
Xero
2. Choose action
Google Calendar logo
1. Select the event
Setup
Test
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Google Calendar
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "New Calendar" from Google Calendar.

Add your action

An action happens after the trigger—such as "Add Items to Existing Sales Invoice" in Xero.

You’re connected!

Zapier seamlessly connects Google Calendar and Xero, automating your workflow.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

  • Google Calendar triggers, actions, and search
    New Calendar

    Triggers when a calendar is created.

    Trigger
    Polling
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    • Calendar
      Required
    • Search_term
    Trigger
    Polling
    Try It
    • Calendar
      Required
    • Expand Recurring Events
    Trigger
    Instant
    Try It
    • Calendar
      Required
    • Search_term
    Trigger
    Polling
    Try It
    • Calendar
      Required
    Trigger
    Polling
    Try It
    • Calendar
      Required
    • Time After
    • Time After (Unit)
    • Search_term
    Trigger
    Polling
    Try It
    • Calendar
      Required
    Trigger
    Instant
    Try It
    • Calendar
      Required
    • Event
      Required
    • Attendee/s
      Required
    Action
    Write

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Practical ways you can use Google Calendar and Xero

Schedule events for overdue invoices

When a sales invoice in Xero becomes overdue, Zapier automatically creates a calendar event in Google Calendar to follow up. This keeps overdue payments top of mind and ensures consistent follow-ups without manual tracking.

Business Owner
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Monitor invoice updates in Xero

Zapier allows IT teams to track financial system updates by sending a calendar event to Google Calendar whenever a sales invoice in Xero is updated. This ensures changes are logged and any necessary modifications are reviewed.

IT
Track project expenses in Google Calendar

Zapier helps project managers stay on top of budget tracking by adding a Google Calendar event whenever a new bill is created in Xero. This makes expense due dates clear, helping teams avoid late penalties.

Project Management

Learn how to automate Google Calendar on the Zapier blog

Learn how to automate Xero on the Zapier blog

Make work flow with AI

Level up your Google Calendar to Xero integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
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Frequently Asked Questions about Google Calendar + Xero integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Google Calendar and Xero

How can I connect Google Calendar with Xero using your services?

To integrate Google Calendar with Xero, sign into our platform, select Google Calendar and Xero as your two apps, and follow the prompts to set up your integration. You'll be able to choose from triggers such as 'New Event' in Google Calendar and map it to actions like 'Create Invoice' in Xero.

What triggers are available for Google Calendar when integrating with Xero?

Our integration offers a variety of triggers for Google Calendar, including 'New Event', 'Event Updated', and 'Event Start'. You can link these triggers to corresponding actions in Xero like creating or updating an invoice or a contact.

Are there any actions specific to Xero that I can automate from my Google Calendar events?

Yes, when you set up the integration, you can automate specific actions in Xero such as creating invoices, updating existing invoices, adding new contacts, or adding payments based on triggers from your Google Calendar events.

Do I need any technical knowledge to set up the integration between Google Calendar and Xero?

No technical expertise is required. Our platform is designed to be user-friendly with step-by-step guidance throughout the setup process. All you need to do is follow the instructions provided once you've selected your apps.

Can I schedule automatic updates between my calendar and financial records in Xero?

Absolutely! By setting up the appropriate triggers and actions, updates made in your Google Calendar can automatically reflect in your Xero records. This minimizes manual data entry and ensures consistency across platforms.

Is it possible to create conditional workflows involving both Google Calendar and Xero?

Yes, we support conditional logic which allows you to create sophisticated workflows. For example, you could set a condition where only events labeled as 'Meeting' in Google Calendar would trigger an action like generating an invoice draft in Xero.

How secure is the data transfer between Google Calendar and Xero through this integration?

We prioritize security by using encrypted connections for all data transfers between integrated apps. Additionally, we comply with industry-standard practices to ensure that your information remains protected throughout the process.

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About Google Calendar
Google Calendar lets you organize your schedule and share events with co-workers and friends. With Google's free online calendar, it's easy to keep track of your daily schedule.
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About Xero
Xero is an accounting app that lets you track businesses expenses and accounting with intuitive mobile apps and web interfaces for point-of-sale, ecommerce, time-tracking, and more.
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