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4 ways to use the Zapier Xero integration

Try these Xero automation ideas

By Kaylee Moser · March 26, 2024
Hero image of the Xero app logo connected to other app logos on a light blue background.

You likely started using Xero because you wanted to streamline your accounting processes. The software promises to help you spend less time in the books so you can get back to what you love, after all. But what happens when your accounting tool isn't talking to your other apps?

Copying and pasting invoice details or tracking down your teammates to pass on sales info effectively throws all your streamlining efforts out the window. Let Xero do its job by using automation to bridge that communication gap. With Zapier's automated workflows—we call them Zaps—you can easily connect your Xero with your business-critical tools.

Simplify your accounting even as your business grows with these automated workflows.

Xero is a premium app—available on paid Zapier plans. Learn more about premium apps.

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To get started with a Zap template—what we call our pre-made workflows—just click on the button. It only takes a few minutes to set up. You can read more about setting up Zaps here.

Create invoices with details from other apps

No matter what you're selling, invoices are probably a critical part of your accounting workflows. But if you're generating a lot of sales—the dream!—building out those invoices can consume a significant portion of your day. Make it easier for your accounting team to scale their work along with your sales by automating it.

If you use a sales or eCommerce app to make sales—like Stripe, PayPal, or Shopify—or even if you use a humble spreadsheet, Zapier can help you automatically create invoices in Xero from payments, orders, and sales.

Create Xero invoices from new Google Sheets rows

Create Xero invoices from new Google Sheets rows
  • Google Sheets logo
  • Xero logo
Google Sheets + Xero

Track payments and invoices

A big part of accounting is accounting for your payments and sales. Adding your sales data to a spreadsheet or database app can make it easier to share data with other teams who may not have access to your accounting app.

By logging all invoices and payments into a spreadsheet, you can have all the relevant data you need in one place, formatted just the way you want. Set up your spreadsheet just the way you want it, and customize the data that goes into each column. It also makes a great backup, just in case.

Use webhooks with Xero

Zapier connects to thousands of apps, but there may be tools you use that don't have a Zapier integration. In that case, you'll want to use a webhook to push info from your apps to Xero.

For example, if you process sales through an eCommerce app that doesn't integrate directly with Xero or Zapier. Rather than manually adding the sales information in Xero, you can create a webhook that automatically looks for new sales and sends them over to Xero. Use these Zaps to get started.

Keep your team in the loop

Need to share accounting updates across teams? Keep everyone on the same page about payments and invoices by posting about them in Slack or sending them to the right inbox. That way, important information is shared right away so follow-up can happen more quickly—without you having to nag anyone.

Try one of these Zaps to automatically send Slack messages to a specific Slack channel or an email for every new Xero payment or invoice.

Automate your accounting

Accounting is a critical part of running a business—and that business can't scale unless your accounting processes do, too. Automate your manual accounting tasks so you can focus on what matters most—your customers and clients.

New to Zapier? It's workflow automation software that lets you focus on what matters. Combine user interfaces, data tables, and logic with 6,000+ apps to build and automate anything you can imagine. Sign up for free to use this app, and thousands more, with Zapier.

This article was originally published in December 2022. It was most recently updated in March 2024.

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A Zap with the trigger 'When I get a new lead from Facebook,' and the action 'Notify my team in Slack'