When this happens...
Google CalendarEvent Start
Then do this...
GmailCreate Draft (Legacy)

Instead of fully automating a client birthday greeting , use this Zapier automation to create an email draft the day before a contact's birthday. This gives you the chance to add a personal note and send the message when you're ready.

How it Works

  1. Keep your client birthdays on a Google Calendar, using the summary line for the contact's first name and description field for their email address
  2. The day before your client's birthday, Zapier sees the upcoming Google Calendar event and using the aforementioned fields completes a template and add a draft email to your inbox

What You Need

  • Gmail account
  • Google Calendar dedicated to client birthdays

Why Zapier?


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It's easy to connect Gmail + Google Calendar and requires absolutely zero coding experience—the only limit is your own imagination.

When this happens...
then do this!
New Email Matching Search

Triggers when you receive a new email that matches a search string you provide.

Create Draft

Create (but do not send) a new email message.

New Labeled Email

Triggers when you receive a new email and label it within two days.

Send Email

Create and send a new email message.

New Attachment

Triggers when you receive a new attachment (triggers once per attachment).

Create Detailed Event

Create an event by defining each field.

New Starred Email

Triggers when you receive a new email and star it within two days.

Quick Add Event

Create an event from a piece of text. Google parses the text for date, time, and description info.

New Thread

Triggers when a new thread starts.

Update Event

Updates an event. Only filled fields are updated.

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One of the most popular email services, Gmail keeps track of all your emails with treaded conversations, tags, and Google-powered search to locate find any message you need.

Learn More

Google Calendar lets you organize your schedule and share events with co-workers and friends. With Google's free online calendar, it's easy to keep track of your daily schedule.

See Google Calendar Integrations