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1. Choose trigger event

2. Choose action

1. Select the event

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Test

App

Trigger event

Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "New Form" from Formstack.

Add your action

An action happens after the trigger—such as "Assign User to Location" in RotaCloud.

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Zapier seamlessly connects Formstack and RotaCloud, automating your workflow.

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Customers have created over 25 million Zaps on the platform

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The average user takes less than 6 minutes to set up a Zap

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Level up your Formstack to RotaCloud integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.

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Connect Formstack and RotaCloud to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Integration categories

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.

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Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.

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Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.

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The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.

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Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

triggers, actions, or triggers and actions

New Form
Triggers when a new Form is created.
Trigger
Polling
Try It
- Form
  Required
- User Agent
- Remote Address
- Mark Submission as "read"?
Action
Write
Leave Created
Triggers when leave is created in RotaCloud.
Trigger
Instant
Try It
Leave Request Created
Triggers when a leave request is created in RotaCloud.
Trigger
Instant
Try It
Location Created
Triggers when a location is created in RotaCloud.
Trigger
Instant
Try It
Location Updated
Triggers when a location is updated in RotaCloud.
Trigger
Instant
Try It
Pay Period Locked
Triggers when a pay period is locked in RotaCloud.
Trigger
Instant
Try It
Pay Period Unlocked
Triggers when a pay period is unlocked in RotaCloud.
Trigger
Instant
Try It
Role Deleted
Triggers when a role is deleted in RotaCloud.
Trigger
Instant
Try It
User Clocked In
Triggers when a user clocks in.
Trigger
Instant
Try It
User Created
Triggers when a user is created in RotaCloud.
Trigger
Instant
Try It
User Updated
Triggers when a user is updated in RotaCloud.
Trigger
Instant
Try It
- User ID
  Required
- Role ID
  Required
Action
Write
- Name
  Required
Action
Write
- Employee ID
  Required
- Location ID
  Required
- Role ID
- Start Time
  Required
- End Time
  Required
- Minutes Break
- Publish
  Required
- Notes
Action
Write
- ID
  Required
Action
Write
- ID
  Required
Action
Write
- User ID
  Required
- Role ID
  Required
Action
Write
- ID
  Required
- Name
  Required
Action
Write
- ID
  Required
Action
Search
- ID
  Required
Action
Search
- Email Address
Action
Search

- Form
  Required
- Field identification
Trigger
Instant
Try It
- Api_docs_info
- Stop on error
  Required
- HTTP Method
  Required
- URL
  Required
- Query string parameters
- Additional request headers
- Body
Action
Write
Leave Request Approved
Triggers when a leave request is approved in RotaCloud.
Trigger
Instant
Try It
Leave Request Denied
Triggers when a leave request is denied in RotaCloud.
Trigger
Instant
Try It
Location Deleted
Triggers when a location is deleted in RotaCloud.
Trigger
Instant
Try It
Pay Period Finalised
Triggers when a pay period is finalised in RotaCloud.
Trigger
Instant
Try It
Pay Period Unfinalised
Triggers when a pay period is unfinalised in RotaCloud.
Trigger
Instant
Try It
Role Created
Triggers when a role is created in RotaCloud.
Trigger
Instant
Try It
Role Updated
Triggers when a role is updated in RotaCloud.
Trigger
Instant
Try It
User Clocked Out
Triggers when a user clocks out.
Trigger
Instant
Try It
User Deleted
Triggers when a user is deleted in RotaCloud.
Trigger
Instant
Try It
- User ID
  Required
- Location ID
  Required
Action
Write
- Employee ID
  Required
- Type
  Required
- Start Date
  Required
- Start AM / PM
  Required
- End Date
  Required
- End AM / PM
  Required
- Paid
  Required
- Message
Action
Write
- Name
  Required
Action
Write
- First Name
  Required
- Middle Name
- Last Name
  Required
- Preferred Name
- Email Address
- Secondary Email
- Phone
- Secondary Phone
- Group ID
- Default Role ID
- Date of Birth
- Title
- Gender
- Address 1
- Address 2
- City
- County
- Postcode
- Start Date
  Required
- Final Working Date
- Weekly Hours
- National Insurance Number
- Payroll ID
- Salary
- Salary Type
- Annual Holiday Allowance
- Annual Holiday Allowance Unit
- Emergency Contact Name
- Emergency Contact Relationship
- Emergency Contact Phone
- Notes
Action
Write
- ID
  Required
Action
Write
- User ID
  Required
- Location ID
  Required
Action
Write
- ID
  Required
- Name
  Required
Action
Write
- ID
  Required
- First Name
  Required
- Middle Name
- Last Name
  Required
- Preferred Name
- Email Address
- Secondary Email
- Phone
- Secondary Phone
- Group ID
- Default Role ID
- Date of Birth
- Title
- Gender
- Address 1
- Address 2
- City
- County
- Postcode
- Start Date
  Required
- Final Working Date
- Weekly Hours
- National Insurance Number
- Payroll ID
- Salary
- Salary Type
- Annual Holiday Allowance
- Annual Holiday Allowance Unit
- Emergency Contact Name
- Emergency Contact Relationship
- Emergency Contact Phone
- Notes
Action
Write
- Name
  Required
Action
Search
- Name
  Required
Action
Search
- ID
  Required
Action
Search

Learn how to automate Formstack on the Zapier blog

About Formstack

Formstack is one of the easiest ways to build custom forms that let you collect data your way.

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About RotaCloud

RotaCloud is an online rota solution which makes it easy to build and share your rotas, make changes and manage time off requests, all in one place.

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