1.Captures new gig email content
Integrate Gmail and email parsing tools to capture email subject and body, so you can map them to gig fields.
Send immediate gig date SMS alerts to performers
Automatically monitor new gig notification emails across Gmail and SMS by Zapier. Get instant SMS alerts when new gig email arrives, email subject matches gig notice, or email body contains event details—so you can parse gig dates, look up performer phones, and send confirmations without manual outreach.
How this automation sends performer alerts on time
When gig notification emails arrive without timely texting, performers miss updates and schedules slip. This automation captures gig text, formats and looks up dates, filters phone availability, and sends conditional SMS confirmations—so your team responds immediately.
Gmailor swap with your favorite app
2.Extracts event date and gig type
Integrate Formatter by Zapier and text parsing tools to extract event date strings and gig type for intermediate fields.
Formatter by Zapieror swap with your favorite app
3.Formats the extracted event date
Integrate Formatter by Zapier and date formatting tools to convert date strings into MM/DD/YYYY for lookup.
4.Looks up matching schedule row
Integrate Google Sheets and lookup tools to find the first matching row by formatted date and return owner and phone fields.
Google Sheetsor swap with your favorite app
5.Checks for phone number presence
Integrate Filter by Zapier and contact checks to continue only when a phone number or contact exists in the matched row.
Filter by Zapieror swap with your favorite app
6.Sends conditional gig SMS
Integrate SMS by Zapier and message templates to send the recipient gig title and formatted date placeholders as an SMS.
SMS by Zapieror swap with your favorite app
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Streamline customer updates with automated message sends, status-based triggers, and CRM logging
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