1.Monitors calendar event start
Integrate Microsoft Outlook and calendar tools to detect the event start timing for sending SMS reminders.
Send 45-minute SMS reminders for upcoming client meetings
Automatically monitor client meeting start events across Microsoft Outlook and RingCentral. Create and update when qualifying events are detected so you can send on-time SMS reminders, confirm meeting details, and keep reminders accurate without manual scheduling.
How this automation sends meeting reminders on time
When a client meeting starts in Microsoft Outlook, delays can cause missed join details and late outreach. This automation filters qualifying events, extracts meeting tokens, looks up recipient phones, and sends SMS remindersβso your team can reduce reminder follow up.
Microsoft Outlookor swap with your favorite app
2.Filters qualifying meeting subjects
Integrate Filter by Zapier and event rules to continue only for relevant client meeting subjects.
Filter by Zapieror swap with your favorite app
3.Extracts meeting tokens and join codes
Integrate Formatter by Zapier and text extraction tools to parse event body for UUIDs and join codes.
Formatter by Zapieror swap with your favorite app
4.Finds matching meeting log record
Integrate Zapier Tables and data lookups to match extracted tokens to the right meeting log record.
Zapier Tablesor swap with your favorite app
5.Sends the SMS reminder
Integrate RingCentral and SMS delivery tools to send the reminder message with meeting time and join details.
RingCentralor swap with your favorite app
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