1.Detect new form submission
Integrate Zapier Forms and workflow forms to trigger candidate screening from new submissions.
Create candidate pool entries from new form responses
Automatically detect new candidate form submissions across Zapier Forms and Recruiting tools. Create and update candidate pool records when submissions arrive, requirements are summarized, or matches are foundβso you can speed screening, capture suitability notes, and add nearby candidate options without manual triage.
How this automation scales candidate screening
When new form submissions arrive, slow review can delay outreach and waste coordinator time. This automation resolves location, summarizes requirements, and creates candidate pool records with fit notesβso your team can screen faster.
Zapier Formsor swap with your favorite app
2.Find postal code record
Integrate Zapier Tables and postcode data to map a submission postal code to lookup coordinates.
Zapier Tablesor swap with your favorite app
3.Summarize requirements
Integrate ChatGPT (OpenAI) and requirement inputs to generate a concise requirements summary for reviewers.
ChatGPT (OpenAI)or swap with your favorite app
4.Find matching candidates
Integrate Airtable and candidate databases to search nearby qualified profiles within the configured limit.
Airtableor swap with your favorite app
5.Assess fit per candidate
Integrate ChatGPT (OpenAI) and candidate profiles to produce a fit rationale and outreach recommendation.
6.Create candidate pool record
Integrate Airtable and candidate pool tables to create new records with the suitability note and date.
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Accelerate candidate screening with automated application triage, score routing, and shortlist alerts
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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Allen Lai, Head of Customer Experience
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