1.Detect new submission with audio
Integrate Fillout Forms and form processing tools to capture submission metadata and uploaded audio file references.
Create candidate assessment rows from audio call uploads
Automatically monitor audio call uploads across Fillout Forms for new submissions and analytics-ready data across ChatGPT (OpenAI) and Google Sheets. Create and update when audio submissions contain recordingsβso you can generate transcripts, score candidates, and log a complete row without manual data entry.
How this automation speeds up candidate screening records
When audio call submissions arrive without ready transcripts and scores, teams lose time compiling evaluations. This automation creates transcription, generates structured scoring, and writes a single tracker rowβso your team can move faster with consistent data.
Fillout Formsor swap with your favorite app
2.Filter to audio uploads
Integrate Zapier and conditional routing tools to continue only when at least one audio upload exists.
Email by Zapieror swap with your favorite app
3.Create transcript from audio
Integrate ChatGPT (OpenAI) and transcription tools to generate plain-text transcripts from uploaded audio files.
ChatGPT (OpenAI)or swap with your favorite app
4.Combine transcript text
Integrate Formatter by Zapier and text formatting tools to merge transcripts into one full transcript.
Formatter by Zapieror swap with your favorite app
5.Evaluate transcript into scores
Integrate ChatGPT (OpenAI) and structured data tools to request JSON scores and an evaluator summary from the transcript.
6.Create scored assessment row
Integrate Google Sheets and spreadsheet tracking tools to create a new row with scores and notes from submission metadata.
Google Sheetsor swap with your favorite app
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Accelerate candidate screening with automated application triage, score routing, and shortlist alerts
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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