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Set up your first integration
Quickly connect Schedule by Zapier to Zoom with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Schedule by Zapier with Zoom - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "Custom Frequency" from Schedule by Zapier.
Add your action
An action happens after the trigger—such as "Create Meeting" in Zoom.
You’re connected!
Zapier seamlessly connects Schedule by Zapier and Zoom, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Frequency TypeRequired
- Interval
- Start DateRequired
- Time of DayRequired
Try ItTriggerInstant- Time Offset
- Trigger on weekends?
Try ItTriggerInstant- Day of the WeekRequired
- Time of DayRequired
Try ItTriggerInstant- New Meeting Summary
Triggers when a summary is available for a meeting. Note: you must be the meeting host.
Try ItTriggerInstant
- Time of DayRequired
- Trigger on weekends?
Try ItTriggerInstant- Day of the MonthRequired
- Time of DayRequired
Try ItTriggerInstant- Meeting TypeRequired
Try ItTriggerInstant
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Practical ways you can use Schedule by Zapier and Zoom
Get daily meeting summaries
Automate the collection of meeting summaries by triggering an action every day using Schedule by Zapier. Fetch completed recordings or summaries from Zoom and have a structured record of key takeaways without any manual downloads. This improves meeting documentation efficiency for business decision-making.
Business Owner
Capture webinar participants every week
Automatically gather a list of participants from Zoom-hosted weekly webinars. Use Schedule by Zapier to trigger weekly actions and retrieve the participant list from Zoom. This ensures accurate records for development cycles or product feedback.
Engineering
Schedule recurring Zoom meeting updates
Automate a process for IT teams to update meeting schedules. Use Schedule by Zapier to trigger recurring updates, ensuring Zoom meeting registrants stay informed with the latest schedule or modifications. This minimizes manual efforts and reduces scheduling errors.
ITLearn how to automate Schedule by Zapier on the Zapier blog
Learn how to automate Zoom on the Zapier blog
Frequently Asked Questions about Schedule by Zapier + Zoom integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Schedule by Zapier and Zoom
What do I need to set up an integration between Schedule by Zapier and Zoom?
To set up the integration, you'll need an active Zapier account, a Zoom account with the necessary permissions enabled, and access to Schedule by Zapier. Once these are set up, you can create a 'Zap' that will automate actions like scheduling meetings in Zoom based on triggers from your calendar events.
Can I use custom triggers with Schedule by Zapier and Zoom integration?
Yes, you can set custom triggers such as when a new event is created in your calendar or when an existing event is updated. These triggers can then automatically create or update meetings in Zoom.
Is it possible to automatically schedule Zoom meetings for recurring calendar events?
Absolutely. Our integration allows you to automate the scheduling of recurring events by setting the appropriate trigger in Schedule by Zapier. You can define whether these are weekly, daily, or follow another pattern, and the integration will handle creating them in Zoom accordingly.
How do I handle time zone differences with this integration?
When setting up your trigger and actions in Schedule by Zapier, make sure that your time zones are consistent across all platforms being used. We allow you to specify time zones for each event which helps in coordinating meetings across different regions accurately.
What happens if I update a scheduled event on my calendar? Does it reflect on Zoom?
If you've set an 'Update Event' trigger within Schedule by Zapier, any changes made to your existing events will automatically update the corresponding meetings on Zoom as per the action setup.
Can I cancel a meeting on Zoom if a calendar event gets deleted?
Yes, this integration supports deleting a meeting on Zoom if the corresponding event is removed from your calendar. Be sure to have the delete action configured properly so that cancellations are seamlessly handled through our system.
Is this integration secure for sensitive information transmitted between my schedules and Zoom recordings?
We prioritize security in our integrations. Any data transmitted between your schedules and Zoom is encrypted using industry-standard protocols. Additionally, we recommend enabling additional security settings provided by both Schedule by Zapier and Zoom for added assurance.
