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1. Choose trigger event

2. Choose action

1. Select the event

Setup

Test

App

Trigger event

Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "Calendar Event Start" from Microsoft Outlook.

Add your action

An action happens after the trigger—such as "Add Volunteer Badge" in Volunteero.

You’re connected!

Zapier seamlessly connects Microsoft Outlook and Volunteero, automating your workflow.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

- Calendar
- Time Before
  Required
- Time Before (Unit)
  Required
Trigger
Polling
Try It
- Shared Inbox
- Parent Folder
- Child Folder
Trigger
Polling
Try It
- Contact Folder
Trigger
Polling
Try It
- Parent Folder
- Child Folder
- Search terms
  Required
- Note
Trigger
Polling
Try It
New Flagged Email
Triggers when a new email is flagged.
Trigger
Polling
Try It

- Calendar
Trigger
Polling
Try It
- Event
- Merge with existing attendees?
- Attendees
Action
Write

- Distribution list
  Required
- User email
  Required
Action
Write
- Calendar
- Subject
  Required
- Start Date & Time
  Required
- End Date & Time
  Required
- Location Name
- Sensitivity
- Attendees
- Is this an All Day Event?
- Description
- Show me as Free or Busy
- Is this an Online Meeting?
- Enable Reminder
- Categories
Action
Write
- Shared Mailbox
- To Email(s)
  Required
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- Subject
  Required
- Body Format
  Required
- Body
  Required
- Attachment
- Action for Files Larger Than 150MB
Action
Write
- Shared Mailbox
- Folder Name
  Required
- Parent Folder
Action
Write
- Shared Mailbox
- Email ID
  Required
Action
Write
- Shared Mailbox
- Email ID
  Required
- Flag Action
  Required
Action
Write
- Shared Mailbox
- Email ID
  Required
- Mark as
  Required
Action
Write
- Shared Mailbox
- Categories to Remove
  Required
- Email ID
  Required
Action
Write
- Send From (Shared Mailbox)
- Draft Email ID
  Required
Action
Write
- Shared Mailbox
- Email ID
  Required
- Importance
  Required
Action
Write
- Contact Folder
- Contact
  Required
- First Name
- Last Name
- EmailAddresses
- BusinessPhones
- HomePhones
- MobilePhone
- JobTitle
- CompanyName
- Department
- Business Website URL
- PersonalNotes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Write
- Calendar
- SearchTerm
  Required
- Start Date & Time
- End Date & Time
Action
Search
- Search_info
- Search Value
  Required
Action
Search
- Group email address or ID
  Required
- Search Term
- Start Date & Time
- End Date & Time
Action
Search
- Calendar
- Start Date & Time
  Required
- End Date & Time
  Required
- Select Fields
Action
Search
Qualification Added to Volunteer
Triggers when a qualification is added to a volunteer profile.
Trigger
Instant
Try It
New Client
Triggers when a client record is created.
Trigger
Instant
Try It
New Report
Triggers when a volunteer or staff has created a report.
Trigger
Instant
Try It
Client Deleted
Triggers when a client record is deleted.
Trigger
Instant
Try It
Volunteer Deleted
Triggers when a volunteer is deleted from your organisation.
Trigger
Instant
Try It
Remove Badge
Triggers when a badge is removed from a volunteer.
Trigger
Instant
Try It
Report Revised
Triggers when a staff user has revised a report.
Trigger
Instant
Try It
Mission Updated
Triggers when mission details are updated.
Trigger
Instant
Try It
Report Status Updated
Triggers when status of a report has changed.
Trigger
Instant
Try It
- Volunteer Id
  Required
- Badge Id
  Required
Action
Write
- Given Name
  Required
- Family Name
- Email
- Phone Number
- Gender
- Religion
- Orientation
- Ethnicity
- Address Line 1
- Address Line 2
- City
- Postcode
- State
- Country
- Notes
- Client Type
- E1 Given Name
- E1 Family Name
- E1 Phone Number
- E1 Email
- E1 Relationship
- E1 Address Line 1
- E1 Address Line 2
- E1 Postcode
- E1 City
- E1 State
- E1 Country
- E1 Notes
- E2 Given Name
- E2 Family Name
- E2 Phone Number
- E2 Email
- E2 Relationship
- E2 Address Line 1
- E2 Address Line 2
- E2 Postcode
- E2 City
- E2 State
- E2 Country
- E2 Notes
- Date of Birth
- Mission Enabled
- Disabilities
- Tags
- Groups
- External Ids
Action
Write
- Given Name
  Required
- Family Name
  Required
- Email
- App Access
- Auto Sync
- Skip Volunteero Account Setup
- Send Sso Email
- Submission Id
- Phone Number
- Gender
- Religion
- Orientation
- Ethnicity
- Address Line 1
- Address Line 2
- City
- State
- Postcode
- Country
- Notes
- Disabilities
- Status
- Date of Birth
- Start Date
- Leave Date
- Volunteer Time Offset
- E1 Given Name
- E1 Family Name
- E1 Phone Number
- E1 Email
- E1 Relationship
- E1 Address Line 1
- E1 Address Line 2
- E1 Postcode
- E1 City
- E1 State
- E1 Country
- E1 Notes
- E2 Given Name
- E2 Family Name
- E2 Phone Number
- E2 Email
- E2 Relationship
- E2 Address Line 1
- E2 Address Line 2
- E2 Postcode
- E2 City
- E2 State
- E2 Country
- E2 Notes
- External Ids
- Groups
- Tags
- Lang
Action
Write
- Client Id
  Required
- Mission Enabled
  Required
Action
Write
- Volunteer Id
  Required
- Given Name
- Family Name
- Email
- Auto Sync
- Phone Number
- Gender
- Religion
- Orientation
- Ethnicity
- Address Line 1
- Address Line 2
- City
- State
- Postcode
- Country
- Notes
- Disabilities
- Status
- Date of Birth
- Start Date
- Leave Date
- Volunteer Time Offset
- E1 Given Name
- E1 Family Name
- E1 Phone Number
- E1 Email
- E1 Relationship
- E1 Address Line 1
- E1 Address Line 2
- E1 Postcode
- E1 City
- E1 State
- E1 Country
- E1 Notes
- E2 Given Name
- E2 Family Name
- E2 Phone Number
- E2 Email
- E2 Relationship
- E2 Address Line 1
- E2 Address Line 2
- E2 Postcode
- E2 City
- E2 State
- E2 Country
- E2 Notes
- External Ids
- Groups
- Tags
Action
Write
- Mission Id
  Required
Action
Search

Cancelled Calendar Event
Triggers when an event is cancelled.
Trigger
Instant
Try It
- Calendar
Trigger
Polling
Try It
- Parent Folder
- Child Folder
Trigger
Polling
Try It
- Shared Mailbox
  Required
- Parent Folder
- Child Folder
Trigger
Polling
Try It
- Shared Inbox
- Parent Folder
- Child Folder
Trigger
Polling
Try It
- Contact Folder
Trigger
Polling
Try It
- Email ID
  Required
- Categories
  Required
- Mark as Read
Action
Write
- Shared Mailbox
- Destination Folder
  Required
- Email ID
  Required
Action
Write
- Contact Folder
- First Name
  Required
- Last Name
- EmailAddresses
- BusinessPhones
- HomePhones
- MobilePhone
- JobTitle
- CompanyName
- Department
- Business Website URL
- FileAs
- PersonalNotes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Write
- Shared Mailbox
- Email ID
  Required
- To Email(s)
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- Subject
- Body Format
- Body
- Attachment
- Action for Files Larger Than 150MB
- Reply to All
Action
Write
- Contact to Delete
  Required
Action
Write
- Event
  Required
Action
Write
- Send From (Shared Mailbox)
- Email ID
  Required
- To Recipients
  Required
- Comment
Action
Write
- Email ID
  Required
- Destination Folder
  Required
Action
Write
- Email ID
  Required
- Comment
Action
Write
- Send From (Shared Mailbox)
- To Email(s)
  Required
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- Subject
  Required
- Body Format
  Required
- Body
  Required
- Attachments
- Action for Files Larger Than 150MB
Action
Write
- Event
- Subject
- Start Date & Time
- End Date & Time
- All Day Event?
- Is Online Meeting?
- Hide attendees list?
- Description
- Show me as Free or Busy
- The importance of the event
- Merge with existing attendees?
- Attendees
- Categories
- Location
Action
Write
- Api_docs_info
- Stop on error
  Required
- HTTP Method
  Required
- URL
  Required
- Query string parameters
- Additional request headers
- Body
Action
Write
- Contact Folder
- First Name
- Last Name
- Email
Action
Search
- Folder_info
- Folder
  Required
- Search Terms
- From Address
- Start Date
- End Date
Action
Search
- Shared Mailbox
- Email ID
  Required
- Attachment ID
  Required
Action
Search
- Contact Folder
- First Name
  Required
- Last Name
- Email
- BusinessPhones
- HomePhones
- MobilePhone
- JobTitle
- CompanyName
- Department
- Business Website URL
- FileAs
- PersonalNotes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Search or write
Award Badge
Triggers when a volunteer is awarded a badge.
Trigger
Instant
Try It
New Mission
Triggers when a new mission is created.
Trigger
Instant
Try It
New Volunteer
Triggers when a volunteer record is created.
Trigger
Instant
Try It
Mission Deleted
Triggers when a mission is deleted.
Trigger
Instant
Try It
New Form Submission
Triggers when a new submission is received for a form.
Trigger
Instant
Try It
Qualification Removed From Volunteer
Triggers when a qualification is removed from a volunteer.
Trigger
Instant
Try It
Client Updated
Triggers when a client record is updated, merged with a form submission or activated/deactivate for missions.
Trigger
Instant
Try It
Updated Qualification on Volunteer
Triggers when an existing volunteer qualification is updated.
Trigger
Instant
Try It
Volunteer Updated
Triggers when data on a volunteer profile is updated, merged with a form submission or account status is changed. Can also be triggered when the volunteer updates their own profile.
Trigger
Instant
Try It
- Volunteer Id
  Required
- Qualification Id
  Required
- Issue Date
- Expiry Date
- Notes
Action
Write
- Client
  Required
- Template
  Required
- Description
  Required
- Schedule
  Required
- Approved Description
- Priority
  Required
- Requires Approval
  Required
- Volunteer Limit
  Required
- Volunteer Shift Limit
- Require Qr Check In
- Restricted
- Show Volunteers
- Visible From
  Required
- Visible Until
- Groups
- Qualifications
- Timeframe Start
- Timeframe End
- Timezone
- Private Reports
  Required
- Auto Archive
  Required
- Enrichment Needed
  Required
- Name
  Required
- Quantity
  Required
- Cost Estimate
- Currency
  Required
- Use Client Address
  Required
Action
Write
- Volunteer Id
  Required
- Badge Id
  Required
Action
Write
- Client Id
  Required
- Given Name
- Family Name
- Email
- Phone Number
- Gender
- Religion
- Orientation
- Ethnicity
- Address Line 1
- Address Line 2
- City
- State
- Postcode
- Country
- Notes
- Disabilities
- Date of Birth
- E1 Given Name
- E1 Family Name
- E1 Phone Number
- E1 Email
- E1 Relationship
- E1 Address Line 1
- E1 Address Line 2
- E1 Postcode
- E1 City
- E1 State
- E1 Country
- E1 Notes
- E2 Given Name
- E2 Family Name
- E2 Phone Number
- E2 Email
- E2 Relationship
- E2 Address Line 1
- E2 Address Line 2
- E2 Postcode
- E2 City
- E2 State
- E2 Country
- E2 Notes
- External Ids
- Groups
- Tags
- Mission Enabled
Action
Write
- Volunteer Id
  Required
- Qualification Id
  Required
- Issue Date
  Required
- Expiry Date
  Required
- Notes
Action
Write
- Volunteer_id
  Required
Action
Search

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Connect Microsoft Outlook and Volunteero to integrate crucial parts of your business

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Automate your lead management and improve conversions

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Provide world-class support with a little help from automation

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Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.

Learn how to automate Microsoft Outlook on the Zapier blog

Make work flow with AI

Level up your Microsoft Outlook to Volunteero integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.

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About Microsoft Outlook

Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.

HelpHelp

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About Volunteero

Volunteero is a volunteer management system (VMS) built in direct partnership with charities.