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Choose a Trigger

Choose an Action

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1. Choose trigger event

2. Choose action

1. Select the event

Setup

Test

App

Trigger event

Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "Calendar Event Start" from Microsoft Outlook.

Add your action

An action happens after the trigger—such as "Create Billable Item" in Sonderplan.

You’re connected!

Zapier seamlessly connects Microsoft Outlook and Sonderplan, automating your workflow.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

- Calendar
- Time Before
  Required
- Time Before (Unit)
  Required
Trigger
Polling
Try It
- Shared Inbox
- Parent Folder
- Child Folder
Trigger
Polling
Try It
- Contact Folder
Trigger
Polling
Try It
- Parent Folder
- Child Folder
- Search terms
  Required
- Note
Trigger
Polling
Try It
- Shared Inbox
- Parent Folder
- Child Folder
Trigger
Polling
Try It

- Event
- Merge with existing attendees?
- Attendees
Action
Write
- Distribution list
  Required
- User email
  Required
Action
Write

- Calendar
- Subject
  Required
- Start Date & Time
  Required
- End Date & Time
  Required
- Location Name
- Sensitivity
- Attendees
- Is this an All Day Event?
- Description
- Show me as Free or Busy
- Is this an Online Meeting?
- Enable Reminder
- Categories
Action
Write
- To Email(s)
  Required
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- Subject
  Required
- Body Format
  Required
- Body
  Required
- Attachment
- Action for Files Larger Than 150MB
Action
Write
- Shared Mailbox
- Folder Name
  Required
- Parent Folder
Action
Write
- Email ID
  Required
- Shared Mailbox
Action
Write
- Email ID
  Required
- Flag Action
  Required
- Shared Mailbox
Action
Write
- Email ID
  Required
- Mark as
  Required
- Shared Mailbox
Action
Write
- Shared Mailbox
- Categories to Remove
  Required
- Email ID
  Required
Action
Write
- Draft Email ID
  Required
- Send From
Action
Write
- Email ID
  Required
- Importance
  Required
- Shared Mailbox
Action
Write
- Contact Folder
- Contact
  Required
- First Name
- Last Name
- EmailAddresses
- BusinessPhones
- HomePhones
- MobilePhone
- JobTitle
- CompanyName
- Department
- Business Website URL
- PersonalNotes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Write
- Calendar
- SearchTerm
  Required
- Start Date & Time
- End Date & Time
Action
Search
- Search_info
- Search Value
  Required
Action
Search
- Group email address or ID
  Required
- Search Term
- Start Date & Time
- End Date & Time
Action
Search
- Contact Folder
- First Name
  Required
- Last Name
- Email
- BusinessPhones
- HomePhones
- MobilePhone
- JobTitle
- CompanyName
- Department
- Business Website URL
- FileAs
- PersonalNotes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Search or write
New Contact
Triggers when a new contact is created.
Trigger
Instant
Try It
New Project
Triggers when a new project is created.
Trigger
Instant
Try It
Updated Booking
Triggers when a booking is updated.
Trigger
Instant
Try It
Updated Invoice
Triggers when an invoice is updated
Trigger
Instant
Try It
Updated Quote
Triggers when a quote is updated
Trigger
Instant
Try It
- Booking Name
  Required
- Booking Start Date / Time
  Required
- Booking End Date / Time
  Required
- All Day Booking
- Notes
- Resources
- Project
- Booking Client
- Booking Status
- Check for Booking Clashes
  Required
Action
Write
- Project Name
  Required
- Project Code
- Notes
- Project Status
- Private Project
  Required
- Project Client
- Project Color
- Project Parent Folder
Action
Write
- Service Name
  Required
- Description
- Booking Description Template
- Resources
- Hour Buy Cost
- Hour Sell Cost
- Day Buy Cost
- Day Sell Cost
- Week Buy Cost
- Week Sell Cost
- Currency
  Required
Action
Write
- Billable Item ID
  Required
- Item Name
- Description
- Unit Name
- Buy Cost
- Sell Cost
- Currency
- Taxes
Action
Write
- Contact
  Required
- Contact Name
- Type
- Client
- Email 1
- Email 2
- Email 3
- Phone 1
- Phone 2
- Phone 3
- Address Line 1
- Address Line 2
- Address Line 3
- Address City
- Address State
- Address Postcode
- Address Country
- Website
Action
Write
- Resource ID
  Required
- Resource Name
- Description
- Resource Group Parent
- Color Background
- Color Text
- Rate ID
- Hour Buy Cost
- Hour Sell Cost
- Day Buy Cost
- Day Sell Cost
- Week Buy Cost
- Week Sell Cost
- Currency
  Required
Action
Write
- Workspace ID
  Required
- Workspace Name
- Description
- Working Week / Weekend
- Resources
Action
Write
- Booking Name
  Required
Action
Search
- Contact Name
  Required
Action
Search
- Project Name
- Project ID
Action
Search
- Service
  Required
Action
Search
- Item Name
  Required
- Description
- Unit Name
- Buy Cost
- Sell Cost
- Currency
- Taxes
Action
Search or write
- Contact Name
  Required
- Type
  Required
- Client
- Email 1
- Email 2
- Email 3
- Phone 1
- Phone 2
- Phone 3
- Address Line 1
- Address Line 2
- Address Line 3
- Address City
- Address State
- Address Postcode
- Address Country
- Website
Action
Search or write
- Resource Name
  Required
- Description
- Type
- Type Person ID
- Resource Group Parent
- Color Background
- Color Text
- Hour Buy Cost
- Hour Sell Cost
- Day Buy Cost
- Day Sell Cost
- Week Buy Cost
- Week Sell Cost
- Currency
  Required
Action
Search or write
- Workspace Name
  Required
- Description
- Working Week / Weekend
- Resources
Action
Search or write

Cancelled Calendar Event
Triggers when an event is cancelled.
Trigger
Instant
Try It
- Calendar
Trigger
Polling
Try It
- Shared Inbox
- Parent Folder
- Child Folder
Trigger
Polling
Try It
New Flagged Email
Triggers when a new email is flagged.
Trigger
Polling
Try It
- Calendar
Trigger
Polling
Try It
- Email ID
  Required
- Categories
  Required
- Mark as Read
Action
Write
- Shared Mailbox
- Destination Folder
  Required
- Email ID
  Required
Action
Write
- Contact Folder
- First Name
  Required
- Last Name
- EmailAddresses
- BusinessPhones
- HomePhones
- MobilePhone
- JobTitle
- CompanyName
- Department
- Business Website URL
- FileAs
- PersonalNotes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Write
- Email ID
  Required
- To Email(s)
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- Subject
- Body
- Attachment
- Action for Files Larger Than 150MB
- Reply to All
Action
Write
- Contact to Delete
  Required
Action
Write
- Event
  Required
Action
Write
- Email ID
  Required
- To Recipients
  Required
- Comment
- Send From
Action
Write
- Email ID
  Required
- Destination Folder
  Required
Action
Write
- Email ID
  Required
- Comment
Action
Write
- From Email
- To Email(s)
  Required
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- Subject
  Required
- Body Format
  Required
- Body
  Required
- Attachments
- Action for Files Larger Than 150MB
Action
Write
- Event
- Subject
- Start Date & Time
- End Date & Time
- All Day Event?
- Is Online Meeting?
- Hide attendees list?
- Description
- Show me as Free or Busy
- The importance of the event
- Merge with existing attendees?
- Attendees
- Categories
- Location
Action
Write
- Stop on error
  Required
- HTTP Method
  Required
- URL
  Required
- Query string parameters
- Additional request headers
- Body
Action
Write
- Contact Folder
- First Name
- Last Name
- Email
Action
Search
- Folder_info
- Folder
  Required
- Search Terms
- From Address
- Start Date
- End Date
Action
Search
- Calendar
- Start Date & Time
  Required
- End Date & Time
  Required
- Select Fields
Action
Search
New Booking
Triggers when a booking is created.
Trigger
Instant
Try It
New Invoice
Triggers when an invoice is created
Trigger
Instant
Try It
New Quote
Triggers when a quote is created
Trigger
Instant
Try It
Updated Contact
Triggers when a contact is updated.
Trigger
Instant
Try It
Updated Project
Triggers when a project is updated.
Trigger
Instant
Try It
- Item Name
  Required
- Description
- Unit Name
- Buy Cost
- Sell Cost
- Currency
- Taxes
Action
Write
- Contact Name
  Required
- Type
  Required
- Client
- Email 1
- Email 2
- Email 3
- Phone 1
- Phone 2
- Phone 3
- Address Line 1
- Address Line 2
- Address Line 3
- Address City
- Address State
- Address Postcode
- Address Country
- Website
Action
Write
- Resource Name
  Required
- Description
- Type
- Type Person ID
- Resource Group Parent
- Color Background
- Color Text
- Hour Buy Cost
- Hour Sell Cost
- Day Buy Cost
- Day Sell Cost
- Week Buy Cost
- Week Sell Cost
- Currency
  Required
Action
Write
- Workspace Name
  Required
- Description
- Working Week / Weekend
- Resources
Action
Write
- Booking
  Required
- Booking Name
- Booking Start Date / Time
- Booking End Date / Time
- All Day Booking
- Notes
- Resources
- Project
- Booking Client
- Booking Status
- Check for Booking Clashes
  Required
Action
Write
- Project
  Required
- Project Name
- Project Code
- Notes
- Project Status
- Private Project
- Project Client
- Project Color
- Project Parent Folder
Action
Write
- Service ID
  Required
- Service Name
- Description
- Booking Description Template
- Resources
- Hour Buy Cost
- Hour Sell Cost
- Day Buy Cost
- Say Sell Cost
- Week Buy Cost
- Week Sell Cost
- Currency
  Required
Action
Write
- Billable Item
  Required
Action
Search
- Booking Status Name
  Required
Action
Search
- Contact Name
  Required
Action
Search
- Resource Name
  Required
Action
Search
- Workspace
  Required
Action
Search
- Booking Name
  Required
- Booking Start Date / Time
  Required
- Booking End Date / Time
  Required
- All Day Booking
- Notes
- Resources
- Project
- Booking Client
- Booking Status
- Check for Booking Clashes
  Required
Action
Search or write
- Project Name
  Required
- Project ID
- Project Code
- Notes
- Project Status
- Private Project
  Required
- Project Client
- Project Color
- Project Parent Folder
Action
Search or write
- Service Name
  Required
- Description
- Booking Description Template
- Resources
- Hour Buy Cost
- Hour Sell Cost
- Day Buy Cost
- Day Sell Cost
- Week Buy Cost
- Week Sell Cost
- Currency
  Required
Action
Search or write

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25m

Customers have created over 25 million Zaps on the platform

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The average user takes less than 6 minutes to set up a Zap

Connect Microsoft Outlook and Sonderplan to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.

Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.

Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.

Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.

Learn how to automate Microsoft Outlook on the Zapier blog

Make work flow with AI

Level up your Microsoft Outlook to Sonderplan integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.

Learn about AI automation

About Microsoft Outlook

Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.

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