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Update YTD payroll records when items are marked paid

Automatically monitor payroll item status changes across monday.com and update YTD records in Zapier Tables. Create and update fiscal year totals when payment status qualifies, so you can post updates, keep YTD totals current, and avoid manual payroll updates.

How this automation updates your payroll YTD records

When a payroll item status changes without consistent handling, YTD totals can drift and reporting becomes unreliable. This automation maps paid fields in monday.com, filters qualifying statuses, computes fiscal year inputs, and updates Zapier Tablesβ€”so your team can rely on accurate YTD records.

  1. 1.Detect qualifying status changes

    Integrate monday.com and payroll tables to map person, payment date, and source amounts to YTD inputs.

    monday.comor swap with your favorite app
  2. 2.Filter by paid status criteria

    Integrate Filter by Zapier and rule logic to continue only for records that match your qualifying paid statuses.

    Filter by Zapieror swap with your favorite app
  3. 3.Compute fiscal year and YTD inputs

    Integrate Code by Zapier and calculations tools to compute fiscal year and per-field YTD increments from payment fields.

    Code by Zapieror swap with your favorite app
  4. 4.Find or create YTD record

    Integrate Zapier Tables and data matching to find by employee identifier and fiscal year or create a new record.

    Zapier Tablesor swap with your favorite app
  5. 5.Update payroll YTD totals

    Integrate Zapier Tables and record updates to map computed YTD totals into numeric fields and save the record.

    Zapier Tablesor swap with your favorite app

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The New York Times
Ruggable
Calendly
Okta
Zendesk
Dropbox
Asana
Allstate
Airbnb
ActiveCampaign
Lyft
Webflow
Canva
Sysco
LA Clippers
Getaround
Grammarly
HelloFresh
Lululemon
Barry's
Hopper
Casper
Hudl
Miro
The New York Times
Ruggable

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