1.Receives new inbound email
Integrate Email by Zapier and email routing tools to receive each inbound message and map subject and raw body into inputs.
Create design request cards from inbound email requests
Automatically monitor new inbound email requests across Email by Zapier and Trello. Create and update when qualifying requests arrive, subject patterns match, or due dates appearβso you can create intake cards, populate request details, and set due dates without manual intake.
How this automation creates intake cards faster
When new inbound email requests arrive, creative work can stall while someone copies details into a board. This automation parses email content, extracts due dates and contact info, and creates a structured Trello cardβso your team can respond without manual intake.
Email by Zapieror swap with your favorite app
2.Filters for qualifying emails
Integrate Filter by Zapier and email conditions to continue only when the configured sender or subject pattern matches a design request.
Filter by Zapieror swap with your favorite app
3.Parses email body sections
Integrate Formatter by Zapier and HTML cleaning tools to strip HTML, normalize line breaks, and split the body into logical sections.
Formatter by Zapieror swap with your favorite app
4.Extracts due date and contact
Integrate Formatter by Zapier and date parsing tools to extract URLs and pull a due date fragment, plus a contact summary.
5.Creates an intake card
Integrate Trello and project board tools to create a card, set the due date, and place it in the intake list.
Trelloor swap with your favorite app
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Explore all design request intake automations
Accelerate request triage with automated form capture, project creation, and stakeholder alerts
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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