Top companies trust Zapier to automate work that solves their unique business problems—no coding required.
How Zapier works
Zapier makes it easy to integrate Microsoft Outlook with Microsoft Teams - no code necessary. See how you can get setup in minutes.
100%
Help
Microsoft Outlook
Microsoft Outlook
1. Choose trigger event
Microsoft Teams
Microsoft Teams
2. Choose action
1. Select the event
Setup
Test
Microsoft Outlook
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "Calendar Event Start" from Microsoft Outlook.
Add your action
An action happens after the trigger—such as "Create Channel" in Microsoft Teams.
You’re connected!
Zapier seamlessly connects Microsoft Outlook and Microsoft Teams, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Team Member(s)
Required
Message Text Format
Message Text
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Team
Required
Channel Name
Required
Description
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Send To
Required
Approver
Adaptive Card JSON
Required
Approve Button Label
Decline Button Label
Approval ID
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Team
Required
Channel
Required
Message Text
Required
Message Text Format
Importance
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Send To
Required
Message Text (Optional)
Card Type
Required
Add Message Context to Buttons
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Chat
Required
Message ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Info
Display Name
First Name
Last Name
Mobile Phone
Business Phone
About Me
Birthday
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Team
Required
Channel ID
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Chat ID
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Search by
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
For AI agents & developers
Use Microsoft Outlook and Microsoft Teams with AI agents and code
Beyond Zap workflows. Call Microsoft Outlook and Microsoft Teams actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Microsoft Outlook and Microsoft Teams actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Add Attendees to Calendar Event
Create Channel
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023
93%
Customers who say using Zapier has made them better at their job
25m
Customers have created over 25 million Zaps on the platform
6 mins
The average user takes less than 6 minutes to set up a Zap
Practical ways you can use Microsoft Outlook and Microsoft Teams
Stay updated on client communications.
When a new email is received in Microsoft Outlook from specific clients, notify the team by posting a message in a relevant Microsoft Teams channel. Zapier helps you keep everyone informed without any manual effort.
When a new team member is added in Microsoft Teams, create a calendar event in Microsoft Outlook to remind IT to provision accounts, devices, or necessary tools. This ensures new hires are set up smoothly and on schedule.
When an email is flagged for follow-up in Microsoft Outlook, send a notification to a designated Microsoft Teams channel to keep the marketing team in sync. Zapier ensures no priority messages slip through the cracks.
Learn how to automate Microsoft Outlook on the Zapier blog
Learn how to automate Microsoft Teams on the Zapier blog
Make work flow with AI
Level up your Microsoft Outlook to Microsoft Teams integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Microsoft Outlook + Microsoft Teams integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Microsoft Outlook and Microsoft Teams
How do I integrate Outlook with Teams so that meeting invitations automatically appear in my Teams calendar?
To have your Outlook calendar meetings automatically show up in your Teams calendar, you'll need to connect both services through our integration platform. Set a trigger for new events in Outlook, and the action will be to create corresponding events in Teams.
Can I receive a notification in Teams when I get a new email in Outlook?
Yes, you can set up a trigger for incoming emails in Outlook. We can then send an action to post a message or notification into your designated Teams channel each time an email is received.
Is it possible to schedule Teams meetings directly from an Outlook email?
Absolutely! By setting a trigger for specific emails or conditions in Outlook, you can configure an action to automatically schedule and send Teams meeting invites based on those triggers.
How can I ensure Microsoft To Do tasks created from flagged emails appear in my Tasks by Planner and To Do within Teams?
We allow you to set triggers on flagged emails within Outlook that create tasks directly into Microsoft To Do. From there, these tasks seamlessly integrate into your Tasks by Planner and To Do app within Teams.
Can I automatically add participants from an email thread into a scheduled Teams meeting?
With our integration, you can set up workflows where the recipients of an email thread are added as attendees in a new or existing scheduled Teams meeting. This requires setting up the appropriate triggers and actions between the two platforms.
How do I create reminders in Microsoft To Do from emails opened on Outlook that have specific keywords?
. Set a trigger for when such emails are opened in Outlook with defined keywords. Then create an action that adds these items as tasks or reminders within Microsoft To Do.
Is there a way to synchronize status between out-of-office settings on Outlook and statuses shown on Microsoft Teams?
. Set up triggers for changing out-of-office settings in Outlook. The action will update your status notifications accordingly within Microsoft Teams, ensuring synchrony across platforms.
About Microsoft Outlook
Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.
Microsoft Teams is the hub for teamwork in Office 365 that integrates all the people, content, and tools your team needs to be more engaged and effective.
