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Zapier makes it easy to integrate Microsoft Outlook with Trello - no code necessary. See how you can get setup in minutes.
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Microsoft Outlook
Microsoft Outlook
1. Choose trigger event
Trello
Trello
2. Choose action
1. Select the event
Setup
Test
Microsoft Outlook
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "Calendar Event Start" from Microsoft Outlook.
Add your action
An action happens after the trigger—such as "Create Checklist Item in Card" in Trello.
You’re connected!
Zapier seamlessly connects Microsoft Outlook and Trello, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Board ID
List ID
Card ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Board ID
Required
Label ID
Required
List ID
Card ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Board ID
Required
Member ID(s)
Required
List ID
Card ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Board ID
Required
List ID
Required
Name
Required
Description
Label ID
Custom_labels
Card Position
Member ID(s)
Start Date
Due Date
File Attachments
URL Attachments
Checklist Name
Checklist Items
Cover Info
Card Color
Brightness
URL
Size
Location Info
Coordinates
Address
Location
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Board ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Board ID
Required
List ID
Card ID
Required
Checklist ID
Required
Checklist Item ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Board ID
List ID
Card ID
Checklist ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Board
Required
Name
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Action ID
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Board ID
Required
Label Name
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Card ID
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Board ID
Required
List ID
Card ID
Search
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Board ID
Required
List ID
Card ID
Required
Checklist ID
Required
Search
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Label ID
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Member ID
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization ID
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Organization
Board
List Name
Keyword
Member
Label
Due Date Filter
Has Filter
Only Starred Boards
Open Cards Only
Cards Limit
Return Limited Fields
Action
This is an event a Zap performs.
Search
Find existing data in your app
Board ID
Required
Label Name
Required
Color
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
Board ID
Required
List ID
Card ID
Required
Search
Required
Checklist Name
Required
Checklist to Copy ID
Checklist Items
Checklist Position
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
For AI agents & developers
Use Microsoft Outlook and Trello with AI agents and code
Beyond Zap workflows. Call Microsoft Outlook and Trello actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Microsoft Outlook and Trello actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Add Attendees to Calendar Event
Create Checklist Item in Card
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
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Customers have created over 25 million Zaps on the platform
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The average user takes less than 6 minutes to set up a Zap
Practical ways you can use Microsoft Outlook and Trello
Sync calendar events with project tasks.
When a new calendar event is created in Microsoft Outlook, Zapier automatically creates a corresponding card in Trello. This ensures that meetings, deadlines, or appointments are reflected in your project management tool, enhancing organizational efficiency and avoiding oversights.
When an email is flagged in Microsoft Outlook, Zapier automatically creates a card in Trello. This workflow helps marketers convert important email communications, like PR opportunities or campaign approvals, into tasks, ensuring timely follow-ups and streamlined processes.
When a new card is added to a specific list in Trello, Zapier creates an event in Microsoft Outlook for it. This automation helps project managers link actionable tasks with their schedules, ensuring important steps are accounted for and tracked on different platforms.
Learn how to automate Microsoft Outlook on the Zapier blog
Learn how to automate Trello on the Zapier blog
Make work flow with AI
Level up your Microsoft Outlook to Trello integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Microsoft Outlook + Trello integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Microsoft Outlook and Trello
How do I connect Microsoft Outlook with Trello?
To connect Microsoft Outlook with Trello, you can set up triggers for Outlook events, such as receiving an email or creating a calendar event, and actions in Trello like creating a card or updating a board. We use automation tools that allow you to link both accounts by providing access permissions.
What triggers are available when integrating Microsoft Outlook with Trello?
When integrating the two applications, common triggers include receiving new emails, adding new calendar events in Outlook, and tasks that are completed. These can automatically initiate actions in Trello.
Can I create a Trello card from an Outlook email?
Yes, you can automate creating a Trello card whenever you receive a specific type of email in your Outlook. This is done by setting the incoming email as a trigger and the action as creating a card on your desired Trello board.
Is it possible to update a Trello board based on an Outlook calendar event?
Absolutely! You can set up the integration to update or create cards on your Trello board when particular events occur or change in your Outlook calendar. This helps keep all stakeholders informed about meetings or deadlines.
What actions can be automated in Trello through this integration?
Through this integration, you can automate actions like creating new cards, updating specific lists, assigning team members to tasks, and setting due dates in response to triggers from your Outlook account.
Do I need any special permissions to integrate Microsoft Outlook with Trello?
Yes, you'll need permissions to access both Microsoft Outlook and Trello accounts. It's important that the user setting up the integration has administrative privileges or necessary permissions within each platform for seamless setup.
Will changes made in Trello reflect back in my Microsoft Outlook account?
The integration primarily focuses on initiating actions within Trello based on changes in Microsoft Outlook rather than vice versa. For bi-directional updates, further configuration or additional integrations may be required.
About Microsoft Outlook
Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.
