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How to Use Trello for Time Tracking

Connect Trello to Toggl, RescueTime, and more

By Justin Pot · February 15, 2019
use-trello-for-time-tracking primary img

You can use Trello to organize just about everything, but it doesn't offer any out-of-the-box tools for tracking your time. That doesn't mean you can't use Trello for time tracking, though.

There are a bunch of simple time tracking applications that integrate with Trello, as Trello outlined in this post. And if you're already using a time tracking application Zapier can help. Here, we'll show you how to connect Trello to Toggl, RescueTime, and Harvest, but it will work with almost any time tracking tool you use.

Connecting Toggl and Trello

Toggl is an easy-to-use time tracking application that can run on basically every device, and you can connect it to Trello. For example, you can create new Trello cards any time you start tracking a new task in Toggl:

Create Trello cards when new Toggl time entry starts

Create Trello cards when new Toggl time entry starts
  • Toggl logo
  • Trello logo
Toggl + Trello

This makes it easy to keep track of what you worked on in Trello, without having to use any other tools.

You can also use Trello as the trigger, finding and stopping time entries when cards move to a certain list:

These are just a few examples. You can find more Trello and Toggl integrations, or you can build your own integration that works exactly the way you want.

Connecting RescueTime and Trello

RescueTime tracks everything you do on your computer, allowing you to better understand where your time went. Connecting RescueTime to Trello makes it even easier to do that.

For example, you can create Trello cards whenever an hour of uncategorized time is logged in RescueTime.

This makes it easy to spot those chunks of times you haven't properly assigned in RescueTime.

You can also send information from Trello over to Rescuetime. For example, you can add highlight log entries to RescueTime when new Trello cards are moved to a list:

These are just a couple of examples. Browse more RescueTime and Trello integrations, or build your own.

Connecting Harvest and Trello

Harvest is a time tracking application focused on providing insights about where time goes. You can connect Harvest with Trello. For example, you can create tasks in Harvest when a Trello card is moved or created:

Or you could create Trello cards when a new project is created in Harvest:

See more Harvest and Trello integrations, or create your own workflow to work the way you want.

Remember, integrations aren't limited to the above three apps. Check out our list of time tracking apps to see more tools you can connect with Trello, then create the automation that best fits your workflow to track your time in Trello.

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A Zap with the trigger 'When I get a new lead from Facebook,' and the action 'Notify my team in Slack'