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How to create Trello cards from Google Calendar events

By Khamosh Pathak · June 15, 2023
A hero image of the Google Calendar calendar logo connected to the Trello app logo on a light blue background.

Find yourself jumping from app to app throughout your work day? There's a better way to do things. If you use a project management tool like Trello to keep track of your daily tasks, connecting it to your business-critical apps can help you cut down on context-switching.

When you connect Google Calendar to Trello, you can make it easier to scan your daily calls and events. And it's a game changer if you manage events across team members or departments. With a Zap—our word for Zapier's automated workflows—you can automatically create a new Trello card for new Google Calendar events, streamlining how you manage important meetings and events. 

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Before you begin

Before you get started, create a new Trello board or pick an existing Trello board where your Google Calendar events will end up. Go to your Trello account, create a new board, and add a new list. 

For this example, we're setting up a new board called "Events" with a "Work Calls" list to compile all the Google Calendar events coming from our work email.

A Trello board with a list called Work Calls.

How to send Google Calendar events to Trello

Zapier lets you create automated workflows called Zaps, which send your information from one app to another. You can create your own Zap from scratch without any coding knowledge, but we also offer quick templates to get you started. 

If you'd like to start with a template, click on it below, and you'll be taken to the Zap editor. You'll need to create a Zapier account if you don't already have one. Then, follow the directions below to set up your Zap.

Create new Trello cards from new Google Calendar events

Create new Trello cards from new Google Calendar events
  • Google Calendar logo
  • Trello logo
Google Calendar + Trello

Set up your Google Calendar trigger

Let's start with the trigger—the event that starts your Zap. If you're using the Zap template, this will be selected for you. Otherwise, search for and select Google Calendar as the trigger app and New Event as the trigger event, then click Continue.

A trigger step in the Zap editor with Google Calendar selected as the trigger app and New Event selected for the trigger event.

If you've already connected your Google Account, select it from the Account dropdown. If not, connect your account, then click Continue.

Next, set up your trigger step. Select the specific calendar you want to use (the default calendar will be the one with your email address), and click Continue.

A calendar is shown selected in the Calendar field.

Now, it's time to test your trigger step. If you don't already have any events on your Google Calendar, add a test one now—you'll need that info to set up the rest of your Zap. Once you have an event in your calendar, click Test Trigger. Zapier will show you details of the event you just created. 

A successful test message that shows the details for a Monday morning catchup call Google Calendar event.

If everything looks right, click Continue to move on to your action step. 

Set up your Trello action

Now it's time to set up the action—the event your Zap will perform once it's triggered. If you're using the Zap template, these will already be selected for you. Otherwise, search for and select Trello as your action app and Create Card as your action event. Click Continue.

An action step in the Zap editor with Trello selected for the action event and Create Card selected for the action event.

Select your Trello account or connect it if you haven't already. Then click Continue.

Now, it's time to customize your action step. First, select the Trello board you created (or the board where you want the event details to end up) in the Board field. Next, select the appropriate List in the List field.

A dropdown is shown under the List field with Work Calls included in the dropdown list.

If you're using the template, you'll see that all the important data in the Name and Description fields will be pre-filled for you. Here's what the default option looks like.

Fields in an action step in the Zap editor with Google Calendar data added to the fields.

But you're free to change or modify the details as you please. To add different or additional data from your Google Calendar step, just click in a field and select the data you'd like to use from the Insert Data dropdown. You can also add static text.

Once you're done customizing your action step, click Continue.

Now it's time to test your Zap by clicking Test action. If your test is successful, you should see your Google Calendar event correctly added to the appropriate Trello board.

A successful test message that shows Google Calendar details added to a Trello board.

You can also check your Trello board to see if it looks how you want it to. Here's what our Trello card looked like.

A Trello board with a card for Monday morning catchup call with Google Calendar details entered in the due date and description fields.

If everything looks right, your Zap is now ready to use. Now every time you create a new event in your calendar, it will automatically show up in your desired Trello board, complete with a description and due date!

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A Zap with the trigger 'When I get a new lead from Facebook,' and the action 'Notify my team in Slack'