Microsoft Outlook + Todoist

Add new Microsoft Outlook events to Todoist as tasks

With calendar events, there's no excuse for not showing up on time, but what about managing all the stuff that goes into preparing for the event? With this integration, your Microsoft Outlook events will automatically create tasks in Todoist. Suddenly your calendar perfectly matches your to-do list, and everything makes sense again!

When this happens...
New Calendar Event
Triggers when a new event is created in your calendar.
TriggerScheduled
automatically do this!
Create Task
Creates a new task.
ActionWrite

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Supported triggers and actions

What does this mean?

- Calendar
  If empty, will default to your default calendar.
- Time BeforeRequired
  How far before the event do you want us to trigger? For starter and free plans, this should be 16 minutes or more. For higher plans, 6 minutes or more.
- Time Before (Unit)Required
Trigger
Scheduled
Try It
- Contact Folder
  To trigger only on new contacts in a certain folder, select a folder here. If empty, we will trigger on new contacts in the default Contacts folder.
Trigger
Scheduled
Try It
- Calendar
  If empty, will default to your default calendar.
Trigger
Scheduled
Try It
- Contact Folder
  If empty, a contact will be created in the default Contacts folder.
- First NameRequired
- Last Name
- Email Addresses
  Microsoft allows a maximum of THREE email addresses when creating contacts.
- Business Phones
  Microsoft allows a maximum of TWO business phone numbers when creating contacts.
- Home Phones
  Microsoft allows a maximum of TWO home phone numbers when creating contacts.
- Mobile Phone
- Job Title
- Company Name
- Department
- Business Website URL
- File As
  Optionally, specify a name to file the contact under.
- Personal Notes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Write
- From Email
  Leave this field blank to send from your own address. Use this field to send from a shared inbox you have access to.
- To Email(s)Required
- CC Email(s)
- BCC Email(s)
- SubjectRequired
- Body FormatRequired
- BodyRequired
- Attachment
  A file to be attached to the email. Can be an actual file or a public URL which will be downloaded and attached. Plain text content will converted into a txt file and attached. Please note the maximum size for an attachment is 4MB.
Action
Write

- Api Docs Info
  API docs for Microsoft Outlook are located here https://docs.microsoft.com/en-us/graph/use-the-api
- HTTP MethodRequired
- URLRequired
  Requests can only be made to domains associated by this application.
- Query String Parameters
  These params will be URL-encoded and appended to the URL when making the request.
- Headers
  Authentication headers are included automatically
- Additional Request Headers
  Zapier will apply these optional headers and values to the request in addition to any headers created as part of the authentication mechanism.
- Body
  Zapier will pass this along raw. If you would like to provide complex JSON, try a "Code by Zapier" step to build the structure and pass it along here. For example, {"foo": "bar"} is perfectly valid.
Action
Write
- Contact Folder
  If empty, a contact will be created in the default Contacts folder.
- First NameRequired
- Last Name
- Email
  Microsoft allows a maximum of THREE email addresses when creating contacts.
- Business Phones
  Microsoft allows a maximum of TWO business phone numbers when creating contacts.
- Home Phones
  Microsoft allows a maximum of TWO home phone numbers when creating contacts.
- Mobile Phone
- Job Title
- Company Name
- Department
- Business Website URL
- File As
  Optionally, specify a name to file the contact under.
- Personal Notes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Search or write

- ProjectRequired
Trigger
Scheduled
Try It
- ProjectRequired
- E-Mail AddressRequired
  The person to be invited to the project.
Action
Write
- TaskRequired
  Either search for an existing task, or "Use a Custom Value" and select the "Task ID" from a previous step.
- SectionRequired
  Destination Section. The Task becomes the last task in the section.
Action
Write
- ProjectRequired
  The project to add the comment to.
- CommentRequired
Action
Write
- Project
  The default is your inbox project.
- TitleRequired
- Note
  Use this to store additional extra text for this task. A note can be unlimited in size.
- Section
  Select any Section in any Project. Overrides Project field if the selected Section is not in the selected Project.
- Assigned To
  Assign this task to the selected person.
- Due Date (Human Formatted)
  Supports human readable dates like "today" or "next friday". Read full datetime help here. If you are passing along a date from another calendar or todo system, you might try Due Date (Raw Formatted) instead!
- Due Date (Raw Formatted)
  This is a field that will get interpreted directly before being sent to Todoist, best used when using a datetime value from another calendar or todo system!
- Priority
  The priority of the task (this is usually a number between 1 and 4).
- Labels
  Any labels to add to this new task.
Action
Write
- Api Docs Info
  API docs for Todoist are located here https://developer.todoist.com/
- HTTP MethodRequired
- URLRequired
  Requests can only be made to domains associated by this application.
- Query String Parameters
  These params will be URL-encoded and appended to the URL when making the request.
- Headers
  Authentication headers are included automatically
- Additional Request Headers
  Zapier will apply these optional headers and values to the request in addition to any headers created as part of the authentication mechanism.
- Body
  Zapier will pass this along raw. If you would like to provide complex JSON, try a "Code by Zapier" step to build the structure and pass it along here. For example, {"foo": "bar"} is perfectly valid.
Action
Write
- NameRequired
  Only supports searching by name. More advanced searches - such as using Todoist filters - are not supported.
- Project
  Search for tasks within the selected project. If left blank, then all projects are searched.
Action
Search
- NameRequired
Action
Search or write
- NameRequired
  Only supports searching by name. More advanced searches - such as using Todoist filters - are not supported.
- Project
  The default is your inbox project.
- TitleRequired
- Note
  Use this to store additional extra text for this task. A note can be unlimited in size.
- Section
  Select any Section in any Project. Overrides Project field if the selected Section is not in the selected Project.
- Assigned To
  Assign this task to the selected person.
- Due Date (Human Formatted)
  Supports human readable dates like "today" or "next friday". Read full datetime help here. If you are passing along a date from another calendar or todo system, you might try Due Date (Raw Formatted) instead!
- Due Date (Raw Formatted)
  This is a field that will get interpreted directly before being sent to Todoist, best used when using a datetime value from another calendar or todo system!
- Priority
  The priority of the task (this is usually a number between 1 and 4).
- Labels
  Any labels to add to this new task.
Action
Search or write

- Calendar
  If empty, will default to your default calendar.
Trigger
Scheduled
Try It
- Shared Inbox
  Specify a shared inbox you have access to, otherwise read emails from your own inbox.
Trigger
Scheduled
Try It
- Calendar
  If empty, will default to your default calendar.
- SubjectRequired
- Start Date & TimeRequired
  Date and time of when this event starts. See this help doc for more information.
- End Date & TimeRequired
  Date and time of when this event ends.
- All Day Event?
  If "true", we'll ignore the time entered in the start and end time fields. For example, 2019-03-25 6pm would become 2019-03-25.
- Description
  Allows HTML
- Show me as Free or Busy
Action
Write
- To Email(s)Required
- CC Email(s)
- BCC Email(s)
- SubjectRequired
- Body FormatRequired
- BodyRequired
- Attachment
  A file to be attached to the email. Can be an actual file or a public URL which will be downloaded and attached. Plain text content will converted into a txt file and attached. Please note the maximum size for an attachment is 4MB.
Action
Write
- Contact Folder
  If empty, the dropdown below will only show contacts in your top level contactFolder.
- ContactRequired
- First Name
- Last Name
- Email Addresses
  Microsoft allows a maximum of THREE email addresses when updating contacts.
- Business Phones
  Microsoft allows a maximum of TWO business phone numbers when updating contacts.
- Home Phones
  Microsoft allows a maximum of TWO home phone numbers when updating contacts.
- Mobile Phone
- Job Title
- Company Name
- Department
- Business Website URL
- Personal Notes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Write
- Contact Folder
  If empty, will search for contacts in the default Contacts folder.
- First Name
- Last Name
- Email
Action
Search
- Project
  Leave it blank if you want to get completed tasks from all your projects.
Trigger
Scheduled
Try It
New Project
Triggers when a new project is created.
Trigger
Scheduled
Try It
- TaskRequired
  Either search for a task, or select a task.
Action
Write
- TaskRequired
  The task to add the comment to.
- CommentRequired
Action
Write
- NameRequired
Action
Write
- TaskRequired
  Either search for an existing task, or "Use a Custom Value" and select the "Task ID" from a previous step.
- TitleRequired
- Assigned To
  Assign this task to the selected person.
- Due Date (Human Formatted)
  Supports human readable dates like "today" or "next friday". Read full datetime help here. If you are passing along a date from another calendar or todo system, you might try Due Date (Raw Formatted) instead!
- Due Date (Raw Formatted)
  This is a field that will get interpreted directly before being sent to Todoist, best used when using a datetime value from another calendar or todo system!
- Priority
  The priority of the task (this is usually a number between 1 and 4).
- Labels
  Any labels to add to this new task.
Action
Write
- NameRequired
Action
Search
- Email AddressRequired
Action
Search
- NameRequired
Action
Search or write

About Microsoft Outlook

Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.

Learn more

Related categories

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Gmail

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About Todoist

Managing millions of tasks, Todoist is an online task management app and todo list. It has Web, iPhone, Android, Chrome, Firefox, Outlook flavors (and more!).

Learn more

Related categories

Task Management

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Microsoft Outlook + Todoist

Add new Microsoft Outlook events to Todoist as tasks

Calendar Event Start

Calendar

Time BeforeRequired

Time Before (Unit)Required

New Contact

Contact Folder

Updated Calendar Event

Calendar

Create Contact

Contact Folder

First NameRequired

Last Name

Email Addresses

Business Phones

Home Phones

Mobile Phone

Job Title

Company Name

Department

Business Website URL

File As

Personal Notes

Street

City

State

Postal Code

Country or Region

Street

City

State

Postal Code

Country or Region

Street

City

State

Postal Code

Country or Region

Send Email

From Email

To Email(s)Required

CC Email(s)

BCC Email(s)

SubjectRequired

Body FormatRequired

BodyRequired

Attachment

API Request (Beta)

Api Docs Info

HTTP MethodRequired

URLRequired

Query String Parameters

Headers

Additional Request Headers

Body

Find or Create Contact

Contact Folder

First NameRequired

Last Name

Email

Business Phones

Home Phones

Mobile Phone

Job Title

Company Name

Department

Business Website URL

File As

Personal Notes

Street

City

State

Postal Code

Country or Region

Street

City

State

Postal Code

Country or Region