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Zapier makes it easy to integrate Microsoft Outlook with Motion - no code necessary. See how you can get setup in minutes.
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Microsoft Outlook
Microsoft Outlook
1. Choose trigger event
Motion
Motion
2. Choose action
1. Select the event
Setup
Test
Microsoft Outlook
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "Calendar Event Start" from Microsoft Outlook.
Add your action
An action happens after the trigger—such as "Create Project" in Motion.
You’re connected!
Zapier seamlessly connects Microsoft Outlook and Motion, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Distribution list
Required
User email
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Calendar
Subject
Required
Start Date & Time
Required
End Date & Time
Required
Location Name
Sensitivity
Attendees
Is this an All Day Event?
Description
Show me as Free or Busy
Is this an Online Meeting?
Enable Reminder
Categories
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
To Email(s)
Required
CC Email(s)
BCC Email(s)
Reply-To Email
Subject
Required
Body Format
Required
Body
Required
Attachment
Action for Files Larger Than 150MB
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Folder Name
Required
Parent Folder
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Flag Action
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Mark as
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Categories to Remove
Required
Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Send From (Shared Mailbox)
Draft Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Importance
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Contact Folder
Contact
Required
First Name
Last Name
EmailAddresses
BusinessPhones
HomePhones
MobilePhone
JobTitle
CompanyName
Department
Business Website URL
PersonalNotes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Calendar
SearchTerm
Required
Start Date & Time
End Date & Time
Action
This is an event a Zap performs.
Search
Find existing data in your app
Search_info
Search Value
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Group email address or ID
Required
Search Term
Start Date & Time
End Date & Time
Action
This is an event a Zap performs.
Search
Find existing data in your app
Calendar
Start Date & Time
Required
End Date & Time
Required
Select Fields
Action
This is an event a Zap performs.
Search
Find existing data in your app
Workspace ID
Required
Project Name
Required
Description
Due Date
Priority
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Workspace ID
Required
Task Name
Task Description
Due Date
Task Duration (minutes)
Task Status
Start Date
Deadline Type
Schedule
Priority
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
For AI agents & developers
Use Microsoft Outlook and Motion with AI agents and code
Beyond Zap workflows. Call Microsoft Outlook and Motion actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Microsoft Outlook and Motion actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Add Attendees to Calendar Event
Create Project
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
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Customers who say using Zapier has made them better at their job
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Customers have created over 25 million Zaps on the platform
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The average user takes less than 6 minutes to set up a Zap
Practical ways you can use Microsoft Outlook and Motion
Add new emails in Outlook as tasks in Motion
Stay on top of critical tasks as a business owner. When you receive a new email in Outlook that matches specific criteria (like an important client communication or business inquiry), Zapier can automatically create a task in Motion to ensure you never miss important action items. This automation helps track responsibilities and ensures timely follow-up, keeping business operations smooth.
Turn IT requests from Outlook emails into Motion tasks
Streamline IT task management by letting Zapier handle incoming requests. When an IT-related email lands in a specified Outlook folder, Zapier creates a corresponding task in Motion. This ensures every IT ticket or request is properly tracked and prioritized, cutting down response time and improving issue resolution.
Sync calendar events from Outlook to Motion as tasks
For project managers juggling multiple deadlines, having tasks aligned with calendar events is critical. When you create a new event in Outlook, Zapier can automatically generate a corresponding task in Motion, ensuring your schedule and task manager are always in sync. This reduces forgotten tasks and increases alignment between meetings and action steps.
Learn how to automate Microsoft Outlook on the Zapier blog
Learn how to automate Motion on the Zapier blog
Make work flow with AI
Level up your Microsoft Outlook to Motion integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Microsoft Outlook + Motion integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Microsoft Outlook and Motion
How do I integrate Microsoft Outlook with Motion?
To integrate Microsoft Outlook with Motion, you need to set up a connection between the two applications. This can be done through our platform by selecting Microsoft Outlook as your trigger app and Motion as your action app. You will then define specific triggers, such as receiving a new email or creating an event, and corresponding actions in Motion like updating a task or creating a new project.
Can I automatically create tasks in Motion from Outlook emails?
Yes, you can automatically create tasks in Motion from Outlook emails by setting up a trigger for new emails received in your Outlook inbox. This trigger can then be linked to an action in Motion that creates a task using the email contents.
What triggers are available for Microsoft Outlook integration?
For Microsoft Outlook integration, popular triggers include when you receive a new email, have an upcoming calendar event, or send an outgoing message. These can all be captured to initiate automated processes within our platform.
Are there any actions specific to Motion once integrated with Outlook?
Once integrated with Outlook, specific actions that can be taken in Motion include creating new tasks, updating existing projects, marking items as complete or notifying team members of changes.
Is it possible to sync calendar events between Microsoft Outlook and Motion?
Yes, syncing calendar events is possible. You can set up automated workflows where a new event created in Outlook is instantly added to your calendar in Motion or vice versa. These events can trigger further actions depending on your needs.
Do I need technical skills to set up this integration?
You don’t need technical skills to set up the integration; our user-friendly interface guides you step by step through establishing the connection and setting specific triggers and actions between Microsoft Outlook and Motion.
How secure is my data when integrating Microsoft Outlook with Motion?
We prioritize your data security and ensure that all connections between Microsoft Outlook and Motion are encrypted. We follow industry-standard practices to protect your information throughout the integration process.
About Microsoft Outlook
Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.
Motion uses artificial intelligence to optimize your and your team’s day. It automatically prioritizes tasks, schedules meetings & resolves calendar conflicts.
