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Zapier makes it easy to integrate Gmail with Microsoft Outlook - no code necessary. See how you can get setup in minutes.
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Gmail
Gmail
1. Choose trigger event
Microsoft Outlook
Microsoft Outlook
2. Choose action
1. Select the event
Setup
Test
Gmail
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "New Attachment" from Gmail.
Add your action
An action happens after the trigger—such as "Add Attendees to Calendar Event" in Microsoft Outlook.
You’re connected!
Zapier seamlessly connects Gmail and Microsoft Outlook, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Distribution list
Required
User email
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Calendar
Subject
Required
Start Date & Time
Required
End Date & Time
Required
Location Name
Sensitivity
Attendees
Is this an All Day Event?
Description
Show me as Free or Busy
Is this an Online Meeting?
Enable Reminder
Categories
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
To Email(s)
Required
CC Email(s)
BCC Email(s)
Reply-To Email
Subject
Required
Body Format
Required
Body
Required
Attachment
Action for Files Larger Than 150MB
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Folder Name
Required
Parent Folder
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Flag Action
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Mark as
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Categories to Remove
Required
Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Send From (Shared Mailbox)
Draft Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Importance
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Contact Folder
Contact
Required
First Name
Last Name
EmailAddresses
BusinessPhones
HomePhones
MobilePhone
JobTitle
CompanyName
Department
Business Website URL
PersonalNotes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Calendar
SearchTerm
Required
Start Date & Time
End Date & Time
Action
This is an event a Zap performs.
Search
Find existing data in your app
Search_info
Search Value
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Group email address or ID
Required
Search Term
Start Date & Time
End Date & Time
Action
This is an event a Zap performs.
Search
Find existing data in your app
Calendar
Start Date & Time
Required
End Date & Time
Required
Select Fields
Action
This is an event a Zap performs.
Search
Find existing data in your app
For AI agents & developers
Use Gmail and Microsoft Outlook with AI agents and code
Beyond Zap workflows. Call Gmail and Microsoft Outlook actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Gmail and Microsoft Outlook actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Add Label to Email
Add Attendees to Calendar Event
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
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Customers who say using Zapier has made them better at their job
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Customers have created over 25 million Zaps on the platform
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The average user takes less than 6 minutes to set up a Zap
Practical ways you can use Gmail and Microsoft Outlook
Automatically schedule appointments from emails
When a specific syntax or keyword is detected in a new Gmail message, Zapier triggers Microsoft Outlook to create an event in your calendar. This reduces manual scheduling and ensures important meetings never get missed.
When a flagged email is received in Microsoft Outlook, Zapier labels the corresponding email in Gmail. This ensures critical communication is easily monitored across platforms, improving response times and email management.
When a new email arrives in Microsoft Outlook matching a keyword search (e.g., 'lead inquiry'), Zapier adds a starred label to the corresponding email in Gmail. This allows marketing teams to track and prioritize potential leads effectively without manually reviewing inboxes.
Learn how to automate Microsoft Outlook on the Zapier blog
Make work flow with AI
Level up your Gmail to Microsoft Outlook integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Gmail + Microsoft Outlook integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Gmail and Microsoft Outlook
How can I integrate Gmail with Microsoft Outlook?
You can integrate Gmail with Microsoft Outlook by using our platform to set up triggers and actions between the two services. You'll need to authenticate both your Gmail and Outlook accounts within our system, and then you can create automated workflows that respond to specific events, such as receiving an email in Gmail triggering a new task creation in Outlook.
What types of triggers are available for Gmail when integrating with Outlook?
When integrating Gmail with Microsoft Outlook, you can use triggers such as 'New Email', 'New Attachment', or 'New Labeled Email'. These events will initiate a workflow that performs actions in Outlook, like creating calendar events or sending automated responses.
Are there any actions specific to Microsoft Outlook that I can use after a trigger from Gmail?
Yes, there are several actions you can define for Microsoft Outlook once a trigger is activated in Gmail. For example, you might set up the integration to create a new calendar event, send an email reply, or update a contact whenever certain conditions are met in your Gmail account.
Can I filter emails in Gmail before they trigger actions in Outlook?
Absolutely! You can apply filtering criteria such as sender information, subject line keywords, or specific labels to ensure only certain emails trigger actions in Microsoft Outlook. This helps streamline your workflows and ensures precision.
What happens if there's an error during the integration process between Gmail and Outlook?
If an error occurs during the integration process between Gmail and Microsoft Outlook, we provide detailed logs and notifications. You can troubleshoot using these insights or reach out to our support for guidance on resolving the issue.
Do I need technical skills to set up the integration of Gmail with Outlook?
You don't need advanced technical skills to set up the integration between Gmail and Microsoft Outlook. Our intuitive interface guides you through each step of the process. However, having a basic understanding of triggers and actions will be beneficial.
Is it possible to pause or modify an existing integration between Gmail and Outlook?
Yes, you can easily pause or modify any existing integrations between Gmail and Microsoft Outlook using our dashboard. This allows you flexibility over your connections should your needs change over time.
About Gmail
One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.
