Top companies trust Zapier to automate work that solves their unique business problems—no coding required.
How Zapier works
Zapier makes it easy to integrate Gmail with Microsoft Outlook - no code necessary. See how you can get setup in minutes.
100%
Help
Gmail
Gmail
1. Choose trigger event
Microsoft Outlook
Microsoft Outlook
2. Choose action
1. Select the event
Setup
Test
Gmail
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "New Attachment" from Gmail.
Add your action
An action happens after the trigger—such as "Add Attendees to Calendar Event" in Microsoft Outlook.
You’re connected!
Zapier seamlessly connects Gmail and Microsoft Outlook, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Shared Mailbox
Destination Folder
Required
Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Contact Folder
First Name
Required
Last Name
EmailAddresses
BusinessPhones
HomePhones
MobilePhone
JobTitle
CompanyName
Department
Business Website URL
FileAs
PersonalNotes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
To Email(s)
CC Email(s)
BCC Email(s)
Reply-To Email
Subject
Body Format
Body
Attachment
Action for Files Larger Than 150MB
Reply to All
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Contact to Delete
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Event
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Send From (Shared Mailbox)
Email ID
Required
To Recipients
Required
Comment
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Email ID
Required
Destination Folder
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Email ID
Required
Comment
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Send From (Shared Mailbox)
To Email(s)
Required
CC Email(s)
BCC Email(s)
Reply-To Email
Subject
Required
Body Format
Required
Body
Required
Attachments
Action for Files Larger Than 150MB
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Event
Subject
Start Date & Time
End Date & Time
All Day Event?
Is Online Meeting?
Hide attendees list?
Description
Show me as Free or Busy
The importance of the event
Merge with existing attendees?
Attendees
Categories
Location
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Stop on error
Required
HTTP Method
Required
URL
Required
Query string parameters
Additional request headers
Body
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Contact Folder
First Name
Last Name
Email
Action
This is an event a Zap performs.
Search
Find existing data in your app
Folder_info
Folder
Required
Search Terms
From Address
Start Date
End Date
Action
This is an event a Zap performs.
Search
Find existing data in your app
Shared Mailbox
Email ID
Required
Attachment ID
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Contact Folder
First Name
Required
Last Name
Email
BusinessPhones
HomePhones
MobilePhone
JobTitle
CompanyName
Department
Business Website URL
FileAs
PersonalNotes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
For AI agents & developers
Use Gmail and Microsoft Outlook with AI agents and code
Beyond Zap workflows. Call Gmail and Microsoft Outlook actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Gmail and Microsoft Outlook actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Add Label to Email
Add Attendees to Calendar Event
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023
93%
Customers who say using Zapier has made them better at their job
25m
Customers have created over 25 million Zaps on the platform
6 mins
The average user takes less than 6 minutes to set up a Zap
Practical ways you can use Gmail and Microsoft Outlook
Automatically schedule appointments from emails
When a specific syntax or keyword is detected in a new Gmail message, Zapier triggers Microsoft Outlook to create an event in your calendar. This reduces manual scheduling and ensures important meetings never get missed.
When a flagged email is received in Microsoft Outlook, Zapier labels the corresponding email in Gmail. This ensures critical communication is easily monitored across platforms, improving response times and email management.
When a new email arrives in Microsoft Outlook matching a keyword search (e.g., 'lead inquiry'), Zapier adds a starred label to the corresponding email in Gmail. This allows marketing teams to track and prioritize potential leads effectively without manually reviewing inboxes.
Learn how to automate Microsoft Outlook on the Zapier blog
Make work flow with AI
Level up your Gmail to Microsoft Outlook integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Gmail + Microsoft Outlook integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Gmail and Microsoft Outlook
How can I integrate Gmail with Microsoft Outlook?
You can integrate Gmail with Microsoft Outlook by using our platform to set up triggers and actions between the two services. You'll need to authenticate both your Gmail and Outlook accounts within our system, and then you can create automated workflows that respond to specific events, such as receiving an email in Gmail triggering a new task creation in Outlook.
What types of triggers are available for Gmail when integrating with Outlook?
When integrating Gmail with Microsoft Outlook, you can use triggers such as 'New Email', 'New Attachment', or 'New Labeled Email'. These events will initiate a workflow that performs actions in Outlook, like creating calendar events or sending automated responses.
Are there any actions specific to Microsoft Outlook that I can use after a trigger from Gmail?
Yes, there are several actions you can define for Microsoft Outlook once a trigger is activated in Gmail. For example, you might set up the integration to create a new calendar event, send an email reply, or update a contact whenever certain conditions are met in your Gmail account.
Can I filter emails in Gmail before they trigger actions in Outlook?
Absolutely! You can apply filtering criteria such as sender information, subject line keywords, or specific labels to ensure only certain emails trigger actions in Microsoft Outlook. This helps streamline your workflows and ensures precision.
What happens if there's an error during the integration process between Gmail and Outlook?
If an error occurs during the integration process between Gmail and Microsoft Outlook, we provide detailed logs and notifications. You can troubleshoot using these insights or reach out to our support for guidance on resolving the issue.
Do I need technical skills to set up the integration of Gmail with Outlook?
You don't need advanced technical skills to set up the integration between Gmail and Microsoft Outlook. Our intuitive interface guides you through each step of the process. However, having a basic understanding of triggers and actions will be beneficial.
Is it possible to pause or modify an existing integration between Gmail and Outlook?
Yes, you can easily pause or modify any existing integrations between Gmail and Microsoft Outlook using our dashboard. This allows you flexibility over your connections should your needs change over time.
About Gmail
One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.
