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Zapier makes it easy to integrate Asana with Microsoft Outlook - no code necessary. See how you can get setup in minutes.
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Asana
Asana
1. Choose trigger event
Microsoft Outlook
Microsoft Outlook
2. Choose action
1. Select the event
Setup
Test
Asana
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "Completed Task" from Asana.
Add your action
An action happens after the trigger—such as "Add Attendees to Calendar Event" in Microsoft Outlook.
You’re connected!
Zapier seamlessly connects Asana and Microsoft Outlook, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Distribution list
Required
User email
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Calendar
Subject
Required
Start Date & Time
Required
End Date & Time
Required
Location Name
Sensitivity
Attendees
Is this an All Day Event?
Description
Show me as Free or Busy
Is this an Online Meeting?
Enable Reminder
Categories
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
To Email(s)
Required
CC Email(s)
BCC Email(s)
Reply-To Email
Subject
Required
Body Format
Required
Body
Required
Attachment
Action for Files Larger Than 150MB
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Folder Name
Required
Parent Folder
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Flag Action
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Mark as
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Categories to Remove
Required
Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Send From (Shared Mailbox)
Draft Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Importance
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Contact Folder
Contact
Required
First Name
Last Name
EmailAddresses
BusinessPhones
HomePhones
MobilePhone
JobTitle
CompanyName
Department
Business Website URL
PersonalNotes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Calendar
SearchTerm
Required
Start Date & Time
End Date & Time
Action
This is an event a Zap performs.
Search
Find existing data in your app
Search_info
Search Value
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Group email address or ID
Required
Search Term
Start Date & Time
End Date & Time
Action
This is an event a Zap performs.
Search
Find existing data in your app
Calendar
Start Date & Time
Required
End Date & Time
Required
Select Fields
Action
This is an event a Zap performs.
Search
Find existing data in your app
For AI agents & developers
Use Asana and Microsoft Outlook with AI agents and code
Beyond Zap workflows. Call Asana and Microsoft Outlook actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Asana and Microsoft Outlook actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Add Tag to Task
Add Attendees to Calendar Event
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
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Customers have created over 25 million Zaps on the platform
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The average user takes less than 6 minutes to set up a Zap
Practical ways you can use Asana and Microsoft Outlook
Get notified for flagged emails from clients.
When a flagged email is received in Microsoft Outlook, automatically create a task in Asana. This streamlines follow-ups by transforming critical communication signals into actionable responsibilities for your team.
When a new task is added in a specific Asana project, Zapier sends an email alert via Microsoft Outlook to relevant team members. Keep the marketing team aligned without manual follow-ups or overlooked tasks.
Stay on schedule by triggering a new Microsoft Outlook calendar event every time a task is created in Asana. This automation ensures no tasks are overlooked and provides calendar-based clarity for project deadlines.
Learn how to automate Microsoft Outlook on the Zapier blog
Make work flow with AI
Level up your Asana to Microsoft Outlook integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Asana + Microsoft Outlook integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Asana and Microsoft Outlook
How do I integrate Asana with Microsoft Outlook?
You can integrate Asana with Microsoft Outlook by using our integration tool, which allows you to set up triggers based on emails you receive. For example, when an email arrives in your designated Outlook folder, a task can automatically be created in Asana.
Can I create tasks in Asana directly from Outlook emails?
Yes, you can create tasks in Asana directly from Outlook emails. Our integration enables you to use specific email triggers such as receiving an email with a certain subject line to create new tasks in your designated Asana project.
Is it possible to update existing tasks in Asana from an Outlook event?
Absolutely! Using the integration, you can set the creation or modification of an Outlook event as a trigger to update an existing task in Asana. This helps keep your projects current without having to manually input changes.
How can deadlines be synced between Asana and Outlook?
Deadlines can seamlessly sync with our integration. When a due date is set or changed on a task in Asana, it can automatically update the corresponding event or reminder date in Outlook, and vice versa.
What happens if there are duplicates when syncing events?
We have configured the integration to recognize duplicates during sync operations. If identical events are detected across both platforms due to sync triggers, they will be consolidated to prevent any redundant entries.
Can I receive notifications for Asana tasks within my Outlook inbox?
Yes, you are able to receive notifications for specific activities related to your tasks. Use our triggers for task completions or comments within Asana so that these updates appear promptly as notifications within your Outlook inbox.
Are there any specific versions of Outlook required for this integration?
Our integration supports recent versions of Microsoft Outlook that offer add-in capabilities. Ensure that your version allows third-party add-ins so that the tools function smoothly without compatibility issues.
About Asana
Asana is a leading work management platform that helps teams orchestrate their work, from daily tasks to strategic initiatives. With Asana, organizations have a living system of clarity where everyone can see, discuss, and execute their team’s priorities.
