1.Monitor monthly scheduled trigger
Integrate Schedule by Zapier and automation scheduling tools to trigger outreach runs on your configured monthly day and time.
Send monthly rooms availability email and log recipients
Automatically schedule monthly rental availability email batches across Schedule by Zapier, Filter by Zapier, Airtable, Code by Zapier, Delay by Zapier, and Gmail. Create and update send records when monthly day arrives, configured month matches, or personalized emails sendβso you can batch outreach, stagger delivery, and track timestamps without manual batching.
How this automation streamlines rental availability batches
When the monthly 7:00 AM schedule fires, outreach can stall and batches can go out at the wrong time. This automation filters qualifying months and builds 200-recipient batches, then staggers sends and sends personalized availability emailsβso your team can maintain consistent follow-through.
Schedule by Zapieror swap with your favorite app
2.Filter by qualifying month
Integrate Filter by Zapier and Zapier filters to continue only when the configured month condition matches for the run.
Filter by Zapieror swap with your favorite app
3.Find master contact group
Integrate Airtable and contact database tools to find the master contact group for the configured source list and batch processing.
Airtableor swap with your favorite app
4.Slice contacts into 200 batches
Integrate Code by Zapier and batch processing logic to slice the contact array into batches of 200 and return the current batch.
Code by Zapieror swap with your favorite app
5.Stagger each batch send
Integrate Delay by Zapier and timing controls to stagger sends using the computed batch index and delay minutes.
Delay by Zapieror swap with your favorite app
6.Send personalized availability emails
Integrate Gmail and email templating tools to send personalized HTML availability emails and record send timestamps per recipient.
Gmailor swap with your favorite app
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Step 1
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