1.Catches incoming event payload
Integrate Webhooks by Zapier and data mapping tools to capture event title, event date, and guest contact fields to start outreach tracking.
Send 30-day follow-up email to past event guests
Automatically capture event payloads across Webhooks by Zapier and Zapier Tables. Create and schedule follow-up emails when event payloads arrive, guest emails provided, or event dates are receivedβso you can create outreach rows, avoid duplicates, and re-engage guests without manual follow-up.
How this automation re-engages past event guests
When event payloads are received, delayed outreach can cause missed re-engagement and duplicate follow-up work. This automation captures guest details, prevents duplicate outreach in Zapier Tables, pauses for 30 days, and sends follow-up emailsβso your team can follow up at the right time.
Webhooks by Zapieror swap with your favorite app
2.Finds matching outreach record
Integrate Zapier Tables and database search tools to look up by document reference to avoid duplicate outreach rows.
Zapier Tablesor swap with your favorite app
3.Creates new outreach row
Integrate Zapier Tables and data mapping tools to create an outreach entry mapping guest and event fields to a new record.
4.Delays for 30 days
Integrate Delay by Zapier and scheduling tools to pause the workflow for 30 days before follow-up email sends.
Delay by Zapieror swap with your favorite app
5.Sends HTML follow-up email
Integrate Microsoft Outlook and template tools to send an HTML promotional message to the mapped guest email to re-engage past guests.
Microsoft Outlookor swap with your favorite app
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