1.Monitor new item created in a board
Integrate monday.com and onboarding tools to pull the new item details and map request fields to the outbound message.
Send new hire equipment requests to provisioning queue
Automatically pull new hire equipment request items across monday.com boards. Send timed provisioning emails when onboarding requests are created or updatedβso you can batch edits, notify provisioning, and share ship-to details without manual coordination.
How this automation routes timely onboarding instructions
When a new hire equipment request gets added to a board, delays can stall provisioning and create mismatched device instructions. This automation pulls request fields, pauses briefly for edits, and sends a provisioning email with all required detailsβso your team can move faster with fewer handoffs.
monday.comor swap with your favorite app
2.Pause processing for 5 minutes
Integrate Delay by Zapier and batching tools to pause for 5 minutes and carry mapped fields forward.
Delay by Zapieror swap with your favorite app
3.Send provisioning email
Integrate Microsoft Outlook and IT email routing to send the request email with equipment, start date, location, notes, and an item link.
Microsoft Outlookor swap with your favorite app
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Add new hires to company groups and notify IT
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Add new onboarding and offboarding files to team dashboard
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Add new user account requests to provisioning spreadsheet
Your account requests sit in a task database and need manual export, causing missed or delayed provisioning. Get requests appended to your provisioning sheet automatically so IT begins setup same day.
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Assign IT offboarding tasks and disable access on termination
You get termination forms with no consistent IT offboarding, leaving credentials active and devices uncollected. It creates IT offboarding tickets and disables accounts so access is revoked same day.
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Assign workspace license, notify IT, and update onboarding record
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Auto provision user accounts and update onboarding task
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Block terminated user, remove access, and notify HR
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Create access shutoff calendar events for departing staff
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Create account alerts for scheduled join and leave dates
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Create and update onboarding tasks from hire requests
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Create calendar reminder to remove access after offboarding
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Explore all IT onboarding & offboarding automations
Simplify employee access changes with automated account provisioning, ticket routing, and deprovisioning tasks
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Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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