1.Detects new user creation
Integrate Microsoft Entra ID and identity workflows to watch for directory user creation and trigger access onboarding automatically.
Send account access and setup email to new hires from IT
Automatically monitor new user creation for directory users across Microsoft Entra ID, Human in the Loop, and Gmail. Get instant alerts when approvals are requested, approvals are denied, or setup emails sendβso you can ship access, reduce back-and-forth, and ensure 2FA setup without manual approval chasing.
How this automation accelerates access setup
When new hire accounts get created, delays can block access and slow onboarding. This automation requests approvals and branches on decisions, then sends standardized access and 2FA setup emailsβso your team can onboard faster.
Microsoft Entra IDor swap with your favorite app
2.Requests reviewer approval
Integrate Human in the Loop and approval workflow tools to request approval and map user email and display name for reviewers.
Human in the Loopor swap with your favorite app
3.Branches on reviewer response
Integrate Human in the Loop and decision logic to continue for approved records and stop or notify on denials.
4.Sends setup email to hire
Integrate Gmail and email templates to send a temporary-password message and step-by-step 2FA instructions automatically.
Gmailor swap with your favorite app
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Activate new hire accounts and add to team groups
Your onboarding issues lack a provisioned directory account, delaying access and blocking new hires from essential tools. It activates accounts and grants group access so hires can start same day.
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Add new hires to company groups and notify IT
Your onboarding sheet leaves group memberships inconsistent and delays new hire access. It updates group membership and sends verification alerts so IT can confirm access same day.
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Add new onboarding and offboarding files to team dashboard
Onboarding and offboarding files land untracked in Drive, delaying IT and compliance access provisioning. These entries feed an operations dashboard for faster triage and same-day processing.
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Add new user account requests to provisioning spreadsheet
Your account requests sit in a task database and need manual export, causing missed or delayed provisioning. Get requests appended to your provisioning sheet automatically so IT begins setup same day.
- Apps: Cognito Forms, Zendesk, Microsoft Entra ID, Microsoft Office 365Swap with your favorite apps.
Assign IT offboarding tasks and disable access on termination
You get termination forms with no consistent IT offboarding, leaving credentials active and devices uncollected. It creates IT offboarding tickets and disables accounts so access is revoked same day.
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Assign workspace license, notify IT, and update onboarding record
Your new user accounts without assigned licenses stall onboarding and block tool access for hires. It assigns licenses, updates the onboarding record, and notifies IT so provisioning completes same day.
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Auto provision user accounts and update onboarding task
Your onboarding tasks miss provisioning updates and leave accounts unready. Tasks are updated with provisioning status and schedule so accounts are enabled before start dates.
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Block terminated user, remove access, and notify HR
Your offboarding board creates manual deprovision tasks that leave licenses and mailing memberships uncleared. Automating block and license removal gives HR payroll a confirmed notice same day.
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Create access shutoff calendar events for departing staff
Your termination notices lack calendar events, causing missed deprovisioning and delayed access revocations. IT gets scheduled shutoff events to complete deprovisioning before offboarding deadlines.
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Create account alerts for scheduled join and leave dates
Your join and leave roster entries miss owner follow-up, creating orphaned accounts or delayed provisioning. Get daily reminders so owners act ahead of the effective date.
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Create and update onboarding tasks from hire requests
Your new-hire equipment sheet entries don't create an IT task, delaying provisioning. It makes tracked onboarding tasks and notifies IT and HR so equipment ships before start date.
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Create calendar reminder to remove access after offboarding
Your offboarding records arrive without scheduled tasks, leaving account removals untracked and access lingering. Get calendar reminders for each departing employee so IT can remove accounts same day.
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Explore all IT onboarding & offboarding automations
Simplify employee access changes with automated account provisioning, ticket routing, and deprovisioning tasks
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