1.Detect updated user status
Integrate Google Workspace Admin and directory management tools to detect updated user records to evaluate suspension conditions.
Move admin-suspended user accounts to terminated unit
Automatically detect admin-initiated suspensions across Google Workspace Admin and apply terminated unit changes. Create and update account records when suspended is true, suspension reason is administrative, and the account is not already terminatedβso you can relocate users, clear attributes, and complete deprovisioning without manual admin work.
How this automation deprovisions accounts in minutes
When an admin-initiated suspension is updated, accounts can remain active in the wrong org unit and access cleanup can lag. This automation monitors user updates, filters qualifying suspensions, and updates the user record with cleared offboarding fieldsβso your team can deprovision faster.
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2.Qualifies suspension records
Integrate Filter by Zapier and rules engines to filter only qualifying records to proceed with offboarding updates.
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3.Moves user to terminated unit
Integrate Google Workspace Admin and identity provisioning tools to update the user record and clear offboarding fields.
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Add new hires to company groups and notify IT
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Add new onboarding and offboarding files to team dashboard
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Add new user account requests to provisioning spreadsheet
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Assign IT offboarding tasks and disable access on termination
You get termination forms with no consistent IT offboarding, leaving credentials active and devices uncollected. It creates IT offboarding tickets and disables accounts so access is revoked same day.
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Assign workspace license, notify IT, and update onboarding record
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Auto provision user accounts and update onboarding task
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Block terminated user, remove access, and notify HR
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Create access shutoff calendar events for departing staff
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Create account alerts for scheduled join and leave dates
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Create and update onboarding tasks from hire requests
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Create calendar reminder to remove access after offboarding
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Explore all IT onboarding & offboarding automations
Simplify employee access changes with automated account provisioning, ticket routing, and deprovisioning tasks
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