1.Watch termination email
Integrate Gmail, inbox filters, and parsing systems to watch for termination subject emails and extract the email body for analysis.
Create termination project and access tasks for employees
Automatically watches termination subject emails in Gmail across IT service management tools. Create and update termination projects in Asana, parse access items with AI, and generate subtasks—so you can protect offboarding timelines, reduce manual routing, and keep access tasks audit-ready without manual parsing.
How this automation creates offboarding access tasks
When termination details arrive in the monitored inbox, delayed access removal can create security risk. This automation watches Gmail, parses the email contents with AI, creates the Asana project and tasks, and loops through access items—so your team can act fast without manual parsing.
Gmailor swap with your favorite app
2.Parse email access items
Integrate AI by Zapier, text extraction tools, and data formatting to parse the email body and extract the terminated person’s name and access items.
AI by Zapieror swap with your favorite app
3.Create termination project
Integrate Asana, project templates, and task spaces to create a termination project and set privacy based on your configuration.
Asanaor swap with your favorite app
4.Create parent access task
Integrate Asana, task assignment tools, and due date settings to create a parent task and assign it with context and a due date.
5.Loop access items
Integrate Looping by Zapier, iteration logic tools, and task templates to loop through parsed access items for per-access subtask creation.
Looping by Zapieror swap with your favorite app
6.Create access subtasks
Integrate Asana, subtasks, and ownership settings to create a subtask under the parent task for each access item.
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- View all
Explore all IT onboarding & offboarding automations
Simplify employee access changes with automated account provisioning, ticket routing, and deprovisioning tasks
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