1.Captures candidate hire details
Integrate Ashby and candidate data tools to parse candidate payload and to map names, emails, and due dates.
Create onboarding ticket and employee record with manager
Automatically map candidate hire details across Ashby and IT service tools. Create and update when candidates are hired, manager context is available, or start dates are confirmedβso you can create onboarding tickets, link employee records, and set assignments without manual provisioning.
How this automation accelerates your onboarding provisioning
When candidate hired signals come in, onboarding delays can leave teams without assignment details. This automation parses manager fields and creates onboarding issues and employee recordsβso your team can provision faster with accurate context.
Ashbyor swap with your favorite app
2.Extracts reporting manager from fields
Integrate Code by Zapier and custom field tools to parse offer custom fields and to output a manager name for lookup.
Code by Zapieror swap with your favorite app
3.Finds manager record by name
Integrate Airtable and employee databases to search by manager name and to return the manager record ID.
Airtableor swap with your favorite app
4.Creates onboarding issue from template
Integrate Linear and ticket workflows to create an issue, map candidate and due dates, and to attach manager record context.
Linearor swap with your favorite app
5.Creates employee record with link
Integrate Airtable and HR databases to create a new employee row with start details and the Linear issue identifier.
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Activate new hire accounts and add to team groups
Your onboarding issues lack a provisioned directory account, delaying access and blocking new hires from essential tools. It activates accounts and grants group access so hires can start same day.
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Add new hires to company groups and notify IT
Your onboarding sheet leaves group memberships inconsistent and delays new hire access. It updates group membership and sends verification alerts so IT can confirm access same day.
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Add new onboarding and offboarding files to team dashboard
Onboarding and offboarding files land untracked in Drive, delaying IT and compliance access provisioning. These entries feed an operations dashboard for faster triage and same-day processing.
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Add new user account requests to provisioning spreadsheet
Your account requests sit in a task database and need manual export, causing missed or delayed provisioning. Get requests appended to your provisioning sheet automatically so IT begins setup same day.
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Assign IT offboarding tasks and disable access on termination
You get termination forms with no consistent IT offboarding, leaving credentials active and devices uncollected. It creates IT offboarding tickets and disables accounts so access is revoked same day.
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Assign workspace license, notify IT, and update onboarding record
Your new user accounts without assigned licenses stall onboarding and block tool access for hires. It assigns licenses, updates the onboarding record, and notifies IT so provisioning completes same day.
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Auto provision user accounts and update onboarding task
Your onboarding tasks miss provisioning updates and leave accounts unready. Tasks are updated with provisioning status and schedule so accounts are enabled before start dates.
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Block terminated user, remove access, and notify HR
Your offboarding board creates manual deprovision tasks that leave licenses and mailing memberships uncleared. Automating block and license removal gives HR payroll a confirmed notice same day.
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Create access shutoff calendar events for departing staff
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Create account alerts for scheduled join and leave dates
Your join and leave roster entries miss owner follow-up, creating orphaned accounts or delayed provisioning. Get daily reminders so owners act ahead of the effective date.
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Create and update onboarding tasks from hire requests
Your new-hire equipment sheet entries don't create an IT task, delaying provisioning. It makes tracked onboarding tasks and notifies IT and HR so equipment ships before start date.
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Create calendar reminder to remove access after offboarding
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- View all
Explore all IT onboarding & offboarding automations
Simplify employee access changes with automated account provisioning, ticket routing, and deprovisioning tasks
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Step 1
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Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
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Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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