1.Detect record status changes
Integrate Zapier Tables and IT directories to watch for record status changes and trigger provisioning decisions.
Create new user account and send welcome email and SMS
Automatically monitor employee account status changes across Zapier Tables and Google Workspace. Create the user, apply licensing and group access, and send welcome email and SMS when approval-stage records updateβso you can onboard faster and avoid manual provisioning and notifications.
How this automation provisions accounts in minutes
When onboarding approvals change and access is delayed, new hires can stall on day one tasks. This automation filters qualifying records, provisions Google Workspace users, assigns licensing and groups, and sends welcome email and admin SMSβso your team can onboard without back and forth.
Zapier Tablesor swap with your favorite app
2.Continue only for qualifying records
Integrate Filter by Zapier and workflow rules to prevent duplicates by continuing only for qualifying approval-stage records.
Filter by Zapieror swap with your favorite app
3.Create the new Google user
Integrate Google Workspace and identity settings to create a user, set org unit, and require a password change at first login.
Google Workspace Adminor swap with your favorite app
4.Normalize requested license SKU
Integrate Formatter by Zapier and provisioning rules to normalize the requested SKU or license label for assignment.
Formatter by Zapieror swap with your favorite app
5.Pause before license assignment
Integrate Delay by Zapier and IT provisioning workflows to pause briefly so the account is ready for license updates.
Delay by Zapieror swap with your favorite app
6.Assign license and add to group
Integrate Google Workspace and access controls to assign the normalized license and add the user to the record group.
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Activate new hire accounts and add to team groups
Your onboarding issues lack a provisioned directory account, delaying access and blocking new hires from essential tools. It activates accounts and grants group access so hires can start same day.
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Add new hires to company groups and notify IT
Your onboarding sheet leaves group memberships inconsistent and delays new hire access. It updates group membership and sends verification alerts so IT can confirm access same day.
- Apps: Google Drive, Google SheetsSwap with your favorite apps.
Add new onboarding and offboarding files to team dashboard
Onboarding and offboarding files land untracked in Drive, delaying IT and compliance access provisioning. These entries feed an operations dashboard for faster triage and same-day processing.
- Apps: Notion, Filter by Zapier, Google SheetsSwap with your favorite apps.
Add new user account requests to provisioning spreadsheet
Your account requests sit in a task database and need manual export, causing missed or delayed provisioning. Get requests appended to your provisioning sheet automatically so IT begins setup same day.
- Apps: Cognito Forms, Zendesk, Microsoft Entra ID, Microsoft Office 365Swap with your favorite apps.
Assign IT offboarding tasks and disable access on termination
You get termination forms with no consistent IT offboarding, leaving credentials active and devices uncollected. It creates IT offboarding tickets and disables accounts so access is revoked same day.
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Assign workspace license, notify IT, and update onboarding record
Your new user accounts without assigned licenses stall onboarding and block tool access for hires. It assigns licenses, updates the onboarding record, and notifies IT so provisioning completes same day.
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Auto provision user accounts and update onboarding task
Your onboarding tasks miss provisioning updates and leave accounts unready. Tasks are updated with provisioning status and schedule so accounts are enabled before start dates.
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Block terminated user, remove access, and notify HR
Your offboarding board creates manual deprovision tasks that leave licenses and mailing memberships uncleared. Automating block and license removal gives HR payroll a confirmed notice same day.
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Create access shutoff calendar events for departing staff
Your termination notices lack calendar events, causing missed deprovisioning and delayed access revocations. IT gets scheduled shutoff events to complete deprovisioning before offboarding deadlines.
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Create account alerts for scheduled join and leave dates
Your join and leave roster entries miss owner follow-up, creating orphaned accounts or delayed provisioning. Get daily reminders so owners act ahead of the effective date.
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Create and update onboarding tasks from hire requests
Your new-hire equipment sheet entries don't create an IT task, delaying provisioning. It makes tracked onboarding tasks and notifies IT and HR so equipment ships before start date.
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Create calendar reminder to remove access after offboarding
Your offboarding records arrive without scheduled tasks, leaving account removals untracked and access lingering. Get calendar reminders for each departing employee so IT can remove accounts same day.
- View all
Explore all IT onboarding & offboarding automations
Simplify employee access changes with automated account provisioning, ticket routing, and deprovisioning tasks
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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