1.Creates subtasks from new project tasks
Integrate Asana and IT task trackers to detect contractor tasks in projects and start subtask creation.
Create contractor onboarding subtasks from new project tasks
Automatically monitor new task in project across Asana, Filter by Zapier, Paths by Zapier, and Gmail. Create and update contractor IT subtasks when contractor tasks are added, onboarding tasks are assigned, or tasks go missing or completedβso you can launch security training, provision access, and alert ops without manual follow-up.
How this automation builds contractor onboarding checklists
When new tasks arrive in Asana onboarding projects, delays can happen if subtasks are not created consistently. This automation filters task validity, creates IT subtasks, and notifies ops by emailβso your team can onboard faster.
Asanaor swap with your favorite app
2.Blocks deleted and completed tasks
Integrate Filter by Zapier and workflow rules to continue only if the task still exists and is not completed.
Filter by Zapieror swap with your favorite app
3.Enrolls security training subtask
Integrate Asana and notes templates to create a security training enrollment subtask with consistent instructions.
4.Provisions account and email
Integrate Asana and provisioning notes to create an account and email provisioning subtask with request details.
5.Sets network and VPN access
Integrate Asana and IT playbooks to create a network and VPN access subtask with the internal setup link.
6.Notifies IT ops when blocked
Integrate Gmail and IT inboxes to send an ops message when the initial filter blocks subtask creation.
Gmailor swap with your favorite app
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Activate new hire accounts and add to team groups
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Add new hires to company groups and notify IT
Your onboarding sheet leaves group memberships inconsistent and delays new hire access. It updates group membership and sends verification alerts so IT can confirm access same day.
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Add new onboarding and offboarding files to team dashboard
Onboarding and offboarding files land untracked in Drive, delaying IT and compliance access provisioning. These entries feed an operations dashboard for faster triage and same-day processing.
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Add new user account requests to provisioning spreadsheet
Your account requests sit in a task database and need manual export, causing missed or delayed provisioning. Get requests appended to your provisioning sheet automatically so IT begins setup same day.
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Assign IT offboarding tasks and disable access on termination
You get termination forms with no consistent IT offboarding, leaving credentials active and devices uncollected. It creates IT offboarding tickets and disables accounts so access is revoked same day.
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Assign workspace license, notify IT, and update onboarding record
Your new user accounts without assigned licenses stall onboarding and block tool access for hires. It assigns licenses, updates the onboarding record, and notifies IT so provisioning completes same day.
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Auto provision user accounts and update onboarding task
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Block terminated user, remove access, and notify HR
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Create access shutoff calendar events for departing staff
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Create account alerts for scheduled join and leave dates
Your join and leave roster entries miss owner follow-up, creating orphaned accounts or delayed provisioning. Get daily reminders so owners act ahead of the effective date.
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Create and update onboarding tasks from hire requests
Your new-hire equipment sheet entries don't create an IT task, delaying provisioning. It makes tracked onboarding tasks and notifies IT and HR so equipment ships before start date.
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Create calendar reminder to remove access after offboarding
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- View all
Explore all IT onboarding & offboarding automations
Simplify employee access changes with automated account provisioning, ticket routing, and deprovisioning tasks
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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