1.Detect new hire event start
Integrate Google Calendar and calendar triggers to detect new hire event starts and map event details into your workflow.
Update new hire user records and groups from calendar
Automatically monitor new hire event starts across Google Calendar. Create and update employee Workspace profiles and department group memberships when new hire events start, descriptions parse correctly, or mapped departments changeβso you can speed onboarding, reduce access delays, and avoid manual provisioning.
How this automation updates your user records
When a new hire calendar event starts, provisioning can lag and access may remain blocked. This automation parses hire details, waits for edits, and updates your Google Workspace Admin user profile and groupsβso you can onboard faster.
Google Calendaror swap with your favorite app
2.Parse hire details
Integrate Formatter by Zapier and text parsing tools to extract first name, last name, title, email, and department fields.
Formatter by Zapieror swap with your favorite app
3.Delay before provisioning
Integrate Delay by Zapier and workflow timing tools to pause processing for 9 hours using the event start time.
Delay by Zapieror swap with your favorite app
4.Update user and groups
Integrate Google Workspace Admin and identity directories to find users by email, update job details, and add groups by department.
Google Workspace Adminor swap with your favorite app
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Explore all user provisioning automations
Accelerate account access with automated onboarding flows, access changes, and deprovisioning tasks
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Step 1
Connect your tools
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Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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