1.Detects onboarding submission
Integrate Zapier Forms and form workflows to capture each onboarding submission and map it to user fields.
Create new user account and add to groups, notify team
Automatically provision directory users from Zapier Forms onboarding submissions across Zapier Forms and Google Workspace Admin. Create group memberships and notify your teamβso you can speed approvals, reduce access delays, and avoid manual provisioning.
How this automation streamlines user provisioning
When onboarding submissions arrive, delayed provisioning blocks access and slows onboarding. This automation creates directory users, assigns groups, and notifies your teamβso your IT process stays consistent and fast.
Zapier Formsor swap with your favorite app
2.Creates directory user
Integrate Google Workspace Admin and identity directory tools to create a directory user with an initial temporary password.
Google Workspace Adminor swap with your favorite app
3.Parses group identifiers
Integrate Code by Zapier and data parsing tools to split the comma separated group list and include the required company group.
Code by Zapieror swap with your favorite app
4.Loops through group items
Integrate Looping by Zapier and automation looping tools to iterate over returned group line items for assignment.
Looping by Zapieror swap with your favorite app
5.Adds user to each group
Integrate Google Workspace Admin and group membership tools to add the created user to each selected group with MEMBER role.
6.Sends onboarding summary
Integrate Slack and team messaging tools to post an onboarding summary with the user profile link and added groups.
Slackor swap with your favorite app
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Add approved requesters to project access group automatically
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Add assigned staff to directory group from updated record
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Add invited users to configured security group quickly
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Explore all user provisioning automations
Accelerate account access with automated onboarding flows, access changes, and deprovisioning tasks
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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