1.Monitor form submission created
Integrate Zapier Forms and form capture tools to collect submission details and trigger the provisioning approval workflow.
Create external user account and assign groups now
Automatically monitor external onboarding form submissions across Zapier Forms, Human in the Loop, Google Workspace Admin, and Slack. Create and update when submission created, approval approved, or trusted group requests come inβso you can provision user accounts, assign groups, and notify your team without manual onboarding.
How this automation accelerates external onboarding
When form submission created, access delays can stall onboarding and create audit gaps. This automation requests approval, generates temporary credentials, and provisions users with group assignments and team alertsβso your team can onboard externals with a clear trail.
Zapier Formsor swap with your favorite app
2.Requests approval for provisioning
Integrate Human in the Loop and approval workflows to route submission summaries for Approve or Decline before creating accounts.
Human in the Loopor swap with your favorite app
3.Generates a temporary password
Integrate Code by Zapier and scripting tools to generate a secure temporary password to set on the new account.
Code by Zapieror swap with your favorite app
4.Creates a user account
Integrate Google Workspace Admin and directory administration tools to create the user, set the temp password, and place them in the OU.
Google Workspace Adminor swap with your favorite app
5.Adds user to groups
Integrate Google Workspace Admin and group management tools to iterate through the submitted group list and add the user to each.
6.Sends onboarding channel message
Integrate Slack and team notification tools to post an onboarding summary with groups assigned and next steps for credentials sharing.
Slackor swap with your favorite app
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Explore all user provisioning automations
Accelerate account access with automated onboarding flows, access changes, and deprovisioning tasks
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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