1.Detect incoming application webhook
Integrate Webhooks by Zapier and inbound event parsing to capture the application signal and extract submission identifiers to trigger outreach.
Send second chase email and message reminders to applicants
Automatically catch uncontacted application events across Webhooks by Zapier, Airtable, and messaging tools. Send templated second chase email and WhatsApp reminders when no contact is logged or recruiter outreach stalls or a submission stays unchased—so you can prevent delays, reduce follow-up gaps, and keep applicants moving without manual chasing.
How this automation accelerates your applicant follow-up
When an incoming application webhook indicates an applicant hasn’t been contacted, delays can stall candidate progress and hurt response rates. This automation catches the event, finds applicant details and routes message paths, and then sends templated email and WhatsApp reminders—so your team can follow up fast without manual chasing.
Webhooks by Zapieror swap with your favorite app
2.Find applicant record
Integrate Airtable and applicant database tooling to locate the applicant record from the submission identifier and map contact fields to outreach data.
Airtableor swap with your favorite app
3.Route by recruiter workspace
Integrate Paths by Zapier and template routing to inspect workspace value and select the right second-chase message path to match the recruiter.
Paths by Zapieror swap with your favorite app
4.Send templated second-chase email
Integrate Mailjet and email template variables to deliver the second-chase email using applicant and recruiter sender details to prompt action.
Mailjetor swap with your favorite app
5.Send WhatsApp reminder message
Integrate Gallabox and WhatsApp message templates to send the reminder when a phone number exists, using the path-selected variables for delivery.
Gallaboxor swap with your favorite app
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Explore all job application management automations
Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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