1.Monitor new email matching search
Integrate Gmail and email search tools to detect new candidate messages that match your configured criteria.
Send qualified candidate emails to ATS for review
Automatically monitor new email matching search across Gmail and Zapier. Automatically forward candidate messages to your ATS intake when candidate emails arrive, role keywords match, or subject mentions locationβso you can route complete submissions, preserve attachments, and speed recruiter review without manual forwarding.
How this automation forwards emails to ATS faster
When role-fit candidate messages sit in inboxes, review delays can stall hiring decisions. This automation monitors matching candidate emails, filters qualifying records, and forwards them to your ATS intakeβso your team can review complete submissions quickly.
Gmailor swap with your favorite app
2.Filter qualifying candidate records
Integrate Filter by Zapier and keyword filters to continue only for messages with role or location keywords.
Filter by Zapieror swap with your favorite app
3.Forward messages to ATS intake
Integrate Gmail and ATS intake routing to forward the original email content and attachments for review processing.
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Explore all job application management automations
Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
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Allen Lai, Head of Customer Experience
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