1.Detect new applicant records
Integrate Airtable and applicant profile fields to map new records into your workflow and start the invite flow.
Send demo invitation emails to applicant records automatically
Automatically monitor new applicant records across Airtable, Webhooks by Zapier, and SMTP by Zapier. Create and update when applicant record added, applicant email present, or invite not sent yetβso you can create booking intent, send demo invitations, and update invite status without manual outreach.
How this automation accelerates demo bookings
When new applicant records are added, delayed outreach can stall demo bookings and confuse recruiters. This automation routes booking-intent requests, sends demo invitation emails, and updates applicant invite statusβso your team can confirm invites immediately.
Airtableor swap with your favorite app
2.Creates booking-intent request
Integrate Webhooks by Zapier and scheduling API connectors to send a booking-intent request and capture the booking code.
Webhooks by Zapieror swap with your favorite app
3.Send demo invitation email
Integrate SMTP by Zapier and email templates to send a personalized demo email with the booking link.
SMTP by Zapieror swap with your favorite app
4.Updates applicant invite status
Integrate Airtable and record updates to set invite status and store the booking code for recruiters to review.
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Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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