1.Monitors new matching attachments
Integrate Gmail and email inbox workflows to trigger on candidate attachment messages and to map attachment and sender details to inputs.
Save applicant passports and T&Cs to individual folders
Automatically monitor new attachment matches across Gmail and extract destination folders for Google Drive and monday.com. Create and update candidate folders and records when identity documents arrive, folder info appears, or documents status is readyβso you can upload files, link candidate entries, and mark documents received without manual filing.
How this automation protects candidate document readiness
When candidate passports and signed terms arrive in an inbox, delays can block review and slow down decisions. This automation monitors attachment matches and extracts folder details, uploads documents, and updates the hiring board statusβso your team can access complete records fast.
Gmailor swap with your favorite app
2.Extracts folder identifier for upload
Integrate Formatter by Zapier and text extraction tools to parse the message body and output a single folder ID or path.
Formatter by Zapieror swap with your favorite app
3.Uploads file to candidate folder
Integrate Google Drive and document storage to find the destination folder and upload the attachment with candidate name and document type.
Google Driveor swap with your favorite app
4.Updates hiring item with received status
Integrate monday.com and hiring board tracking to find the item by candidate email and to add the file link and mark status as received.
monday.comor swap with your favorite app
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Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
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Step 1
Connect your tools
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Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
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Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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