1.Detect new lead form submission
Integrate Facebook Lead Ads and lead intake systems to watch for new lead submissions and capture applicant details.
Record applicant leads and start candidate outreach for ads
Automatically monitor new lead form submissions across Facebook Lead Ads and Google Sheets. Create and update applicant records and start candidate outreach so you can log applicants, notify the hiring contact, and send email and SMS without manual data entry or follow-up.
How this automation starts candidate outreach for ads
When new lead forms are submitted, blacklisted applicants can slip through and outreach can start on the wrong contacts. This automation validates leads, creates applicant records, and sends hiring notifications plus candidate welcome outreachβso your team can respond fast.
Facebook Lead Adsor swap with your favorite app
2.Looks up row in blacklist sheet
Integrate Google Sheets and spreadsheet validation tools to check email matches and continue only for non-blacklisted leads.
Google Sheetsor swap with your favorite app
3.Creates applicant worksheet row
Integrate Google Sheets and data mapping tools to create applicant records and log lead fields like role applied and screening notes.
4.Sends email to hiring contact
Integrate Gmail and email routing tools to notify the configured hiring contact with applicant name, role, email, and phone.
Gmailor swap with your favorite app
5.Waits 30 minutes before outreach
Integrate Delay by Zapier and timing rules to pause outreach for 30 minutes before the candidate welcome message.
Delay by Zapieror swap with your favorite app
6.Sends candidate welcome email
Integrate Gmail and email templates to send a welcome email with applicant email, name, and role.
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Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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