1.Triggers on new form submission
Integrate Gravity Forms and form input tools to catch new application form submissions and start intake profile building.
Create intake profiles from application form for intake
Automatically monitor new form submissions across Gravity Forms and recruiting tools. Create and update intake profiles when applications submitted, form submitted, or intake entry submittedβso you can prevent duplicate records, populate intake fields, and hand off ready-to-review candidates without manual data entry.
How this automation streamlines your intake profiles
When new application form submissions arrive, delays can cause coordinators to wait on review-ready records. This automation formats candidate details and creates intake profiles in Podio while checking for existing email matchesβso your team can move faster on screening.
Gravity Formsor swap with your favorite app
2.Splits full name into tokens
Integrate Formatter by Zapier and data mapping tools to split full name into tokens and to centralize preferred name and surname.
Formatter by Zapieror swap with your favorite app
3.Parses locations and formats dates
Integrate Formatter by Zapier and reporting tools to parse location selections and to format application dates for the intake record.
4.Finds existing item by email
Integrate Podio and CRM lookup tools to find a matching recruiting item by email and to prevent duplicate intake profiles.
Podioor swap with your favorite app
5.Stops when a match exists
Integrate Filter by Zapier and workflow control tools to continue only when no matching profile is found.
Filter by Zapieror swap with your favorite app
6.Creates a new intake item
Integrate Podio and recruiting data mapping tools to create a structured intake profile with source fields and application details.
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Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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