1.Detect new form submission
Integrate HubSpot and data mapping tools to capture trainee signup fields and trigger candidate processing.
Create candidate records from trainee signups for recruiters
Automatically detect new form submissions across HubSpot and map trainee signup details into recruiter workflows. Create and update when submissions include CV uploads, phone details, or cover lettersβso you can normalize phone numbers, create candidate records, and generate CV links without manual data entry.
How this automation creates recruiter-ready candidate records
When trainee signups arrive in separate inboxes and form fields, delays can slow screening. This automation maps submissions, formats phone numbers, and creates candidate records while generating public CV links and notifying errorsβso your team can move faster.
HubSpotor swap with your favorite app
2.Normalize submitted phone
Integrate Formatter by Zapier, phone normalization tools, and form fields to format the submitted phone into international format.
Formatter by Zapieror swap with your favorite app
3.Get public CV URL
Integrate HubSpot and file handling tools to produce a public access URL for the uploaded CV file.
4.Create candidate record
Integrate Recruitee and recruiting workflows to create a candidate, assign the job opening, and add source tags.
Recruiteeor swap with your favorite app
5.Email hiring inbox on error
Integrate Email by Zapier and email inboxes to notify the hiring mailbox when candidate creation fails.
Email by Zapieror swap with your favorite app
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Explore all job application management automations
Accelerate applicant review with automated intake routing, candidate tracking, and stage updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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